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Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.

What is Multitasking and how does it affect Your Brain?

What is Multitasking and How Does it Affect Your Brain?

We generally think of multitasking as our attempt to do multiple things at once. It’s just like the busy receptionist of any organization who is getting calls, dealing with clients, and taking files. Or just like a project manager spending all day in the office while writing reports, managing employees and getting updates from coworkers. But have you ever wonder what multitasking does to your brain? Learn now.

According to Dr. Meyer, trying to split your attention between tasks that require effort and concentration means one or both of them will suffer:

“Once you start to make things more complicated, things get messier, and as a result, there’s going to be interference with one or more of the tasks. Either you’re going to have to slow down on one of the tasks, or you’re going to start making mistakes.”

What Multitasking does to your brain?

What Multitasking does to your brain?

Many other studies have found that excessive multitasking has severe consequences on our mental and physical well-being.

  • Impacts your short-term memory:A 2011 research study from the University of California San Francisco found multitasking adversely affects your working memory—your brain’s “Scratchpad” used to control and concentrate on important knowledge.
  • Leads to prolonged anxiety: Neuroscientists state that multitasking literally consumes your mind’s power reserves, making you lose focus and become more worried.
  • Hinders creative thinking: Added stress and a shortage of brain “energy” caused by multitasking can also cause you to waste your capability to think outside the box. To be inventive, our minds need space to understand or “hatch” new ideas.
  • Prevents you from getting into a state of flow:Flow is the state of mind where we’re so concentrated on a task that our productivity skyrockets. (In one instance, officials said they were 500% more productive while inflow). Though, flow needs sustained energy and locus. Something multitasking gets in the way of.
  • Causes more mistakes and less productivity:Various investigations have found that multitasking causes people to take longer to do easy tasks, lower your IQ by an average of 10 points, and can even have the same adverse impression as losing a night’s sleep.
How to Organize Your Day at Work?

How to Organize Your Day at Work?

There are times and situations when we thought that we could’ve done more work or possibly faced some situations when some critical tasks were left unfinished by the end of the day. How about the feeling of misused time? It happens because of a lack of strategy for organizing our day. If any of those situations feel familiar, it’s important to do some organizing. In this article, we will tell you some simple tips on how to organize your day at work.

Organize Your Day at Work

Be on Time

Be on Time - Organize Your Day at Work

Reaching at your workplace on time isn’t just an everyday habit. It assists you to stay focused and confident and gives more time to get ready for the day’s work. Not to mention leaving a big impression about you on your coordinates and managers.

Make To-Do List

To-Do list

It is productive to make a better list of tasks that needed to be done before you start working properly. Start with the most crucial ones — those need to be done first. This will allow you to concentrate on them more and give sufficient time to complete them precisely. The simple and short ones should be left for later, as you won’t need much focus to finish them. Note that your list can be digital — it’s more comfortable and more natural to operate.

Check your mail

Checking emails

Checking your email before doing important work should be a rule, as it can distract you later. While checking your inbox center on the most relevant messages and respond only to the most critical ones. It’s straightforward to misplace yourself in checking your email continually, so keep it to a bare minimum — no more than 3-4 check per day. The same is the case with checking voice mails.

Reward Yourself

Reward yourself

Motivation and recognition are very essential for productive work. So it’s great to present yourself small rewards after finishing a tough task. Even something as minute as a tea break can work phenomenally after an obnoxious meeting with a client.

Take Breaks

Take short breaks - Organize Your Day at Work

Even on the most hectic day, you need a pause. Continuous work produces a lot of stress and isn’t as powerful as you might imagine. Your mind and body require some downtime every now and then. It’s best to spend your break outside your workplace, as it assists you to relax and tackle the difficulty later with new enthusiasm. Frequent breaks are great for maintaining your productivity high every day.

Avoid Multitasking

Avoid Multitasking

It takes a long time to regain your concentration on the task at hand if you take your focus away from it, it will take you much more time to regain it. So if you need to be productive, set your mind on one task at a time. As a non-focused mind is not useful for productivity and achieving a desirable goal. 

Be Realistic

Set realistic goals

Confidence is helpful but you should keep it in line at the workplace. Your goals must be realistic and you have to recognize that it can be tricky to accomplish everything you’ve planned for a particular day. The same task will be presumably left for the next day. Just try to organize the remaining tasks for the next day. This will assist you to be free of depression and anxiety.