Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.

Why Setting Deadlines in Time Management is Important?

Why Setting Deadlines in Time Management is Important?

Productivity is one of the ultimate goals for most of the people. It doesn’t matter if you work in an organization or just stay at home and take care of things; you will most probably be interested in being productive, which implies that you must be efficient. But the question is how to do it? Many things can be done, and one of the most important is time management. If you want to be productive, setting deadlines in time management is necessary.

Deadlines in Time Management

You do not have always to achieve your deadline at work, go to the gym and exercise, spend time with family and friends, or manage your business. This limitation in the time that you have in a day makes setting deadlines in time management important. If you do not keep a track of your time, chances are, you will be missing a lot of important things, which drives directly to the piling up things to do. Such an attitude causes additional stress, making you feel you’re running out of control.

Deadlines in Time Management

How to deal with it?

There’s no quick approach to deal with such stress unless you have good team building skills, discuss the possible solutions to resolve the problem, and then stick to the plan. After that, here are some useful measures that can help you to solve the problems.

Choose the right tool

Timelo - Time Tracking Software

First and foremost, you should have a competent time tracking software with lots of advanced features, effective when running your own business, or working as a freelancer. Timelo provides you the facility of time tracking with reporting to show the real team’s performance. It’s also equipped with budgeting and invoicing features to bill the customers precisely.

Avoid Procrastination

Avoid Procrastination

Setting deadlines will help people who are used to procrastinating. By tracking time, it is likely to know how much time is left before the deadline of a particular project. This will assist you to be under the schedule that has been originally planned. 

Improves discipline

Deadlines in Time Management

Setting deadlines in time management can also be necessary when it comes to discipline. In times like these, when we’re locked down at our homes, both working and living at the same place, it’s difficult to stay completely focused on our tasks. When you understand how much time is left, you will be compelled to let go of distractions and, rather, focus on the things that you need to achieve within a specified time.

Determine Improvements

Productivity

Another importance of setting deadlines in management is that it will assist to decide the required improvements. You can learn from the time that has been tracked from earlier projects. Were the past deadlines reasonable? Based on data that your hours’ tracker points, it can be perceived that the plan was a little tight, you can allot more time for the tasks so that it can be achieved based on the plan that is envisioned.

Simple Tricks to Help You Start Working Remotely

Simple Tricks to Help You Start Working Remotely

With ongoing worldwide health issues due to COVID-19, working remotely is the go-to framework for most of the firms that run in the customary office-working environment. While for the majority of startups and tech corporations that’s nothing new, some employers and their teams might deem this as a big difference in the way they work. So we have decided to share with you some easy tricks that assist you to start working remotely with much more productivity.

Start Working Remotely

If you’re new to the concept of working remotely, there’s a huge chance you might have some issues about keeping good work performance not only as an exclusive worker but also as a team that you’re part of.

Create your home office

Create your home office

Try to build your home office to improve your productivity and keep you concentrated. It can be a simplistic desk somewhere in the corner of your room or it can be an office in a separate room. Provide yourself a peaceful working environment that will help you to perform well.

Log your time

Log your time - Start Working Remotely

Time management is one of the fundamental features of keeping self-discipline at work. Otherwise, you will get stranded in your daily assignments. Keep the record of your working hours and performance. If you want to keep things more simple and clear, give a try to Timelo which is giving a 15-day free trial with no credit card required.

Create a daily routine

Create a daily routine

People who work daily have it more manageable. They get up in the morning, go to work, come back from work, and leave all the issues related to working at the office. That’s why it is very necessary to design your remote work schedule. Once you set a goal, then stay stick to it.

Take breaks

Take breaks at work - start working remotely

Don’t spend your entire time sitting in front of a computer as it does not mean more time more productivity. Get up and do some exercise maybe even 10 minutes of yoga practice. Keep your mind and body refresh and motivated. Don’t let yourself burnout. Having regular breaks from the screen time can help you to stay focused and creative.

