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What is the Pomodoro Technique and How It Works?

What is the Pomodoro Technique and How It Works?

It is commonly said that time and tide wait for none. It is uncertain to say either time is our friend or foe, but for most people, it is a mix of both. We begin our workday with big hopes of getting more done, and usually, we have a full eight-hour workday ahead of us. Then the unexpected happens. In just a blink of an eye, the day is over and we find we haven’t been almost as productive as we should have been. In this article, we will tell you what the Pomodoro technique is and how it can help you in time management.

What is the Pomodoro Technique?

What is the Pomodoro Technique?

No doubt, time management is one of the most difficult things to control and it is one thing that gets many people in mismanaging. The outcome is that our deadlines are hanging on our heads like a sword, and we have a big workload that needs our immediate attention to complete.

There are many time management techniques out there, but sometimes, they don’t work for many people. They include lists of tasks in unrealistic timeframes, and when we find ourselves hurrying at the last minute, the work pressure kicks in, and we get failed to achieve the target.

However, it is possible to use one time management technique that works better than the rest. And that’s called the Pomodoro Technique.

How the Pomodoro Technique Works?

How the Pomodoro Technique Works?

Implementing the Pomodoro Technique is a time management practice in which you divide your workday into 25-minute intervals. In those 25 minutes, you try to get as much done as you likely can. To promote this explosion of productivity, you will need to set a timer for 25 minutes.

Once your 25 minutes is up, and the timer has declared its completion, you stop working and take a 5-minute break. These 25-minute periods are c Pomodoros, therefore the name of this technique. Once you have performed four Pomodoro Intervals, take a longer break for 15 to 20 minutes.

Benefits of Pomodoro Technique

Benefits of Pomodoro Technique

The Pomodoro technique improves focus immensely when practiced accurately. In turn, this leads to an improvement in work completion and boost the productivity and quality of work.

Here is what the Pomodoro technique helps you to achieve:

  1. Control distractions and manage your time
  2. Develop accountability
  3. Improve weekly and quarterly planning
  4. Decrease back pain and mental fatigue
  5. Support motivation
Best Collaboration Skills to Bring Your Teams Together

Best Collaboration Skills to Bring Your Teams Together

Collaboration skills are not a new thing for humans. We have been collaborating to achieve goals since our history started. The magnificent architectural wonders of the world, progress in medicine and technology, amazing visual effects that we see on the movie screen, these are all the outcomes of collaboration. The few above-mentioned examples prove the importance of collaboration. So in this article, we will discuss some best collaboration skills that will help to bring your teams together.

Best Collaboration Skills

In the business field, most workplaces need a specific level of collaboration among team members. Even in organizations where employees work essentially on their own, there’s possibly some kind of collaboration to connect the business with other businesses and clients. So we bring the best collaboration skills you should practice.

Active Listening

Active Listening

Without powerful active listening skills from all teams, the possibilities of desirable collaboration are rare. Open and intellectual communication needs self-awareness because workers need to know their choices and still try to hear the interests of others. Good active listeners are great communicators, both verbally and with written communication. Understanding how to deliver ideas is necessary for team collaboration, but so is listening to the ideas and feedback of others.

Organization

Organization

There is no single unorganized team on earth that collaborates well and achieves the goals on schedule. Team organization is essential for achieving the desired goals at the desired time. It’s up to whoever is managing the company to ensure that each team leader has assigned the people on their team assignments and responsibilities they’re most adapted for. 

Engagement

Employee Engagement - Best Collaboration Skills

Strong collaboration is the outcome of team members who are engaged with each other and the task they’re performing. Building effective engagement and therefore, more satisfying collaboration skills that unite teams should incorporate frequent feedback and discussion. This enables employees to voice their views, share ideas, improve productivity and even search for possibly taking on new job responsibilities.

Transparency

Transparency - Best Collaboration Skills

When we talk about developing collaboration among teams in the workplace, transparency plays an important role to do that. Without it, employees feel that they’re working “for” their manager rather than working “with” their managers and that’s not always a desired thing. Let the members on your team understand where the company is concerning any projects, why particular aspects are critical, and any challenges that may come up along the way.

