Simple Tricks to Improve Time Management and Productivity

Simple Tricks to Improve Time Management and Productivity

The ability to improve time management and create space for deep and productive work can make all the difference when you have deadlines to meet and customers to keep happy. Time management and productivity are the most important concerns for any business. In this article, we will tell you a simple solution to improve time management and productivity.

Improve Time Management and Productivity

Time management is a skill, which means it can be developed, learned, practiced, and improved. As with any skill, it takes effort to improve, primarily because getting better at time management often demands learning new behaviors.

Make a Schedule and Stick to It

Make a Schedule and Stick to It

Most people use a work calendar to schedule meetings and events. Though, you can also use it to block out time to work on tasks. To get the most from this habit, schedule your tasks around the times that you tend to be most productive. Be sure to start each day by looking at your schedule, not by jumping on the first task somebody asks you about.

Set Practical Expectations and Deadline

Set Practical Expectations and Deadline

When you schedule tasks, it becomes much easier for you to let others know when they can expect the work to be completed. Setting deadlines for every task is a great way to ensure that items don’t consistently fall to the bottom of your list.

Split Down Large Tasks

Split Down Large Tasks

If a to-do list is made up of large, multi-step tasks or entire projects, it can feel overwhelming to even the most experienced professional. Breaking up large tasks into smaller steps makes it more manageable and allows you to feel like you are steadily moving forward as you check items off your list.

Link Time Management and Productivity

Improve Time Management and Productivity

Everybody has different systems for time management, and there is nothing wrong with that as long as they are effective. When considering your own time management behaviors, ask yourself whether they increase productivity. If not, use the above-mentioned tips.

How Companies Unintentionally Limit Employee Productivity?

How Companies Unintentionally Limit Employee Productivity?

While the past few years have changed some of the ways we used to define our productivity, from a business perspective productivity is still generally something that needs to be regulated and improved. But racing to review employee activity, preferences and improvement usually neglect a simple fact: employee productivity starts at a systems level.

Employee Productivity

To empower employee productivity, businesses need to constantly revisit and improve their existing processes, culture, and policy. 

Increase employee autonomy and authority

Increase employee autonomy and authority

One of the most powerful ways productivity can be increased at a systems level is by giving employees more freedom and authority, rather than misjudging towards more top-down control. Increasing employee autonomy and power can also massively decrease workflows. If an employee is responsible for a task or any assignment, they should also have the authority to make decisions relating to that task without waiting for approval or sign-off. 

Improve communication processes

Improve communication processes

Another great way productivity can be increased at a systems level is by establishing clear communication protocols. Without adequate, two-way communication, you can’t expect expectations or responsibilities to be clear to your team. One big difficulty many businesses face today is that there are so many communication channels and platforms in use, people aren’t sure which technology to use and when.

Increase work visibility

Employee Productivity

The third change you can make to improve productivity at a system level is to increase work visibility. With so many employees working remotely, it’s more important than ever to keep workers visible. When teams work in isolation – potentially spread across different countries and time zones – it’s easy to lose sight of team capacity and availability. 

Conclusion

Eventually, businesses don’t need to spend huge amounts of money to improve productivity at a systems level. In general, it’s the things that cost the least that make the biggest difference – like establishing clear communication protocols, increasing employee autonomy, and giving people the time and space to thrive in their work.

Some Easy Ways to Save Time in Your Business and Get More Done

Some Easy Ways to Save Time in Your Business and Get More Done

Do you want to save time and get more done? You’re not alone in this race. Being prepared makes everything easier; it improves focus and productivity. Here are some useful strategies that can help you keep your business clean, organized, and simplified for fast growth. Try these easy ways to save time and get more done.

Easy Ways to Save Time

Time is money. Being a business owner, you know the importance of time. But the question is how to manage it well? Here are some easy ways to save time and get more done. 

Organize Your Workspace

Organize Your Workspace

The first important thing to get started with, make sure your workspace and office are tidy and organized. This will enhance your performance and ultimately, your productivity. The structure of the whole business depends on how organized your workspace is.

Keep everything in a specific place. Then, remove the jumble on your computer desktop. A neat and streamlined computer screen can motivate and make you more productive. Take a few minutes every day to remove unnecessary files and store new ones into appropriate folders.

Create a To-Do List and Use It

Create a To-Do List - Easy Ways to Save Time

Creating to-do lists is very prevalent in the business world. Though, only a few people actually follow up their lists. So what’s the point of creating to-do lists if you don’t use them as references for your task preferences?

