Some Effective Strategies of Time Management at Work

Some Effective Strategies of Time Management at Work

We often face a time when we feel so overwhelmed with the pressure of work we have to face in the office that we just don’t know how to handle it all. Apart from that, there are also many things that distract us from focusing on what needs to get accomplished. Suddenly, we notice the time has passed by too quickly, and we are stuck there with a lot of work. So what to do to avoid this situation? Here are effective strategies of time management that will help you to achieve more.

Effective Strategies of Time Management

In this article, we will tell you the most effective strategies of time management that will help you in handling situations where time is limited and work is abundant.

Limit the use of technology to save more time

Social media

In today’s advanced world, technology has the potential to distract us and consume our productivity by drawing most of our concentration and time during a working day. Phone calls, emails, messages, and engaging news feeds on social media sites like Facebook, Twitter, etc., you name it. Technological disturbances can cause severe harm to your daily time management at work. If you learn how to handle your use of technology, you will lose no time and thus get the desired results.

Make notes to remember what needs your immediate attention

To-Do list

In the cluster of your daily tasks, discussions, and activities, we should understand how necessary it is to remember all the little details. Act intelligent, and make notes. Even if you think you will remember that one, just do it! Be it a sticky note, an Excel sheet, productivity or time tracking software, or any other tool, make notes to identify what needs to get accomplished promptly.

Schedule your day beforehand to stay ahead of time

Effective Strategies of Time Management

The very first thing you should do when starting a new working day is to plan it beforehand. Whether you have a few things to do or a big day ahead, plan when you will begin doing each of them and how much time each one of them will take. In this way, you will have an arranged and well-balanced schedule in hand to make you feel comfortable and be more productive throughout the day.

Prioritize work

Prioritize work

In our daily life working routine, we usually have a lot of work to do, but still, not all of them can be of equal importance. Some may be of significant value, while others can just consume too much of your time with not that of exceptional significance in expected outcomes. Here, the key to effective time management is prioritizing the work according to significance and urgency.

Eliminate Distractions

Eliminate Distractions

Whenever you feel it challenging to focus and it is important to get your work done with limited time, go ahead and shut the door of distractionsA study concluded that every interruption takes on average 10-15 minutes to return to the train of thoughts afterward. Hence, only 4 interruptions in a day can take an hour of concentration from you. So nip the distractions in the bud.

How to Stay Productive During Crisis?

How to Stay Productive During Crisis?

Problems are an inevitable part of our lives. We all face them in different stages and circumstances. But a crisis is even more challenging to deal with. Crises are almost always unexpected and unprecedented. And when the crisis is universal like this pandemic, it affects more than just ourselves — and trying to stay productive or even survive during any crisis seems difficult. So in this article, we will discuss the simple tricks to stay productive during crises.

Stay Productive During Crisis

A crisis can make anyone feel as if everything is slipping out of your hands. But that’s not true. You’re in control of yourself and can work hard and focus on your goals, whether those goals have to do with your business, your personal life, or your mindset.

Don’t Mourn for What You Can’t Change

How to survive during crises?

The first step in difficult circumstances is to recognize what you can and can’t change. If the situation you’re encountering is a problem, you’ll be able to get a solution. You can brainstorm, see at options, and then make a choice about what to do.

Rather than getting confused for no reason, just choose to accept the facts you can’t change. If something didn’t work out, choose to learn from it and move on.

Try to Step Out Of Your Comfort Zone

Step Out Of Your Comfort Zone

The biggest enemy of a man on his way to success is his comfort zone. According to research led by Harvard University in 2013, 80% of enterprises use a business model that’s either entirely or partially obsolete. They go out of their way to continue doing things the same way! This strategy doesn’t make much sense and does not always work. Your comfort zone is not the spot where you’ll obtain success.

Your strength to get out of your comfort zone and develop your thought is extremely significant. In fact, this particular trait has the potential to change your life.

