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What is the Pomodoro Technique and How It Works?

What is the Pomodoro Technique and How It Works?

It is commonly said that time and tide wait for none. It is uncertain to say either time is our friend or foe, but for most people, it is a mix of both. We begin our workday with big hopes of getting more done, and usually, we have a full eight-hour workday ahead of us. Then the unexpected happens. In just a blink of an eye, the day is over and we find we haven’t been almost as productive as we should have been. In this article, we will tell you what the Pomodoro technique is and how it can help you in time management.

What is the Pomodoro Technique?

What is the Pomodoro Technique?

No doubt, time management is one of the most difficult things to control and it is one thing that gets many people in mismanaging. The outcome is that our deadlines are hanging on our heads like a sword, and we have a big workload that needs our immediate attention to complete.

There are many time management techniques out there, but sometimes, they don’t work for many people. They include lists of tasks in unrealistic timeframes, and when we find ourselves hurrying at the last minute, the work pressure kicks in, and we get failed to achieve the target.

However, it is possible to use one time management technique that works better than the rest. And that’s called the Pomodoro Technique.

How the Pomodoro Technique Works?

How the Pomodoro Technique Works?

Implementing the Pomodoro Technique is a time management practice in which you divide your workday into 25-minute intervals. In those 25 minutes, you try to get as much done as you likely can. To promote this explosion of productivity, you will need to set a timer for 25 minutes.

Once your 25 minutes is up, and the timer has declared its completion, you stop working and take a 5-minute break. These 25-minute periods are c Pomodoros, therefore the name of this technique. Once you have performed four Pomodoro Intervals, take a longer break for 15 to 20 minutes.

Benefits of Pomodoro Technique

Benefits of Pomodoro Technique

The Pomodoro technique improves focus immensely when practiced accurately. In turn, this leads to an improvement in work completion and boost the productivity and quality of work.

Here is what the Pomodoro technique helps you to achieve:

  1. Control distractions and manage your time
  2. Develop accountability
  3. Improve weekly and quarterly planning
  4. Decrease back pain and mental fatigue
  5. Support motivation
Best Collaboration Skills to Bring Your Teams Together

Best Collaboration Skills to Bring Your Teams Together

Collaboration skills are not a new thing for humans. We have been collaborating to achieve goals since our history started. The magnificent architectural wonders of the world, progress in medicine and technology, amazing visual effects that we see on the movie screen, these are all the outcomes of collaboration. The few above-mentioned examples prove the importance of collaboration. So in this article, we will discuss some best collaboration skills that will help to bring your teams together.

Best Collaboration Skills

In the business field, most workplaces need a specific level of collaboration among team members. Even in organizations where employees work essentially on their own, there’s possibly some kind of collaboration to connect the business with other businesses and clients. So we bring the best collaboration skills you should practice.

Active Listening

Active Listening

Without powerful active listening skills from all teams, the possibilities of desirable collaboration are rare. Open and intellectual communication needs self-awareness because workers need to know their choices and still try to hear the interests of others. Good active listeners are great communicators, both verbally and with written communication. Understanding how to deliver ideas is necessary for team collaboration, but so is listening to the ideas and feedback of others.

Organization

Organization

There is no single unorganized team on earth that collaborates well and achieves the goals on schedule. Team organization is essential for achieving the desired goals at the desired time. It’s up to whoever is managing the company to ensure that each team leader has assigned the people on their team assignments and responsibilities they’re most adapted for. 

Engagement

Employee Engagement - Best Collaboration Skills

Strong collaboration is the outcome of team members who are engaged with each other and the task they’re performing. Building effective engagement and therefore, more satisfying collaboration skills that unite teams should incorporate frequent feedback and discussion. This enables employees to voice their views, share ideas, improve productivity and even search for possibly taking on new job responsibilities.

Transparency

Transparency - Best Collaboration Skills

When we talk about developing collaboration among teams in the workplace, transparency plays an important role to do that. Without it, employees feel that they’re working “for” their manager rather than working “with” their managers and that’s not always a desired thing. Let the members on your team understand where the company is concerning any projects, why particular aspects are critical, and any challenges that may come up along the way.