Adaptability

Adaptability

It is a universal fact that people are not always going to coincide with the workplace preferences of other team members, their managers, or other areas in an organization. That said, being open-minded and getting to adapt and compromise will improve the chances of victorious team collaboration by a great number.

Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.

Reasons Why You are Not Achieving Success

Reasons Why You are Not Achieving Success

We all face a time when we start to feel we are not achieving the desired success. The most common reason for that is we do not know what is success or we have not defined what success means to us. If you want to be successful and reach where you want to, you should define what your success is. In this article, we will tell you about the reasons why you are not achieving success.

Why You are Not Achieving Success?

Success is not a one-step process. It comes after a long process and competitive efforts. One of the best steps to achieve success is to set goals. Setting goals provides you both long-term vision and short term vision. Some studies have found that the most common reasons you are not achieving success is not having clear goals. And almost all of these conflicts occur because you are not seeing goal setting as a solution.

Your Goals Are Too Indefinite

Indefinite Goals - Why You are Not Achieving Success

Many times, people set goals that are too indefinite. You might consider “I’d like to get in shape.” And yes, it would be great — but unless you plan your goals more precisely, you’re apparently not going to achieve them. Definite goals are necessary because when you define precisely what you need to do, it’s more comfortable to envision yourself doing it and ultimately go through the actions.

Setting Unattainable Goals

Unattainable Goals

Setting goals is always an important task for any project or business. You might have great plans — such as becoming a billionaire or building your dream house. But first, you must contemplate if these are attainable goals. If you set the bar too high, you’re not going to achieve your goals, and you’ll feel discouraged and disappointed in yourself and burned out. An easy approach to stop this is by setting goals that are attainable.

Setting Irrelevant Goals

Why You are Not Achieving Success

Accomplishing any goal may be exciting, but if it doesn’t move you further down the road on your overall strategy for your life, it wasn’t really worth it. That’s why you should always make sure your goals aren’t a waste of your time. You set the goals that are going to help you in the overall success you want and in the long run. Each goal should have a reason behind it to help make it appropriate.

Not Setting Timeframe

Time Tracking

Adding a deadline to every goal you set is crucial and helpful to track your performance and productivity. When you add a deadline to your goals, you’ll be much more concentrated on your work and try to give your full to ensure you achieve them before the time is up. To ensure you attain the goals you give yourself realistic time frames. These help you keep your goals regulated and within reach. You can also try some tools like Timelo to track your performance and productivity.

What Time Management Strategies Always Work?

What Time Management Strategies Always Work?

Time management is the borderline separating success from failure. It describes why big businesses invest in training their employees not only to promote professional skills but practice the right time management strategies to maximize the personal productivity of employees. In this article, you will learn about the best time management strategies that always work.

Time Management Strategies

Without discussing the topic of strategies, we tend to adhere to the regular ‘time management techniques‘ guiding us helpful but hardly realistic rules: their uncontrolled implementation drives nowhere. So here are the easy time management strategies for you.

Time Tracking

Time Management Strategies

To avoid confusion and disorder, anyone with time management in mind needs metrics. Time tracking for the precision of metrics on-time spending provides insights about how adequate your time allocation is, how productive you are during the day, and how financially repaying your work time is.

Aside from saving you regretting over the time loss, time tracking draws focus on productive activities, stops multitasking, and delivers a summary of your working day in a precise timeline.

Setting Goals

Set Goals - Business Guides

Time management is impracticable without planning. Mastering to plan and prioritize builds space for critical things, which reduces stress and increases motivation by producing a sense of achievement. The planning strategy involves setting goals, determining priorities, and making the task dependencies.

Habit Building

Habit Building - Time Management Strategies

By introducing basic habits (being punctual, exercising, avoiding sleep deprivation, eating healthy, identifying stress triggers, etc.) into everyday routine, you upgrade your time management skills to a new level. Habits when developed and cultivated tendencies to become intuitive. Therefore, building the ‘right habits menu’ enables you with skills to achieve success in the long-term perspective.