List everything you want to get done. Then list group-related projects which you can do together. Number the activities according to their preference level and order them. Base preference on correspondence, time-sensitivity, and productivity. And do mark things off once they’re finished.

Monitor Customer Support

Customer Support

Regular clients are the backbone of any business. And keeping them happy with your products or services is the best use of your time and resources.

With a program such as Groove, you can reach your customers adequately. This program can help you manage your customer tickets efficiently. You’ll be able to spend less time managing customers and more time focusing on other important areas of your business, such as product development.

Plan Your Social Media Marketing Campaigns in Advance

Social Media Marketing Campaigns

Are you running your social media campaigns on a budget? Then, you need to decrease the time you spend online.

Avoid publishing posts every few hours. This is time-consuming, and it wastes a lot of time. Rather, schedule posts in advance. You’ll save many hours, which you can use to enhance your performance and productivity.

How to Stop Procrastination at Work to Achieve Higher Goals?

How to Stop Procrastination at Work to Achieve Higher Goals?

According to the dictionary, procrastination means “to delay or postpone something”. When you procrastinate, you take an action, an action that destroys your ability to do a good job. So why not take an action to succeed? Here are some helpful basic tips to help stop procrastination at work.

Stop Procrastination at Work

Delaying is one of the biggest productivity killers in the workplace. Learn these simple tips to stop procrastinating at work.

Understand perfectionism

Perfectionism

Many people hesitate because they want everything to be perfect. The problem is that the perfect doesn’t exist. The best you can do is doing your best for something. The aim is just to start doing it and then make it better with time. It’s always better than doing nothing at all and waiting for perfection.

Improve your self-esteem

Improve your self-esteem

To develop self-esteem, one has to believe in himself and make sure that their inner voice is positive. Tell yourself you can do it. It’s really destructive when there are external forces that undermine your self-esteem and worth. Don’t let yourself be your own bully.

Disconnect

Social Media - Stop Procrastination at Work

When you have a job to do, turn off all unnecessary external distractions such as television, social media, and your mobile phone, except in case of emergency. Of course, you can turn off your phone and check your messages every 90 minutes. But often there is nothing you can do in an emergency.

Create a realistic timeline

Set realistic goals

Some people hesitate because their plans are unrealistic and out of date. Be realistic about what you can accomplish every day. Everyone’s busy these days, so be practical. Include everything in your schedule that you know you can achieve in the given time frame.

Use time tracking tools

Time Tracking software

Nowadays, many time tracking tools are providing useful features to efficiently track your time and monitor your performance. Furthermore, they also provide options such as project billing and invoicing, expense tracking, and project management. 

Top Productivity Tools for Remote Teams to Help Your Business

Top Productivity Tools for Remote Teams to Help Your Business

If you have recently searched for job ads, you may have noticed a big hike in the number of positions that allow remote working. It is no coincidence. In fact, remote work has been on the rise in recent years especially after the pandemic. There are also many benefits to this type of working method. A study shows that 99% of all remote workers fancy working this way for the rest of their careers. To get the most out of it, here are some productivity tools for remote teams.

Productivity Tools for Remote Teams

Although remote work is a very popular and prevalent working system, there are also certain difficulties associated with it. Working in remote environments can sometimes be challenging because of barriers in communication, collaboration, storage, and many other processes. For these obstacles, try these productivity tools for remote teams.

Time Tracking Tools

Time Tracking Software - Productivity Tools for Remote Teams

The tradition of time tracking is not a new invention. It’s been around since the days of punch cards in factories. In remote teams, time tracking can be beneficial for a variety of reasons other than studying how productive someone is. It’s actually an excellent method to track how much time a particular job takes away and assists you to drop the tasks that waste your time.

You can check out these top time tracking tools to help boost the productivity of your remote team.

Communication Tools

Communication tools

The most influential obstacle in remote work is definitely communication. Since you can’t easily walk over to the other person in your office, you’re bound to resort to other means of staying in touch with your team. Using a phone is fairly expensive while emailing is sluggish and clunky. So, the ideal solution comes in the shape of team chat apps.

You can use apps like Skype, Google Meet, and Zoom to maintain good communication within your team.

Cloud Storage and File-Sharing Tools

Cloud Storage and Data Transfer

Working remotely needs not only various means of communication but also file management and sharing. Since your team members can be spread all around the world, it’s essential to have a secure method of saving and sharing your files so they can be accessed at all times.

For this purpose, you can use well-known tools like Dropbox, OneDrive, and Google Drive.

How to Stay Productive During Crisis?

How to Stay Productive During Crisis?