Continue To Act

Act Now - Stay Productive During Crisis

Do not procrastinate. Stop thinking and planning all day and doing nothing. A crisis is not the time to sit idle. This is the time to push yourself out of your comfort zone and step forward toward your goals.

Discussion is helpful; planning is beneficial. But don’t get stuck there. Be resolute and take action now! Set your goals and then ask yourself what steps you can take quickly to help you achieve your most critical goals.

Why Your Projects Fail and How to Avoid Project Meltdown?

Why Projects Fail and How to Avoid Project Meltdown?

There are several reasons why projects fail. Many businesses frequently find deadfalls with projects due to inadequate planning, confusing financials, and neglecting risk management. So what are the business strategies to cope with this problem? Here are some tips to avoid project failure, and if you are already in one, how you can recover from it.

Why Projects Fail?

First of all, it is not unusual for schemes to fail. The main reason for failure is associated with management difficulties, concerning the way a project is approached. There is an endless number of reasons why schemes may crash. Here are the most common and substantial ones.

Lack of Planning

Lack of Planning - Why Your Projects Fail?

A lack of a reliable project plan regarding time management and inadequately set project goals usually drive to a breakdown of the project in the end. Final deadlines that are unlikely to deliver because of excessive workload and a shortage of time, as well as unrealistic goals are making the project to collapse.

Client Changes

Reasons for project failure

When a client chooses to change their priorities during the project, it surely points to a surge in expenses and also to an expansion of the previous set time frame. Clients, stakeholders, or sponsors of the scheme, might modify or add something to the project in the middle of the execution, which is one of the most prevalent causes for a project to fail.

Budget Overruns

Budget Overruns

Inadequate regulation of the budget puts the project in danger. Estimated costs in the initial stages of the plan may appear to look accurate at first, but miscalculating the size of the project and not having a financial backup strategy for unexpected errors that might befall, can cause the resources to overrun immediately.

These are some of the main causes why projects fail; however, there can be more reasons too. A scheme that doesn’t succeed can bring immense harm to your business, whether it results in demolishing the image of the firm or in a loss of clients due to delays of the schedule or budget overruns.

How to Avoid Project Failure?

Executing a project is an open-ended process of planning, outlining time management, budget management, risk management and so much more. To save your project from failure, try these simple tips:

Planning

Planning

Even though the scheme requires a substantial plan and execution, don’t micromanage every area of the project. Comprehensive and systematic preparation, setting practical time schedules, and goals to accomplish step by step, is the most reliable way to succeed. The planning process is ongoing. If anything does not go the way it was intended, you have to review and adapt everything to the changes. The best two preferences in the domain of planning are:

  • Time Schedule (Deadlines and when to meet which goals)
  • Budget Management (How to use your budget and resources efficiently)

Teamwork and Communication

Teamwork and Communication

A precise description of responsibilities and duties encourages everyone to perform their role effectively and decreases the risk of errors or defective work. Open communication should always be one of the top preferences when working in a team, to give everybody the freedom to speak about concerns or queries.

Risk Management

Risk Management - Why Projects Fail

The above-discussed causes for failing usually occur because of a deficiency in risk management. Risk management is all about being prepared and how to respond when a problem arises. The most critical element of risk management is identifying and interpreting the possible hazards that might happen. Identifying potential risks right away makes it more comfortable to deal with them later on.

Timelo offers a Project Time Tracking software solution for more effective project planning. It enables you to create a detailed project and task structures, so you can observe precisely how much time is spent on each activity.

The 3 Most Important Tips for Project Management

The 3 Most Important Tips for Project Management

Project Management is an ever-changing profession that needs its experts to regularly update and develop a new collection of expertise and knowledge. Management, consultation, scheduling, cost control, quality management, and coaching are some of the important skills you need. Still, there are several practices, a result of both experience and skills that work as a base for completing a successful project. So here are the most important tips for project management you must use.