Adaptability

Adaptability

It is a universal fact that people are not always going to coincide with the workplace preferences of other team members, their managers, or other areas in an organization. That said, being open-minded and getting to adapt and compromise will improve the chances of victorious team collaboration by a great number.

What is Cost Estimate and Its Importance for Your Business

What is Cost Estimate and Its Importance for Your Business

Producing an accurate cost estimate is one of the most important factors in project management for the success of your project as they also define your project budget, your work plan, and how you manage your resources. In this article, we will tell you what is cost estimate and explain why accurate estimates are so crucial for improving business outcomes.

What is Cost Estimate?

A cost estimate is the service provider’s approximation of what the project is expected to cost. The idea of cost estimation is to predict the amount, cost, and value of the resources needed to complete a task within the outline range. Cost estimates are used to bid on new contracts from proposed clients and to notify your job and resources planning process.

Difference between an estimate and a quote

Difference between an estimate and a quote

Usually, the terms ‘estimate’ and ‘quote’ are used reciprocally within an industry, as they both serve a related role and need a comparable project costing method to complete; though, they have one fundamental difference which is necessary to describe:

A quote (or a price quote/quotation) describes the precise cost that the client will pay for the project being proposed. Upon approval, the service provider is contractually committed to accomplishing the project at the defined price based on the terms that are described in the quote.

An estimate, on the other hand, is not contractually compulsory. Clients know that the prices described are subjected to change as the project proceeds to show a higher level of detail about needed resources, extent, or timelines.

What is Cost Estimate?

A recent study observed that original costs were, on average, 28% higher than estimated costs. Due to lack of clarity into job performance data on prior projects, excitement to win a client bid, or internal pressures to get a project accepted, it’s usual for businesses to miscalculate the amount of time and resources that will be needed to accomplish a project.

How to make cost estimate for your project?

An estimate is much more than a mere list of project costs. Cost estimates analyze every element of a project that is needed to bring the plan to life by describing the presumptions that carry each cost, additions and omissions, and associated risks.

Project Cost Breakdown

Your estimate should incorporate a breakdown of all costs included in the project. There are two main categories to classify costs:

  • Direct costs: Costs directly linked with the job (such as labor, supplies, tools)
  • Indirect costs: Costs acquired by the firm as a part of doing business (such as services, office space, insurance)

Your estimate should also cover all related details about the project that gives context for the costs listed and the project deliverables. Consider including job description, work breakdown schedule, cost disclaimer, expiry dates, applicable taxes, and terms and conditions, etc.

Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.

Reasons Why You are Not Achieving Success

Reasons Why You are Not Achieving Success

We all face a time when we start to feel we are not achieving the desired success. The most common reason for that is we do not know what is success or we have not defined what success means to us. If you want to be successful and reach where you want to, you should define what your success is. In this article, we will tell you about the reasons why you are not achieving success.

Why You are Not Achieving Success?

Success is not a one-step process. It comes after a long process and competitive efforts. One of the best steps to achieve success is to set goals. Setting goals provides you both long-term vision and short term vision. Some studies have found that the most common reasons you are not achieving success is not having clear goals. And almost all of these conflicts occur because you are not seeing goal setting as a solution.

Your Goals Are Too Indefinite

Indefinite Goals - Why You are Not Achieving Success

Many times, people set goals that are too indefinite. You might consider “I’d like to get in shape.” And yes, it would be great — but unless you plan your goals more precisely, you’re apparently not going to achieve them. Definite goals are necessary because when you define precisely what you need to do, it’s more comfortable to envision yourself doing it and ultimately go through the actions.

Setting Unattainable Goals

Unattainable Goals

Setting goals is always an important task for any project or business. You might have great plans — such as becoming a billionaire or building your dream house. But first, you must contemplate if these are attainable goals. If you set the bar too high, you’re not going to achieve your goals, and you’ll feel discouraged and disappointed in yourself and burned out. An easy approach to stop this is by setting goals that are attainable.

