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How to Manage Multiple Projects Effectively?

How to Manage Multiple Projects Effectively?

As a project manager, you’re probably manipulating several different projects daily. This normally includes handling multiple task lists and schedules, as well as interacting with different stakeholders. Keeping track of everything can get complicated when you’re in charge of multiple projects. Overseeing resources is particularly challenging when you’re taking caring of more and more projects at the same time. So this article will guide you how to manage multiple projects.

Manage Multiple Projects

Without the precise tactics in practice, you risk burning out and failing to meet your deadlines. In this article, we’re going to discuss how you can manage multiple projects efficiently while keeping stakeholders, your team, and yourself happy.

Set Goals

Set Goals - Manage Multiple Projects

Setting goals is important for managing multiple projects successfully. You’ll need to ask stakeholders about their aims for a project before you start working on it. Get everyone on the same page so that stakeholders have practical goals.

It’s up to you to plan and communicate what your team can get done and when they can deliver. Set goals for your team, too. Your team should be informed of the level of accomplishment you need from them to get everything done on time and spec.

Plan Everything

Planning

You might have heard that failing to plan means planning to fail. If you want to avoid missing project deadlines when handling multiple schemes, you’ll need to make certain to stay prepared.

The best technique to do this is to produce a project plan that will assist you predict risks and possible bottlenecks. A reliable plan makes it much more probable that your project is completed efficiently.

Prioritize

Prioritize tasks

Once you’ve planned out your responsibilities, take advantage of your organizational efforts by analyzing your workload at the start of every workday.

Simply go through your to-do list, analyze critical tasks, and try to be practical about how many things you and your team can achieve within a given day. Set priorities and make sure that you’re concentrating on those tasks that need your immediate consideration.

Delegate Tasks

Delegate Tasks - Manage Multiple Projects

You have to accept that you can’t do everything yourself, especially when you’re working on multiple projects at the same time. Don’t be hesitant to delegate critical tasks to your team members. Comprehending when to step back and let others do their duty is a part of being a successful project manager.

Delegating is important if you want to finish projects on time and employ your team in the most efficient way feasible. It will save you time, empower your team, and support you get more done.

Don’t Micromanage

Micromanagement

Project managers who aren’t pleased delegating usually do so reluctantly. Then, they try to micromanage team members to do things precisely their way.

Don’t do that. It destroys the meaning of delegating. Also, micromanagement puts stress on your team, decreases productivity, and undermines their trust in you.

Track Performance

Timelo - Time Tracking Software

Make certain to track your progress across all of your tasks at the same time. It’s easy to concentrate on each project individually rather than looking at the big picture.

For that purpose we recommend Timelo, a time-tracking software to keep the record of worked hours for billing, payroll, and other processes. This great tool is giving 15-day free trial with no credit card required.

How to Become a Successful Manager?

How to Become a Successful Manager? Business Guides

Managing people is truly a proudest experience for every worker in his career however; it can be the most difficult and bitter one if not done right. Becoming a manager for the first time is truly a tough responsibility as you are not only accountable for yourself but also of your subordinates. So in this article, we will discuss how to become a successful manager that will ensure the success of your project.

Become a Successful Manager

It is natural for the new managers to make mistakes but the best ones are those who learn from it. As these are the critical parts of learning, so here are some easy tips to be a successful manager.

Become a Successful Manager

Don’t micromanage

As we previously discussed the effects of micromanagement on productivity, it is one of the common mistakes most of the managers make in their first few months. They try to check if the task accomplished by their team came out precisely the way they wanted. However, this should not be always the case.

Micromanagement

Some tasks can take a lot of time that managers usually believe that they should just complete them themselves. A task that would take them an hour to get done can take at least three hours for the other team members. So be patient and give your employees some time.

Appreciate teamwork

Though it is in the man’s nature to see the mistake in other people’s work and find no time to confer appreciation. But this is a significant aspect of a manager’s role and should be one of the first things in your new manager checklist.

Improve the spirit of teamwork

Having casual discussions with the employees under your administration is necessary in this regard to improve the spirit of teamwork. Talk with your team members to see if they are encountering any problems or if they are upset with particular tasks. As a manager, your role is to recognize how you can support them to enhance and empower their development.

Ditch emails and Use tracking software

Misusing email for all work-related conversation is a typical mistake for rising managers. When it comes to communicating at work, avoiding emails conjointly is one of the best ideas you can do.

Timelo - Time Tracking Software

Ditch excel sheets and use a time tracking software like Timelo that will give you a comprehensive summary of tasks and keep you updated on their progress. It will also enable your subordinates to track their performance according to the time that will ultimately help them to improve productivity.

Make your team independent

Making your team independent is one of the most useful approaches for any manager or entrepreneur. Don’t try to control your employees, unleash them. Just show them the right path and make them understand the ultimate goal. Leave the rest onto them.

Become a Successful Manager

Help them only when you see they really need it, let them tackle the problems. This will also improve their interest in work and self-confidence.

Stay positive

It’s more likely for a first-time manager to get discouraged. Yes, mistakes are unavoidable, and they are ever so obvious when you work with people on a day-to-day basis. But there is one thing we should all remember: we can do better. Try hard to always bring confidence in your life.

Successful Entrepreneur

The start of being a manager is usually the toughest, but it’s also one of the most consequential learning chances in any profession. Being a gentle and professional manager needs commitment and continuous improvements along the way.

What are the Effects of Micromanagement on Productivity?

What are the Effects of Micromanagement on Productivity?

Micromanagement is the act of managing every perspective of how another employee does particular jobs or his duties. This method of management does more harm than good for any business. It implies that a supervisor either doesn’t trust a worker or doesn’t have confidence in his experience to do a task. Here are some of the effects of micromanagement on productivity.

Effects of Micromanagement on Productivity

Micromanagement typically has an adverse effect. Like bullies, micromanagers exercise unsuitable power over others through repeated criticism and authority by their unnecessary consideration to small details. This is one of the productivity killers.

Effects of Micromanagement on Productivity

Lower Productivity

Micromanagement hinders employee productivity. Managers are supposed to observe employees’ performance and give direction or correction whenever needed. Though, the time it needs to explain to workers every assignment ultimately will consume the time dedicated to the original production.

Employee productivity

Whether micromanagement transpires in a production-oriented or service-based work conditions, it can dissolve into time properly spent meeting business requirements and assisting customers’ demands. Employees whose performance evaluation grades are based on production levels may be estimated lower than anticipated due to no mistake of their own.

Increase Employee Turnover

Constant micromanagement usually drives people to resign their jobs. It kills the manager/ employee relation. The steadfast monitoring of everything they perform, repetitively going over every detail of their task and revising their work the way the micromanager would do it consumes skilled employees and forces them looking for a new job somewhere else. 

Employee turnover - Effects of Micromanagement on Productivity

Lack of Engagement

When micromanaged, employees start to feel a lack of authority to perform to their best. When this occurs, they’ll gradually lose their confidence and motivation, and desire to go the extra mile for a task and taking satisfaction in what they do. They’ll restrict themselves to what is demanded by their manager. This will certainly reduce their productivity.