Try Helping Tools

Timelo - Time Tracking Software

We investigated supporting software that assured to enhance time management skills to get tools for this article. Our goal was to find the software that best track work hours to bill for them, promote goal setting, and support in developing healthy habits.

We checked that our recommendations would apply to work-related tasks and, thus, could support the idea of work-life balance. After keeping every perspective in mind, we recommend Timelo, a time tracking software that is a complete package for businesses and freelancers.

What are The Core Qualities of a Successful Entrepreneur?

What are The Core Qualities of a Successful Entrepreneur?

As an entrepreneur, one of the most important things you can do for yourself is to set up a feasible work-life balance. When most people start their business, they eat, sleep, and work. From their life experience, they understand the real meaning of hustle and persistence. Their entire focus is on building something successful. In this race of success, they can let work consume all their life. So in this article, we will tell you about the core qualities of a successful entrepreneur you should introduce in your life.

Core Qualities of a Successful Entrepreneur

Balancing the demands of your business with your everyday life is critical to you and your business’s well-being. Now we are going to discuss some easy qualities that can help entrepreneurs easily manage their work without affecting their normal life. 

Plan Ahead

Plan Ahead - Core Qualities of a Successful Entrepreneur

Preserve your schedules and give attention to your time. It’s great to mindfully organize meetings with clients and potential customers. Describe your need to provide them your entire attention and support. After that, offer fitting windows of time in which a meeting can take place.

Take some break

Taking breaks at work can increase productivity

It’s essential to know that spending your time away from work can assist you to remain focused while you’re at the workplace. It’s not about the amount of time you sit at your workstation, it’s about the number of quality hours you spend at a task with your full attention.

It takes many efforts to recognize and accept that getting some pleasure out of your time off is beneficial for your mental well-being. Besides, what’s good about having a successful business if you can’t take some time off and enjoy life?

Hire the right people

Hire the right people

The next thing is to hire smart people who can effectively manage your business in your absence. It will enable you to take some days off and spend more time with your family. This is the reason why employing suitable people is important. Or else, you will end up losing your own time to keep the business growing and ultimately wear yourself out.

Use business tools

Timelo - Time Tracking Software

There are numerous of business-related services and tools available online. Rather than trying to manually perform your tasks, look into apps and software that can assist you to automate and streamline your business. This saves time and money in the long-run.

For instance, Timelo is a cloud-based time tracking software to keep the record of worked hours for billing, payroll, and other processes.

Stay Healthy

Stay Healthy - Core Qualities of a Successful Entrepreneur

It’s difficult to encourage and inspire others when you aren’t healthy. It doesn’t matter what kinds of sales you’re bringing in, if you’re not taking care of your body, it won’t be sustainable. Put self-care at the top of your priority list. Exercise, consume a healthy diet and sleep 6-7 hours per day. 

These are just some easy techniques with which entrepreneurs can balance their personal and professional life. In the end, it all depends on the individual what he wants to do with his life.

 

Why Setting Deadlines in Time Management is Important?

Why Setting Deadlines in Time Management is Important?

Productivity is one of the ultimate goals for most of the people. It doesn’t matter if you work in an organization or just stay at home and take care of things; you will most probably be interested in being productive, which implies that you must be efficient. But the question is how to do it? Many things can be done, and one of the most important is time management. If you want to be productive, setting deadlines in time management is necessary.

Deadlines in Time Management

You do not have always to achieve your deadline at work, go to the gym and exercise, spend time with family and friends, or manage your business. This limitation in the time that you have in a day makes setting deadlines in time management important. If you do not keep a track of your time, chances are, you will be missing a lot of important things, which drives directly to the piling up things to do. Such an attitude causes additional stress, making you feel you’re running out of control.

Deadlines in Time Management

How to deal with it?

There’s no quick approach to deal with such stress unless you have good team building skills, discuss the possible solutions to resolve the problem, and then stick to the plan. After that, here are some useful measures that can help you to solve the problems.