Setting Irrelevant Goals

Why You are Not Achieving Success

Accomplishing any goal may be exciting, but if it doesn’t move you further down the road on your overall strategy for your life, it wasn’t really worth it. That’s why you should always make sure your goals aren’t a waste of your time. You set the goals that are going to help you in the overall success you want and in the long run. Each goal should have a reason behind it to help make it appropriate.

Not Setting Timeframe

Time Tracking

Adding a deadline to every goal you set is crucial and helpful to track your performance and productivity. When you add a deadline to your goals, you’ll be much more concentrated on your work and try to give your full to ensure you achieve them before the time is up. To ensure you attain the goals you give yourself realistic time frames. These help you keep your goals regulated and within reach. You can also try some tools like Timelo to track your performance and productivity.

How to Improve Time Management within a Team?

How to Improve Time Management within a Team?

Any average manager managing a team understands the effort of improving productivity in the workplace. Sometimes, it’s difficult to drive workers to do their most salutary, get to know their time management abilities, and get insights on how to improve time management within the team. In this article, we will discuss some easy steps to boost time management skills within a team.

Improve Time Management

In this modern era, there are many useful things busy entrepreneurs and team supervisors can do to not just improve their productivity and business but make their teams grow together with that.

Track Team’s Time

Track Team’s Time - Improve Time Management

Try to make sure to track your team’s time expenses – and choose the best tool for that purpose. Sometimes, tracking time takes too much time, which ruins the very concept of that. So you’d require an effective tool if you need to manage a team of workers more productively. It can improve your business in various ways: from handling work assignments and tracking time to running reports and examining them, so you can find weak points and correct them.

Review Management Practices

Review Management Practices

If you want to become a successful manager and lead a productive team, you’ll need to take a step back and examine whether your practices are actually efficient. That demands examining your management procedures, communicating with co-workers and employees and getting feedback, and taking notes.

Decrease Management Busywork

Decrease Management Busywork

With intelligent time management techniques, your team can get more done in less time. The same goes for busy managers who are responsible for the entire team. You can see techniques to manage less when actually achieving the development you want. What’s wrong with managing too much? It’s that you don’t delegate enough or mentor employees on your team.

Implement Remote Work Practices

Remote Working - Improve Time Management

Many studies propose that remote working is the future and the reasons for that are numerous. Remote workers are those who have attained the balance between work and personal life and are much satisfied with how they are living. Try to get more remote workers on your team. This enables you to hire some ambitious and hard-working people from around the world rather than being restricted to one location.

Some Easy Approaches for Problem Solving Proficiency

Some Easy Approaches for Problem Solving Proficiency

Whether you run a business, lead a company, or work in an enterprise where diversity is the norm, it may feel like something is always going wrong. Luckily, there are many easy approaches for problem solving process that will relieve a great deal of the pressure that dealing with business problems can create. Apply these approaches step by step to get the results.

Easy Approaches for Problem Solving

Knowing the accurate way to solve problems not only takes the guesswork out of how to deal with difficult, surprising, or complicated circumstances, it can lead to more efficient long-term solutions.

Figure out what’s causing the problem

Problem Solving Techniques

You may need to find information and estimate input from various records, departments, and employees to separate the factors that are adding to your problem. Timelo is a great tool that will give you complete transparency of the projects’ development and employees’ productivity.

Come up with a few viable solutions

Business Guides

Since going on precisely the right solution – right away – can be difficult, confusing with your team, and mapping out different scenarios is the best method to move forward. If your first approach doesn’t pan out, you’ll have others on tap you can turn to.

Choose the best option

Easy Approaches for Problem Solving

Decision-making abilities, and tools that allow you layout process connections, preferences, and standards, are precious for selecting the most encouraging solution. Whether it’s you or someone higher up making that decision, it should include estimating costs, time consignments, and any implementation difficulties.

Put your chosen solution to work

problem solving process

Before executing your fix of choice, you should make key employees conscious of changes that might influence their regular workflow, and set up benchmarks that will make it simple to understand if your solution is working.

Evaluate your outcome

Easy Approaches for Problem Solving

Now comes the time of revelation: did the solution you performed solve your problem? Do your benchmarks bestow you obtained the result you desired? If so, congratulations! If not, you’ll need to squeeze your solution to satisfy your problem solving intent.

