What is the Pomodoro Technique and How It Works?

What is the Pomodoro Technique and How It Works?

It is commonly said that time and tide wait for none. It is uncertain to say either time is our friend or foe, but for most people, it is a mix of both. We begin our workday with big hopes of getting more done, and usually, we have a full eight-hour workday ahead of us. Then the unexpected happens. In just a blink of an eye, the day is over and we find we haven’t been almost as productive as we should have been. In this article, we will tell you what the Pomodoro technique is and how it can help you in time management.

What is the Pomodoro Technique?

What is the Pomodoro Technique?

No doubt, time management is one of the most difficult things to control and it is one thing that gets many people in mismanaging. The outcome is that our deadlines are hanging on our heads like a sword, and we have a big workload that needs our immediate attention to complete.

There are many time management techniques out there, but sometimes, they don’t work for many people. They include lists of tasks in unrealistic timeframes, and when we find ourselves hurrying at the last minute, the work pressure kicks in, and we get failed to achieve the target.

However, it is possible to use one time management technique that works better than the rest. And that’s called the Pomodoro Technique.

How the Pomodoro Technique Works?

How the Pomodoro Technique Works?

Implementing the Pomodoro Technique is a time management practice in which you divide your workday into 25-minute intervals. In those 25 minutes, you try to get as much done as you likely can. To promote this explosion of productivity, you will need to set a timer for 25 minutes.

Once your 25 minutes is up, and the timer has declared its completion, you stop working and take a 5-minute break. These 25-minute periods are c Pomodoros, therefore the name of this technique. Once you have performed four Pomodoro Intervals, take a longer break for 15 to 20 minutes.

Benefits of Pomodoro Technique

Benefits of Pomodoro Technique

The Pomodoro technique improves focus immensely when practiced accurately. In turn, this leads to an improvement in work completion and boost the productivity and quality of work.

Here is what the Pomodoro technique helps you to achieve:

  1. Control distractions and manage your time
  2. Develop accountability
  3. Improve weekly and quarterly planning
  4. Decrease back pain and mental fatigue
  5. Support motivation
Best Collaboration Skills to Bring Your Teams Together

Best Collaboration Skills to Bring Your Teams Together

Collaboration skills are not a new thing for humans. We have been collaborating to achieve goals since our history started. The magnificent architectural wonders of the world, progress in medicine and technology, amazing visual effects that we see on the movie screen, these are all the outcomes of collaboration. The few above-mentioned examples prove the importance of collaboration. So in this article, we will discuss some best collaboration skills that will help to bring your teams together.

Best Collaboration Skills

In the business field, most workplaces need a specific level of collaboration among team members. Even in organizations where employees work essentially on their own, there’s possibly some kind of collaboration to connect the business with other businesses and clients. So we bring the best collaboration skills you should practice.

Active Listening

Active Listening

Without powerful active listening skills from all teams, the possibilities of desirable collaboration are rare. Open and intellectual communication needs self-awareness because workers need to know their choices and still try to hear the interests of others. Good active listeners are great communicators, both verbally and with written communication. Understanding how to deliver ideas is necessary for team collaboration, but so is listening to the ideas and feedback of others.

Organization

Organization

There is no single unorganized team on earth that collaborates well and achieves the goals on schedule. Team organization is essential for achieving the desired goals at the desired time. It’s up to whoever is managing the company to ensure that each team leader has assigned the people on their team assignments and responsibilities they’re most adapted for. 

Engagement

Employee Engagement - Best Collaboration Skills

Strong collaboration is the outcome of team members who are engaged with each other and the task they’re performing. Building effective engagement and therefore, more satisfying collaboration skills that unite teams should incorporate frequent feedback and discussion. This enables employees to voice their views, share ideas, improve productivity and even search for possibly taking on new job responsibilities.

Transparency

Transparency - Best Collaboration Skills

When we talk about developing collaboration among teams in the workplace, transparency plays an important role to do that. Without it, employees feel that they’re working “for” their manager rather than working “with” their managers and that’s not always a desired thing. Let the members on your team understand where the company is concerning any projects, why particular aspects are critical, and any challenges that may come up along the way.

Adaptability

Adaptability

It is a universal fact that people are not always going to coincide with the workplace preferences of other team members, their managers, or other areas in an organization. That said, being open-minded and getting to adapt and compromise will improve the chances of victorious team collaboration by a great number.

What is Cost Estimate and Its Importance for Your Business

What is Cost Estimate and Its Importance for Your Business

Producing an accurate cost estimate is one of the most important factors in project management for the success of your project as they also define your project budget, your work plan, and how you manage your resources. In this article, we will tell you what is cost estimate and explain why accurate estimates are so crucial for improving business outcomes.

What is Cost Estimate?

A cost estimate is the service provider’s approximation of what the project is expected to cost. The idea of cost estimation is to predict the amount, cost, and value of the resources needed to complete a task within the outline range. Cost estimates are used to bid on new contracts from proposed clients and to notify your job and resources planning process.

Difference between an estimate and a quote

Difference between an estimate and a quote

Usually, the terms ‘estimate’ and ‘quote’ are used reciprocally within an industry, as they both serve a related role and need a comparable project costing method to complete; though, they have one fundamental difference which is necessary to describe:

A quote (or a price quote/quotation) describes the precise cost that the client will pay for the project being proposed. Upon approval, the service provider is contractually committed to accomplishing the project at the defined price based on the terms that are described in the quote.

An estimate, on the other hand, is not contractually compulsory. Clients know that the prices described are subjected to change as the project proceeds to show a higher level of detail about needed resources, extent, or timelines.

What is Cost Estimate?

A recent study observed that original costs were, on average, 28% higher than estimated costs. Due to lack of clarity into job performance data on prior projects, excitement to win a client bid, or internal pressures to get a project accepted, it’s usual for businesses to miscalculate the amount of time and resources that will be needed to accomplish a project.

How to make cost estimate for your project?

An estimate is much more than a mere list of project costs. Cost estimates analyze every element of a project that is needed to bring the plan to life by describing the presumptions that carry each cost, additions and omissions, and associated risks.

Project Cost Breakdown

Your estimate should incorporate a breakdown of all costs included in the project. There are two main categories to classify costs:

  • Direct costs: Costs directly linked with the job (such as labor, supplies, tools)
  • Indirect costs: Costs acquired by the firm as a part of doing business (such as services, office space, insurance)

Your estimate should also cover all related details about the project that gives context for the costs listed and the project deliverables. Consider including job description, work breakdown schedule, cost disclaimer, expiry dates, applicable taxes, and terms and conditions, etc.

Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.