Log off

Know when to stop working

In the regular office environment, you can log-off when you are done and accomplished your daily goals. But when you are working from home, it can be complicated. So what’s the solution? Just set a non-negotiable hour by which you stop working after giving your full potential.

How to Get More Done in 2 Hours than in a Day?

How to Get More Done in 2 Hours than in a Day?

There are many situations when you think you have not done enough even if you have spent a whole day on it. To know what is refraining you to get things done; you should pay close attention to the pattern or way of your work. It is not about how much you give time to a specific task, it is about how and when you give your time to a specific time. In this article, we will show you how to get more done in less time.

According to some researches, it is found that the employee’s productivity and focus are on the peak for three hours in a working day. After that, the graph of productivity starts to decline. If you know how to use your time, even these three hours are sufficient to get desirable results.

How to Get More Done?

How to Get More Done?

Thinking you’re going to be 100% focused for an entire day is naive at best. Instead, you simply need to accept your limitations and then optimize your day around them. Two hours of intense focus can yield more results than a day loaded with meetings, emails, calls, and tasks.

Find your optimal time to work

Find your optimal time to work

We all have moments during the day where we’re naturally more active, concentrated, and productive than others. If you can schedule your focused time during these times, you’ll easily get more out of them. We all have several factors that define when we’re most prolific. But if you’re uncertain, the morning is a reliable spot to begin.

Provide yourself a suitable environment

Peaceful Workplace Environment

You need to provide yourself the suitable environments to take benefit of that time. That involves optimizing how and where you work as well as making sure you’re beginning the day with competent energy.

Start by eliminating the outside distractions from your surroundings. This implies finding a peaceful, uncluttered place to keep you stimulated and focused. Remove things that are simple to access and that take your concentration away, such as your phone or even your to-do list. 

Prioritize your work

Prioritize your work - How to Get More Done?

The aim here is to use your most eminent energy, peak productive hours to make a substantial improvement in your most critical work. What you decide to spend your time on should be important and urgent. If the rest of the day gets consumed by meetings, calls, and important tasks, you should be able to look back on it and know you got something meaningful done. You can use Eisenhower’s decision matrix to prioritize your work.

Listen to your body, not the clock

Listen to your body, not the clock

While we’ve been practicing “two hours” as our guide for this whole method, it’s not a command that’s set in stone. Pushing yourself to work when you’re missing your focus and energy will only lead to burnout. Rather, you need to preserve your concentration by giving yourself time to heal. Just take breaks in between your work. Keep yourself hydrated and energized.

Making your daily highlight each day guarantees that you feel fulfilled and accomplished at the end of the day. But it doesn’t mean you have to stop there. Use the rest of your time to make advancement on important tasks and catch up on conferences, meetings, and other updates. 

What is Multitasking and how does it affect Your Brain?

What is Multitasking and How Does it Affect Your Brain?

We generally think of multitasking as our attempt to do multiple things at once. It’s just like the busy receptionist of any organization who is getting calls, dealing with clients, and taking files. Or just like a project manager spending all day in the office while writing reports, managing employees and getting updates from coworkers. But have you ever wonder what multitasking does to your brain? Learn now.

According to Dr. Meyer, trying to split your attention between tasks that require effort and concentration means one or both of them will suffer:

“Once you start to make things more complicated, things get messier, and as a result, there’s going to be interference with one or more of the tasks. Either you’re going to have to slow down on one of the tasks, or you’re going to start making mistakes.”

What Multitasking does to your brain?

What Multitasking does to your brain?

Many other studies have found that excessive multitasking has severe consequences on our mental and physical well-being.

  • Impacts your short-term memory:A 2011 research study from the University of California San Francisco found multitasking adversely affects your working memory—your brain’s “Scratchpad” used to control and concentrate on important knowledge.
  • Leads to prolonged anxiety: Neuroscientists state that multitasking literally consumes your mind’s power reserves, making you lose focus and become more worried.
  • Hinders creative thinking: Added stress and a shortage of brain “energy” caused by multitasking can also cause you to waste your capability to think outside the box. To be inventive, our minds need space to understand or “hatch” new ideas.
  • Prevents you from getting into a state of flow:Flow is the state of mind where we’re so concentrated on a task that our productivity skyrockets. (In one instance, officials said they were 500% more productive while inflow). Though, flow needs sustained energy and locus. Something multitasking gets in the way of.
  • Causes more mistakes and less productivity:Various investigations have found that multitasking causes people to take longer to do easy tasks, lower your IQ by an average of 10 points, and can even have the same adverse impression as losing a night’s sleep.
How to Make Your Workplace a Happy Place?