Choose the right tool

Timelo - Time Tracking Software

First and foremost, you should have a competent time tracking software with lots of advanced features, effective when running your own business, or working as a freelancer. Timelo provides you the facility of time tracking with reporting to show the real team’s performance. It’s also equipped with budgeting and invoicing features to bill the customers precisely.

Avoid Procrastination

Avoid Procrastination

Setting deadlines will help people who are used to procrastinating. By tracking time, it is likely to know how much time is left before the deadline of a particular project. This will assist you to be under the schedule that has been originally planned. 

Improves discipline

Deadlines in Time Management

Setting deadlines in time management can also be necessary when it comes to discipline. In times like these, when we’re locked down at our homes, both working and living at the same place, it’s difficult to stay completely focused on our tasks. When you understand how much time is left, you will be compelled to let go of distractions and, rather, focus on the things that you need to achieve within a specified time.

Determine Improvements

Productivity

Another importance of setting deadlines in management is that it will assist to decide the required improvements. You can learn from the time that has been tracked from earlier projects. Were the past deadlines reasonable? Based on data that your hours’ tracker points, it can be perceived that the plan was a little tight, you can allot more time for the tasks so that it can be achieved based on the plan that is envisioned.

Why Team Building is Important for Your Business?

Why Team Building is Important for Your Business?

You would be familiar with how difficult it is to deal with the responsibilities when the team isn’t sufficiently collaborated if you work for any firm. Projects, like solving problems, collaboration, and reaching the company’s goals, need the team to work together and each team member should thoroughly prepare to cooperate. But when people aren’t on the same intuition, it is very difficult to deliver the highest quality of outcomes. In this article, you will learn why team building is important to get the desired goals.

Why Team Building is Important?

Team building is a cumulative term for different types of exercises used to improve social associations and determine roles within teams, often including collaborative responsibilities.

Why Team Building is Important?

Team building implies the presence of correlations between the employees. Most of the businesses are based on a particular hierarchy; consist of the teams managed by the team leader accountable for the allocation of the duties. The way they’re leading the team of different characters is the key to success – the more energy they put them to work together efficiently, the greater the results team scores. 

What is Team Building?

Unluckily, it’s usually different from reality, particularly when the business owners are profits-oriented and don’t care about the process the objectives are achieving. The lack of precise project management results in inadequate communication and surpassing deadlines. So the question is how to avoid all these problems?

Benefits of Team Building

Team building or teamwork is an accurate solution to this. The process involves every single action that influences the group of people to become a one, progress-oriented structure. Each of its measures should be concentrated on employees’ progress, unleashing their creativity, highlighting their strong points.

Teamwork

Team building means spending time as a team together and in fact, it doesn’t need too many funds to invest. One of the most affordable options is just ensuring your employees a lunchtime when the teammates can just enjoy the meal together. Such breaks can also use to build the relationships between the departments – sales team, marketing team, dev team, and leaders can just spend some time in person because in the online collaboration age we’re lack of face-to-face communication.

Why Team Building is Important?

As you can see, team building needs social intercommunication. Managing a team of individuals can be difficult and sometimes causes a true headache, but directing team-building gatherings can help manage the process quickly and efficiently.

Project Management Skills You Need to Learn in 2020

Project Management Skills You Need to Learn in 2020

Being a project manager does not mean sitting on a head chair and giving orders. A project manager is liable for inspecting a project from its initial stages to outlining and all the way through to finish and delivery. And all of this happens after managing the project team, assigning their tasks and responsibilities, observing their progress, all while being under a strict deadline with a restricted budget. In short, being a PM is not easy. So here are some project management skills you need to master to become a successful PM.

Project Management Skills

In this article, we have included some basic and crucial skills a project manager needs to have in today’s rapidly developing world, why they are so essential to have, and what you can do to master them.

Communication

Communication - Project Management Skills

One of the basic skills for project management is communication and essentially, a project manager’s job consists of communication with their team, with entrepreneurs and merchants, with project stakeholders and even clients. That’s why being qualified to carry one’s perception, opinions, and thoughts in a way that’s open, practical, and simply recognized, as well as being able to understand others, is an outright necessity.