Problems are an inevitable part of our lives. We all face them in different stages and circumstances. But a crisis is even more challenging to deal with. Crises are almost always unexpected and unprecedented. And when the crisis is universal like this pandemic, it affects more than just ourselves — and trying to stay productive or even survive during any crisis seems difficult. So in this article, we will discuss the simple tricks to stay productive during crises.

Stay Productive During Crisis

A crisis can make anyone feel as if everything is slipping out of your hands. But that’s not true. You’re in control of yourself and can work hard and focus on your goals, whether those goals have to do with your business, your personal life, or your mindset.

Don’t Mourn for What You Can’t Change

How to survive during crises?

The first step in difficult circumstances is to recognize what you can and can’t change. If the situation you’re encountering is a problem, you’ll be able to get a solution. You can brainstorm, see at options, and then make a choice about what to do.

Rather than getting confused for no reason, just choose to accept the facts you can’t change. If something didn’t work out, choose to learn from it and move on.

Try to Step Out Of Your Comfort Zone

Step Out Of Your Comfort Zone

The biggest enemy of a man on his way to success is his comfort zone. According to research led by Harvard University in 2013, 80% of enterprises use a business model that’s either entirely or partially obsolete. They go out of their way to continue doing things the same way! This strategy doesn’t make much sense and does not always work. Your comfort zone is not the spot where you’ll obtain success.

Your strength to get out of your comfort zone and develop your thought is extremely significant. In fact, this particular trait has the potential to change your life.

Continue To Act

Act Now - Stay Productive During Crisis

Do not procrastinate. Stop thinking and planning all day and doing nothing. A crisis is not the time to sit idle. This is the time to push yourself out of your comfort zone and step forward toward your goals.

Discussion is helpful; planning is beneficial. But don’t get stuck there. Be resolute and take action now! Set your goals and then ask yourself what steps you can take quickly to help you achieve your most critical goals.

How to Eliminate Distractions at Work?

How to Eliminate Distractions at Work?

As earlier, we told you that one of the major productivity killers is distractions. They throw you out of your working flow. Every time you get distracted, you probably lose much more time than the actual period of the distraction. Even if the distraction might look insignificant and natural to you, it will have a serious impact on your concentration and productivity. In this article, we will discuss how to eliminate distractions at work.

Eliminate Distractions at Work

A research has revealed that on average you need 23 minutes to completely regain your concentration after a single distraction. Distractions significantly influence the quality and efficiency of your performance at work. So what is the solution? Here are a few tips to eliminate distractions at work.

Find your frequent distractions

Eliminate Distractions at Work

Even if distractions are an unavoidable part of our working day, each of us gets detracted differently. So, you need to observe your own weaknesses and working habits. Keep a record of your working day by a time tracker to find out the recurrence and the character of your distractions. Since, first, you need to recognize your main time-waster behaviors to be able to nip them in the bud.

Turn off notifications

Social Media

Notifications have grown into another significant cause of distraction in today’s life. Turn off the alerts that appear on your computer screen, smartphone, or any other device you own. You can respond to your missed calls or messages once you have a certain break in your task.

Schedule Email Check

Schedule Email Check

An average person checks his/her email about 15 times per day at work. By that, you can imagine how much time you waste on checking and replying to those emails. For a solution, try to decrease this number as much as feasible. Checking your email once a day is a perfect habit if you can manage this. Find the rhythm of your day and schedule the email check-in on the low productivity duration of your working day. Keep your peak hours for more critical tasks.

Avoid gossips during working hours

Gossips at work

Another big distraction seen in the office is distractions. Also, this “shoulder tapping” is one of the most common delays at work. A suitable solution for this sort of distraction is to use headphones, which will “protect” you from unnecessary topics and random chats with co-workers. You can also use other methods to tell your associates that you are involved in work that needs a special focus. For instance, put a “do not disturb” sticker or flag on your desktop.

Follow your to-do list

Follow to-do list - Eliminate Distractions at Work

Try to strictly follow your planned agenda. Of course, several surprising tasks will arise during work. To tackle them efficiently, simply retain an extra half an hour for them on your plan. Concentrate constantly on one thing. Don’t try to manage unscheduled jobs by multitasking. Because in most cases, multitasking affects your brain’s efficiency and lowers your IQ.

No doubt distractions are an integral part of our lives as they are natural. Hence, totally avoiding them might be difficult, but try to do your best to overcome them as much as possible. Develop new attitudes that assist you to reduce interruptions and boost your focus.

What is the Purpose of Employee Time Tracking and How It Improves Productivity?

What is the Purpose of Employee Time Tracking and How It Improves Productivity?