How to Make Your Workplace a Happy Place?

Every firm believes in the fact that their employees are their most valuable assets. Without them, they would not be there where they are now. So it is important for the company to provide its employees with a happy environment within the office that makes their work more interesting because happiness has a direct influence on productivity. Here is how you can make your workplace a happy place.

Make Your Workplace a Happy Place

We are not essentially talking about weekly parties or annual trips. These are the simple modifications you can introduce in your office that will make your work more enjoyable.

Have a gaming area

Gaming area in the office

If you want your team to stay focused and refreshed, you should be supporting them to take frequent breaks. Of course, you need them to have their breaks away from their desks, so try to provide an enjoying and relaxing break out area where employees can go for some minutes to refresh their minds. You can have table tennis or snooker in the corner of your office or if you have a big office, you can also make space for badminton or other indoor games.

Decorate

Make Your Workplace a Happy Place

We spend a significant amount of our time at work so it’s necessary not to dislike our office. If you want your team to relish and satisfied being at work, make sure you give a workspace that’s beautiful and attractive but also favorable to productivity. Note that, your office is a reflection of your company. Furnishing it in accordance with your firm will support your team to stay in touch with it.

Promote socializing

Socialization in office

Socializing with coworkers can bring a wonderful impact on productivity and staying motivated on work because people with best friends in the workplace are more engaged than those who don’t have. Workplace associations can also assist you to promote an environment of sympathy and admiration which research has found can lead to higher levels of achievement and teamwork, as well as reducing the risk of anxiety and depression.

Celebrate and appreciate often

Celebration in office

Frequent celebration and appreciation provide support to your employees that they are making a significant contribution to the company’s progress. By building this sentimental relationship with your team you’ll see notable concrete results that can play a significant part in your company’s long term success.

Don’t be too formal

Business etiquette

Etiquette and professionalism is also a necessity within any organization. But there are robust levels of formality that can be implemented depending on the nature of the firm. Let your employees feel free to share their ideas and opinions. 

How to Cope with Working Longer Hours?

How to Cope with Long Hours Working?

In most of the days, you have to work for long hours because of the workload or the difficulty level of the project. If you often go for long work hours, you will probably start feeling exhausted and unmotivated. Moreover, there is also the risk of anxiety and depression because work overload directly influences your mind and mood. So it is important to learn how to cope with long hours working.

Cope with Long Hours Working

Make sure you pace yourself carefully and take good care of your health throughout. Given below are some of the techniques to cope with working long hours.

Cope with Long Hours Working

Prioritize your to-do list

If you plan your whole day to the minute, you’ll find it more comfortable to work longer – because you’ll understand how you’ll be using your day in the first place.

Prioritize your to-do list

First of all, list your priorities in a precise to-do list and then make sure your priorities are important, critical and relevant tasks, i.e. assignments that will remarkably take the load off your shoulders and head for the upcoming days.

Avoid distractions

Absolutely, avoiding distractions is easier said than done. However, you still have a lengthy task you need to complete and need to resist the nearby attractions. So, what do you do?

Avoid distractions - Cope with Long Hours Working

Well, your most beneficial practice is always to isolate yourself in a private room when you’re working. Try to turn on light music on the speakers to not get distracted somewhere else. But you must also know how music affects your productivity.

Take short breaks

Short breaks in between the work are equally important for the mind and body. These short pauses help you to relax and regain your energy and freshen your mind that helps you not to lose interest in your work and improve your productivity.