Negotiation

Negotiation

Right after the communication comes negotiation. Executing a project is much like politics. It usually involves a group of different people, sometimes with different aims and opinions, and it’s the PM’s responsibility to find the middle spot and make certain that everyone is satisfied. A good project manager is being able to get everyone on the same platform and find a solution on which everyone agrees, or at the very least nobody feels their idea is neglected, is an ability that every successful project manager needs.

Leadership

Leadership

If there is one skill that describes the role of a project manager, it’s leadership. As a project manager, you don’t just supervise people around, you lead. You set the idea, set goals, and drive your team members to achieve them. And it’s your responsibility to make certain that everything along the process is going fine at all times – issues are quickly dealt with, any proposals or inquiries are discussed, and team performance is always observed and assessed with timely feedback.

Planning and Scheduling

Planning and Scheduling

Another one of the basic skills needed for successful project management is planning and scheduling. Without a plan, there is no project. So the strength to establish the project goals and split them down into actionable tasks. Good planning includes things on both the larger-scale – outline scope, material requirements, timelines, assessments, deadlines to smaller, as well as more ordinary things – organizing your projects throughout the day and making a to-do list with your everyday goals.

Risk Management

Risk Management - Project Management Skills

Directly linked to planning is risk management skills. Planning a project always involves several risks. Things can go reverse; it’s just the nature of business. And it is your responsibility as a project manager to analyze those risks to make certain they don’t become obstacles, as well as have a substantial plan for how to alleviate them if they do.

Time Management

Time Management

A big duty of being a project manager is determining and communicating what your team will be spending their time on, as well as keeping control of your own time. And this is where a strong grip on time management becomes really important. As a person in charge of a team of people with dozens of various tasks, there’s an unending list of things you need to be aware of at any given time. A good project manager can quickly decide which tasks need preference over others, what tasks are the most critical and should be worked on right now and which ones to delay for some time.

What is Float Project Management and what are the Benefits of It?

What is Float Project Management and what are the Benefits of It?

If you’ve been working in project management for quite some time, then you have presumably heard about float project management. While it is not so famous as other project management structures, float project management can be an effective way to boost your projects and give your productivity a great rise.

Float or slack is the amount of time an assignment or task can be delayed without it affecting the overall deadline or other assignments in the project. Counting them can assist you to verify your project plans and make certain you recognize whether you’ll be able to finish projects on time.

What is Float Project Management?

What is Float Project Management?

Float project management is a kind of project management that assists you to verify your project plans and work out how much time individual assignments can shift without affecting the overall timeline or delivery date.

If you already have a reliable method of handling the assignments that make up a project but cope with resource management or resource scheduling, float project management can be an exceptional approach to evaluate your team’s time more precisely and stop projects missing their deadlines.

What are the Benefits of it?

Benefits of Float Project Management

Float project management is extremely helpful because it assists distinguish which tasks are ready to be affected by delay or restructuring without harming your overall project. It also assists you to stop cutting path tasks from being taken back or moved which then prevents your project from missing the deadline.

Being able to distinguish float or slack in your projects is especially beneficial. Finding compliance in your plans indicates you can improve resource scheduling without requiring additional client or management approval for new deadlines. 

How to Calculate Float in Project Management?

How to Calculate Float in Project Management?

If all of this seems beneficial to you, you’re apparently thinking about how to determine float time in your projects. Luckily, float can be readily calculated using the float time formula.

The float time formula works out float using the earliest and latest start or finish times for individual tasks. The formulas are:

  • Float = Late Start – Early Start 
  • Float = Late Finish – Early Finish

For illustration, let’s consider two tasks, Task A and Task B. Task B can’t start until Task A is completed and Task A takes 5 days. But in your schedule, you’ve allotted 15 days for Task A to be finished. That implies that Task A could start 10 days after the scheduled start date without affecting Task B. The float for Task A is then 10.