Important Tips for Project Management

These are the 3 most essential points for accomplishing a project successfully and you will be on the right track of your profession as a project manager

Communicate Efficiently

Communicate Efficiently

Always remember that communicating effectively with all of your team members is core to your project’s success. Research on the significance of effective communications discovered that “a startling 56%t of projects (US$75 million of that US$135 million) is at risk due to inadequate communications.”

Even a minute detail can be harmful to your project result. Therefore, if communicated efficiently well ahead of time, everything can be executed accurately and efficiently. Gone are the days when physical presence was necessary for daily meetings and check-ups. Now, the modern digital world empowers us to use different tools, such as SkypeGoogle Hangouts, etc. for productive communication at all times.

Earn Your Team’s Support

Earn Your Team’s Support

Surprisingly, having all the tools in the world to help you can’t ensure the success of the project unless you have your team behind your back. Their support will always play a game-changer part in your projects’ achievement. Win the trust of your team’s every single member by giving importance to their opinions and listening to what they have got to say and interacting with them friendly. Once more, communication is the game-changer. However, interaction with cooperation is the best combination for earning your team’s support.

Use Right Tools

Use Right Tools - Important Tips for Project Management

Executing a project can be both difficult and treacherous. However, using the right tools can go a long way and help you to deal with your nightmares. It will further assist your team members to boost their productivity and enjoy the workflow.

Wondering about the right tools? Great tools like Timelo can help you create tasks and handle specific projects online, track time, and have the capability to different productivity and efficiency reports generated based on your team’s performed overall activities. Furthermore, Timelo is offering a 15-day free trial with no credit card required.

How to do Remote Hiring? A Guide to Get Good Candidate

How to do Remote Hiring? A Guide to Get Good Candidate

The process of remote hiring is becoming a new trend in business. Especially, with the outbreak of the COVID-19 pandemic and other concerns, many enterprises chose to practice remote work as a conventional style of working. And one of the features of this working technique is remote recruitment. To assist you to make the process of remote hiring efficient and get a suitable candidate, here is a guide to doing remote hiring.

Remote Hiring

Remote hiring is almost identical to the regular one. With one big difference – it takes place in a completely-remote mode.

It is a complicated process since it needs a precise strategy and particular actions. So to build an efficient recruitment process for remote workers, it’s essential to document the whole process, from hiring decisions to onboarding.

Remote Hiring

This will benefit you understand the obligations and necessities, produce precision to the hiring process, and limit making mistakes.

Questions and Decisions

Remote workers

Starting with the basics, the foremost step before hiring remote employees is to ask yourself (or the firm) the question of why you need to hire remotely.

Is it because you’re overburdened or there are too many plans and projects in your team? If yes, set your preferences accurately, design workflow, and leave the decision about hiring new people. It’ll only add more work.

Contrary to this, if it’s because your firm requires a candidate effective for a particular job, then you should start thinking about what you require the candidate to be doing.

Talk to your hiring team

Remote Employees

Before you start looking for the right candidate for the remote job, consult the decision with other people. It may be a manager, a CEO, a team member, or the entire team. Talk to those who will be working directly with the person and ask for their feedback.

Who do they see as the right candidate? What skills and competencies should the person have? What role will he or she have?

It’ll reduce a lot of guesswork and boost up the recruitment process.

Determine the recruiting budget

Working remotely

According to the study by Glassdoor, hiring a new employee costs about $4,000 and takes 24 days. Normally, the budget includes expenses for outsourced services, background analyses, spending on particular tools, and other expenses.

So it is important to get carried away with the budget. But also don’t restrict it to the least.

Make a strategy for managing the workflow

Applicant Tracking System - Remote Hiring

Having a workflow management approach will support you manage the recruitment process. It’ll also guarantee a steady information flow.

Another great option is the Applicant Tracking System (ATS). It manages all the ‘paperwork’ and significantly reduces the workflow by automating tiresome responsibilities.