Short breaks in office

Some modern researches also found that a person’s productivity builds up for an hour before it starts to fall down. So it is a useful approach to take 5 to 10 minutes break after every hour.

Take quality sleep

You should never cut your sleep for anything – this may sound like careless speech, but the fact is that you need sufficient quality sleep in order to produce quality work in the first place.

Take quality sleep

According to a sleep researcher, Sarah Mednick, 20-90 minutes of nap time during the day helps with memorization, creativity, perceptual processing, and alertness.

Track time

Recognizing how much time you spend on your tasks gives you a sense of control – and tracking time on all your jobs encourages you to gain and sustain this control.

Time tracking software

Your best choice is to track time as you work on assignments – each time you start working on a task, start the timer, and then stop it once you’ve finished the task. Timelo is a complete package for all types of businesses and freelancers which is providing a 15-day free trial with no credit card required.

 

How to Keep Your Employees Focused and Productive?

How to Keep Your Employees Focused and Productive?

If we conduct a little survey of the employees from different companies about the difficulties they face in working, the most profound answer would be difficulty in staying focused and productive. When a worker starts feeling demotivated and exhausted, it is more probable he will lose his focus, productivity, and interest. In this article, we will discuss some tips to keep your employees focused and productive.

Keep Your Employees Focused

The most important thing is to ask yourself a question. Why your team is losing its focus and the spirit of teamwork. Here are some difficulties your employees are facing to stay focused and productive.

Keep Your Employees Focused

Lack of direction

If your employees feel like they’re running in rounds, they’ll quickly exhaust themselves out. In most cases, this isn’t their mistake. A mistake that a lot of companies and managers make is putting their team what to do, but not describing the ultimate goal of why they’ll be doing it.

Lack of direction and administration can exhaust employees

And while workers will be motivated to perform well and stand out at the start, it won’t take long before they start questioning, “Why are we doing this again?” From there, their ability to concentrate will constantly decrease, and so will their productivity and work output.

Toxic office environment

Now here toxic can symbolize many different situations, but here’s the brief idea: if an employee plants contradictory sentiments like unexplained tiredness or incapability to comprehend the scope of what they are doing with work, they are not in a good place.

Toxic office environment

The reason could be anywhere from obnoxious co-workers, lack of administration, or just because they haven’t taken holidays in two whole years. 

Too many distractions

Countering distractions is a talent that can be improved over time, but even the most skilled and proficient employees can fall prey to them every once in a while. But when the number of things that can prevent your workers’ locus from work is simply too high, things start to get disordered.

Distraction effect employee's productivity

Holding a powerful mindset benefits to avoid distractions, but it will require a lot of mental power to just avoiding them if they’re actually just an arm’s reach away.

Be Transparent

It is useless to bother about how to keep your employees focused all day if they aren’t knowledgeable of what they’re supposed to do in the first place. Staying focused is difficult if you’re not certain what you should be concentrating on.

Tips to Keep Your Employees Focused

In simple words, make it a point to set obvious expectations early on. Think of being honest with your goals and expectations as giving your team a head start.

Encourage work-life balance

In a job search, there are two most important things people usually consider to be the highest preference: money and work-life balance. Most of the time, even a high-paying position isn’t worth to lose the life balance. A balance between their personal and professional lives is what makes workers satisfied with their job.

Work-Life Balance

Putting an emphasis on work-life balance helps your employees to take care of themselves more efficiently. Surprisingly, this is one of the most reliable long-term solutions you can do to keep your team consistently productive.

Annual retreats

There are a number of reasons why you should have a team retreat, but here’s the fundamental concept: it can do miracles for your team’s mental health.

Annual retreats can improve productivity and mental health

Retreats give your workers not only a well-deserved pause from work but also an opportunity to develop intimacy with their co-workers. Hours of work-related conferences necessarily point to burnout, and retreats relieve this burnout very efficiently.

Budgeting Time for a Remote Team

How Budgeting Time for a Remote Team can Help Your Business?