If you are running a business and want to achieve desired results in time tracking, business owners should back it up by giving reasons why employee time tracking improves productivity. The most reliable way to do so is by using suitable time tracking software that offers much more than just employees’ activity. In this article, we will discuss the purpose of employee time tracking and how it can improve their productivity.

Purpose of Employee Time Tracking

Before practicing a time tracking tool with high-level features, there are many aspects, which are important enough to discuss with your team to prevent the negative judgment of time tracking or your employees take it as the tool of spy or oppression. To get productivity in time tracking, business owners should back up its implementation by explaining how employee time tracking improves productivity.

Purpose of Employee Time Tracking 

Work-Life Balance

Work-Life Balance

Time tracking software is a great tool to maintain a work-life balance. It proves to be a great tool for maintaining work-life balance, especially in remote work mode.

Time trackers are one of such tools as they make sure to keep the record of employees’ performance and keep them on track by providing a sense of achievement. Time tracking explicitly marks the boundary between working hours and time for yourselves. It prevents burnout and makes your mind keep fresh and relaxed. When you maintain work-life balance, you’re automatically able to produce better results thus improving productivity.

Work Time Accuracy

Work Time Accuracy

Ask yourself what is the worth of your time? In financial terms, with the tool for precise work time calculations and categorizing billable and non-billable activities, every worker can simply break down their hours by projects and tasks to allocate time precisely.

Time tracking presents businesses with key operational metrics important for companies and workers and guarantees quantifying project estimate, project evaluation, and identifying top performers.

Project Goals

Project Goals

Employee time tracking allows bridging preparation and project management at best by drawing concentration on even the smallest part of goal setting. Working according to designated time estimates and achieving short-term and long-term goals within desired time limits results in improving the sense of determination.

Flexible Schedule

Flexible Schedule

A time tracker that harmonizes your data across any program or project builds flexibility of the working day. Giving ways for producing flexibility of working hours turns into resolving various issues with one simple solution: an automatic tracker that allows employees to work flexible hours increases employee confidence, reduces absenteeism, and can be seen as an effective tool for reducing employee turnover.

Improves Productivity

Improve Productivity - Purpose of Employee Time Tracking

Using the right time tracker featuring a timeline, employees get an obvious summary not only of their work time but also of its distribution during the day in terms of productivity level and performance.

 

Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.

Why Setting Deadlines in Time Management is Important?

Why Setting Deadlines in Time Management is Important?

Productivity is one of the ultimate goals for most of the people. It doesn’t matter if you work in an organization or just stay at home and take care of things; you will most probably be interested in being productive, which implies that you must be efficient. But the question is how to do it? Many things can be done, and one of the most important is time management. If you want to be productive, setting deadlines in time management is necessary.

Deadlines in Time Management

You do not have always to achieve your deadline at work, go to the gym and exercise, spend time with family and friends, or manage your business. This limitation in the time that you have in a day makes setting deadlines in time management important. If you do not keep a track of your time, chances are, you will be missing a lot of important things, which drives directly to the piling up things to do. Such an attitude causes additional stress, making you feel you’re running out of control.

Deadlines in Time Management

How to deal with it?

There’s no quick approach to deal with such stress unless you have good team building skills, discuss the possible solutions to resolve the problem, and then stick to the plan. After that, here are some useful measures that can help you to solve the problems.

Choose the right tool

Timelo - Time Tracking Software

First and foremost, you should have a competent time tracking software with lots of advanced features, effective when running your own business, or working as a freelancer. Timelo provides you the facility of time tracking with reporting to show the real team’s performance. It’s also equipped with budgeting and invoicing features to bill the customers precisely.

Avoid Procrastination

Avoid Procrastination

Setting deadlines will help people who are used to procrastinating. By tracking time, it is likely to know how much time is left before the deadline of a particular project. This will assist you to be under the schedule that has been originally planned. 

Improves discipline

Deadlines in Time Management

Setting deadlines in time management can also be necessary when it comes to discipline. In times like these, when we’re locked down at our homes, both working and living at the same place, it’s difficult to stay completely focused on our tasks. When you understand how much time is left, you will be compelled to let go of distractions and, rather, focus on the things that you need to achieve within a specified time.

Determine Improvements

Productivity

Another importance of setting deadlines in management is that it will assist to decide the required improvements. You can learn from the time that has been tracked from earlier projects. Were the past deadlines reasonable? Based on data that your hours’ tracker points, it can be perceived that the plan was a little tight, you can allot more time for the tasks so that it can be achieved based on the plan that is envisioned.