How to Eliminate Distractions at Work?

How to Eliminate Distractions at Work?

As earlier, we told you that one of the major productivity killers is distractions. They throw you out of your working flow. Every time you get distracted, you probably lose much more time than the actual period of the distraction. Even if the distraction might look insignificant and natural to you, it will have a serious impact on your concentration and productivity. In this article, we will discuss how to eliminate distractions at work.

Eliminate Distractions at Work

A research has revealed that on average you need 23 minutes to completely regain your concentration after a single distraction. Distractions significantly influence the quality and efficiency of your performance at work. So what is the solution? Here are a few tips to eliminate distractions at work.

Find your frequent distractions

Eliminate Distractions at Work

Even if distractions are an unavoidable part of our working day, each of us gets detracted differently. So, you need to observe your own weaknesses and working habits. Keep a record of your working day by a time tracker to find out the recurrence and the character of your distractions. Since, first, you need to recognize your main time-waster behaviors to be able to nip them in the bud.

Turn off notifications

Social Media

Notifications have grown into another significant cause of distraction in today’s life. Turn off the alerts that appear on your computer screen, smartphone, or any other device you own. You can respond to your missed calls or messages once you have a certain break in your task.

Schedule Email Check

Schedule Email Check

An average person checks his/her email about 15 times per day at work. By that, you can imagine how much time you waste on checking and replying to those emails. For a solution, try to decrease this number as much as feasible. Checking your email once a day is a perfect habit if you can manage this. Find the rhythm of your day and schedule the email check-in on the low productivity duration of your working day. Keep your peak hours for more critical tasks.

Avoid gossips during working hours

Gossips at work

Another big distraction seen in the office is distractions. Also, this “shoulder tapping” is one of the most common delays at work. A suitable solution for this sort of distraction is to use headphones, which will “protect” you from unnecessary topics and random chats with co-workers. You can also use other methods to tell your associates that you are involved in work that needs a special focus. For instance, put a “do not disturb” sticker or flag on your desktop.

Follow your to-do list

Follow to-do list - Eliminate Distractions at Work

Try to strictly follow your planned agenda. Of course, several surprising tasks will arise during work. To tackle them efficiently, simply retain an extra half an hour for them on your plan. Concentrate constantly on one thing. Don’t try to manage unscheduled jobs by multitasking. Because in most cases, multitasking affects your brain’s efficiency and lowers your IQ.

No doubt distractions are an integral part of our lives as they are natural. Hence, totally avoiding them might be difficult, but try to do your best to overcome them as much as possible. Develop new attitudes that assist you to reduce interruptions and boost your focus.

How to Make Your Employees Happy and Feel Valued?

How to Make Your Employees Happy and Feel Valued?

The foundation of any business is her employees. Everything great comes from the foundation of the company. A well-trained and experienced team of employees means smooth progress of work and ambitious productivity. It is seen that a happy employee is 12% more productive than an unhappy employee. So in this article, we will tell you how to make your employees happy and feel valued to drive your business towards success.

Make Your Employees Happy

For your business to run like a well-tuned machine, your employees need to be happy and satisfied. So how do you actually achieve that? Raise, promotion, or benefits. Keep reading to learn how to make your employees happy.

What exactly does an employee want?

Make Your Employees Happy

It is not that difficult to tell what each employee might want. Among other things, one thing is for sure that every employee wants job security. That is the primary thing that every worker needs. Everything else becomes secondary. Furthermore, a study claims that workers who have job security are 17% more productive as compared to temporary employees. So it is much obvious that employees want security. Their preference is job security.

Appreciate your employees

Appreciate your employees

Appreciation needs to be the foundation of achievement and productivity every person is created differently. Some enjoy the absolute pressure and competitive environment to challenge their extremes others usually need an arm around their shoulder and a pat on their backs. Appreciation and gratitude go a long way an employee feels needed. It encourages them to thrive and do their best.