The most absolute purpose of every project manager is to get the maximum out of every minute of the working day. In this quest, time is an important factor. If you save time and manage it well, you are also saving budget, effort, and stress. It is a great thing to improve your productivity. In this article, we will discuss how budgeting time for a remote team can help your business.

Budgeting Time for a Remote Team

Time budgeting is a technique that encourages you to organize your working day in a more useful style. It suggests that you’re more prone to get through all the assignments you have proposed. Without setting aside chunks of time, it’s much more natural to get rattled by other people’s craft and plans and not focus on what you should be doing.

Budgeting Time for a Remote Team

Useful for the entire team

Time budgeting is also an exceptional method of developing clarity within your company and employees. By putting blocks into your calendar for all to see, your plan becomes clear and accessible. Employees can accomplish their responsibilities and manage time more efficiently; see fields where people are probably reproducing work, and better plan conferences and other projects.

Teamwork

Improve work-life balance

By setting all your programs in your calendar, you can view and recognize precisely how long you are spending on various tasks. Possibly you notice that something is taking up an excessive amount of your time, or that something is being missed. By getting this summary, it becomes much more comfortable to prioritize your tasks next time as you receive good working guides.

Improve work-life balance

If you also save some time for lunch and put it in your plan, you’re much less prone to work through it or end up eating at your desk.

Timeboxing

Timeboxing is a unique behavior of budgeting your time, which is related to blocking but comes at it from a slightly unconventional perspective. Rather than setting a 2-hour block to accomplish a task, you allocate a specific amount of time for that task which is bound and can’t be prolonged. What you produce and have at the end of the allocated time is the accomplished task, no matter what time it is in.

Timeboxing - Budgeting Time for a Remote Team

Timeboxing helps to limit the amount of time you spend on a task, decreasing time loss and in theory enabling you to work on more tasks. It can be simple to just spend an additional half an hour on something, but not make much difference to the outcome.

Important Business Etiquette for Every Professional to Follow

Important Business Etiquette for Every Professional to Follow

When it comes to business etiquette, many rules and regulations are not supposed to be broken at any cost while being a professional. Some of them are not more than common sense while others are about building a strong relationship and communication with others. This article will enlighten some important business etiquette for every professional.

Important Business Etiquette

Here are some important business etiquette for every professional to follow that will also help to establish rapport.

Be on time

Be on time

In the business field, it is ideal to follow the traditional rule, “Five minutes early is late.” Leave yourself sufficient time to reach punctually, take off your coat, and settle in a moment. Reporting at a conference exactly at the designated time can make you feel hurried, and you will look at it. Time is money; by being on time, you show respect to others and their time.

Use full name

Use full name - Important Business Etiquette

Names are one of the earliest parts of information that we acquire about someone. It is how people identify and approach you. When you say others your name, introduce your last name also. This is particularly significant if you have a traditional first name.

Greet everyone

Greet everyone - Business guides

Embracing the people that you come in contact with isn’t only pleasant but it builds rapport as well. You never know who the people that you attended could be, so it is necessary to greet everyone with the same level of courtesy. This will also help to increase the spirit of teamwork

A mere “Hi, how are you?” or even a smile and nod is sufficient. Handshakes are the common business greeting. A strong handshake is still deemed as a positive manner. A weak one is negative.

Dress appropriate

Office dress - Important Business Etiquette

While proper dress surely differs from field to field and environment to environment, some things remain the same. Neat, pressed dress without any loose strings or pieces and relatively elegant, closed-toe footwear is a necessity. See the people working around you for dressing ideas on what kind of attire is suitable for an office.

Don’t eat at your desk

Eating in the office

Every firm has at least one such employee who has the habit of bringing in his extremely pungent food and eating it at their workplace, making it difficult for others to focus until the smell evaporates. Don’t be like such a person. Try to eat your lunch in the specified lunchtime or designated place. 

Avoid Gossips

Gossips in the office

Gossips in the office are nothing but childish habits and one of the important productivity killers that have no place in the office. If you hear a rumor about someone in the office, do not pass it on. People don’t always know or remember who starts it, but they always remember who spreads it. This certainly harms the office environment.