Rewards are important

Reward your employees

A research revealed that the majority of the workers would prefer to get a cash prize as compared to a gift or something else. This explains the value of monetary assessments in the life of an employee. Appraisals are necessary to do so the company could organize a regular get to gather or an online session amid the coronavirus pandemic. This helps to keep the entire team stick together and interaction remains constant.

Promotion is the key

Promotion is important for business

Timely promotions and increments are one of the most fundamental things to keep your employees satisfied, promotion help employees to feel their worthiness for the company and remain confident, and also keep the business on the right track. Promotion is the goal of every worker and if the company is doing so it suggests that they care about their employees.

What is the Purpose of Employee Time Tracking and How It Improves Productivity?

What is the Purpose of Employee Time Tracking and How It Improves Productivity?

If you are running a business and want to achieve desired results in time tracking, business owners should back it up by giving reasons why employee time tracking improves productivity. The most reliable way to do so is by using suitable time tracking software that offers much more than just employees’ activity. In this article, we will discuss the purpose of employee time tracking and how it can improve their productivity.

Purpose of Employee Time Tracking

Before practicing a time tracking tool with high-level features, there are many aspects, which are important enough to discuss with your team to prevent the negative judgment of time tracking or your employees take it as the tool of spy or oppression. To get productivity in time tracking, business owners should back up its implementation by explaining how employee time tracking improves productivity.

Purpose of Employee Time Tracking 

Work-Life Balance

Work-Life Balance

Time tracking software is a great tool to maintain a work-life balance. It proves to be a great tool for maintaining work-life balance, especially in remote work mode.

Time trackers are one of such tools as they make sure to keep the record of employees’ performance and keep them on track by providing a sense of achievement. Time tracking explicitly marks the boundary between working hours and time for yourselves. It prevents burnout and makes your mind keep fresh and relaxed. When you maintain work-life balance, you’re automatically able to produce better results thus improving productivity.

Work Time Accuracy

Work Time Accuracy

Ask yourself what is the worth of your time? In financial terms, with the tool for precise work time calculations and categorizing billable and non-billable activities, every worker can simply break down their hours by projects and tasks to allocate time precisely.

Time tracking presents businesses with key operational metrics important for companies and workers and guarantees quantifying project estimate, project evaluation, and identifying top performers.

Project Goals

Project Goals

Employee time tracking allows bridging preparation and project management at best by drawing concentration on even the smallest part of goal setting. Working according to designated time estimates and achieving short-term and long-term goals within desired time limits results in improving the sense of determination.

Flexible Schedule

Flexible Schedule

A time tracker that harmonizes your data across any program or project builds flexibility of the working day. Giving ways for producing flexibility of working hours turns into resolving various issues with one simple solution: an automatic tracker that allows employees to work flexible hours increases employee confidence, reduces absenteeism, and can be seen as an effective tool for reducing employee turnover.

Improves Productivity

Improve Productivity - Purpose of Employee Time Tracking

Using the right time tracker featuring a timeline, employees get an obvious summary not only of their work time but also of its distribution during the day in terms of productivity level and performance.

 

How to Manage Profits and Costs with Time Tracking Software?

How to Manage Profits and Costs with Time Tracking Software?

Nowadays, almost every company is providing excellent customer service to its clients, by actively spending on business solutions that use the most advanced technology and the best time tracking software. Many businesses also improve their productivity as well as streamline processes by executing such solutions. Once such great business tool is time tracking and in this article, we will discuss how to manage profits and costs with it.

Either you run a big firm or just starting a business; wasting operational costs are not acceptable. Even a minor mistake can end up in serious disasters if not handled appropriately. Therefore, time tracking tools are an excellent technique to increase profits and cost breakdown, altogether. 

Manage Profits and Costs

Manage Profits and Costs

Many businesses greatly lessen their costs, by adopting the modern trend of automating daily processes. Every moment and every assignment is important for the ultimate project delivery no matter how small they are. By using time tracking software, you can efficiently handle unseen billable hours such as time spent on emails, phone calls, project management and discussion, conferences, and fieldwork.

Working with freelancers or remote teams

Working with freelancers

When you are fully aware of what your remote workers are doing and how much time they are using on each task can provide you a bigger insight into how well they are using the resources. Even though outsourcing workers can decrease expenses but handling them can be a difficult task. You must adjust them strategically and productively. 

It doesn’t matter how many freelancers you are working with, time tracking will identify how much time they spent on your project and produces a record so that you can count billable hours

Improved productivity means increased profits

Increase profits

Upgrade your workplace with a time tracking tool particularly if the method is antiquated. This can help your workers be more prolific throughout the day. You can quickly determine which tasks turn into earnings and track the achievement to understand if your team is winning when they spend time on that particular task. This will not only assist you set goals but open expectations to increase profits and distinguish the idle time. 

Time tracking apps show hidden work and unproductive workflows. But it also assists you to keep a fitting check and balance on preferences, and overhead expenses. Maintain employee ineffectiveness and effectiveness by distinguishing the responsibilities that waste your time, ultimately your budget. 

Decide what you need

Time Tracking Tool

In this fast-developing world, technology is also growing at a fast speed. Using too many tools can be a poor approach. Don’t go for the products, or subscriptions that you understand you will never actually use. This is one of the techniques through which you can cut extra expenses. 

Picking just one right time tracking tool can go a long way. Not only will this save money but also supports streamline workflow. 

5 Useful Tips to Manage Time Effectively

5 Useful Tips to Manage Time Effectively

Time is money and this is true especially in business. Time is running – every day, every minute, and every second. Even though it is the same for everyone (24 hours a day, 60 minutes an hour), every person spends it otherwise, depending on the responsibilities. But for a business, it is important to plan responsibilities and duties and hence to know how long each step in a project takes. In this article, we will discuss some helpful tips to manage time effectively.

Tips to Manage Time Effectively

Time estimation skills are one of the factors that decide whether you’ll succeed or fail in a particular task. Good time management strategies go beyond the typical guesswork. Sometimes, it takes the form of a careful plan and at times, you might need to take the services of the best time tracking tools. The experience of these planning tips, methods are necessary to run a business efficiently.

Plan ahead

Plan ahead

One of the best ways to estimate time is to sit back and plan your day in advance. Very basic but very effective. It’s not a smart move to start working with no direction at all. When you take things with no clarity. You hardly ever achieve something productive. Before you go to bed, take 10-15 minutes to figure out important tasks for tomorrow. Get up earlier to gain some clarity on how to go about your day. It gives direction and motivation to act on the right things.

Prioritize wisely

Eisenhower decision making technique

The next important trick is prioritization. Poor prioritization or no prioritization at all usually results in time wastage. Doing anything and everything isn’t always the most sensible choice. To prioritize properly, use the popular prioritization method given in the picture above. You need to understand which of the tasks need your attention and which can be delegated and outsourced. 

Proper delegation

Delegation - Tips to Manage Time Effectively

Delegation is one of the difficult tasks to do but if you know how to do it, it can do miracles for you. If you’re a manager at any other senior position, you should understand what can be transferred to your team members so you can concentrate on high-priority tasks.

Eliminate distractions

Eliminate distractions - Tips to Manage Time Effectively

Distractions are an inevitable part of every work and every project. Common types of distractions include smartphones, emails, talkative peers, social media, online shopping, etc. These distractions waste a lot of your time. The soon you can nib them in the bud, the better it is.

Time tracking software

Best Time tracking software

A useful time tracking software helps track time and planning work. Setting personal goals and adhering to them is much more comfortable with such a tool. It encourages you to plan work smartly with obvious boards. A time tracking tool is a must-have for companies that need to make the most of their time.