What Time Management Strategies Always Work?

What Time Management Strategies Always Work?

Time management is the borderline separating success from failure. It describes why big businesses invest in training their employees not only to promote professional skills but practice the right time management strategies to maximize the personal productivity of employees. In this article, you will learn about the best time management strategies that always work.

Time Management Strategies

Without discussing the topic of strategies, we tend to adhere to the regular ‘time management techniques‘ guiding us helpful but hardly realistic rules: their uncontrolled implementation drives nowhere. So here are the easy time management strategies for you.

Time Tracking

Time Management Strategies

To avoid confusion and disorder, anyone with time management in mind needs metrics. Time tracking for the precision of metrics on-time spending provides insights about how adequate your time allocation is, how productive you are during the day, and how financially repaying your work time is.

Aside from saving you regretting over the time loss, time tracking draws focus on productive activities, stops multitasking, and delivers a summary of your working day in a precise timeline.

Setting Goals

Set Goals - Business Guides

Time management is impracticable without planning. Mastering to plan and prioritize builds space for critical things, which reduces stress and increases motivation by producing a sense of achievement. The planning strategy involves setting goals, determining priorities, and making the task dependencies.

Habit Building

Habit Building - Time Management Strategies

By introducing basic habits (being punctual, exercising, avoiding sleep deprivation, eating healthy, identifying stress triggers, etc.) into everyday routine, you upgrade your time management skills to a new level. Habits when developed and cultivated tendencies to become intuitive. Therefore, building the ‘right habits menu’ enables you with skills to achieve success in the long-term perspective.

Try Helping Tools

Timelo - Time Tracking Software

We investigated supporting software that assured to enhance time management skills to get tools for this article. Our goal was to find the software that best track work hours to bill for them, promote goal setting, and support in developing healthy habits.

We checked that our recommendations would apply to work-related tasks and, thus, could support the idea of work-life balance. After keeping every perspective in mind, we recommend Timelo, a time tracking software that is a complete package for businesses and freelancers.

How to Manage Multiple Projects Effectively?

How to Manage Multiple Projects Effectively?

As a project manager, you’re probably manipulating several different projects daily. This normally includes handling multiple task lists and schedules, as well as interacting with different stakeholders. Keeping track of everything can get complicated when you’re in charge of multiple projects. Overseeing resources is particularly challenging when you’re taking caring of more and more projects at the same time. So this article will guide you how to manage multiple projects.

Manage Multiple Projects

Without the precise tactics in practice, you risk burning out and failing to meet your deadlines. In this article, we’re going to discuss how you can manage multiple projects efficiently while keeping stakeholders, your team, and yourself happy.

Set Goals

Set Goals - Manage Multiple Projects

Setting goals is important for managing multiple projects successfully. You’ll need to ask stakeholders about their aims for a project before you start working on it. Get everyone on the same page so that stakeholders have practical goals.

It’s up to you to plan and communicate what your team can get done and when they can deliver. Set goals for your team, too. Your team should be informed of the level of accomplishment you need from them to get everything done on time and spec.

Plan Everything

Planning

You might have heard that failing to plan means planning to fail. If you want to avoid missing project deadlines when handling multiple schemes, you’ll need to make certain to stay prepared.

The best technique to do this is to produce a project plan that will assist you predict risks and possible bottlenecks. A reliable plan makes it much more probable that your project is completed efficiently.

Prioritize

Prioritize tasks

Once you’ve planned out your responsibilities, take advantage of your organizational efforts by analyzing your workload at the start of every workday.

Simply go through your to-do list, analyze critical tasks, and try to be practical about how many things you and your team can achieve within a given day. Set priorities and make sure that you’re concentrating on those tasks that need your immediate consideration.

Delegate Tasks

Delegate Tasks - Manage Multiple Projects

You have to accept that you can’t do everything yourself, especially when you’re working on multiple projects at the same time. Don’t be hesitant to delegate critical tasks to your team members. Comprehending when to step back and let others do their duty is a part of being a successful project manager.

Delegating is important if you want to finish projects on time and employ your team in the most efficient way feasible. It will save you time, empower your team, and support you get more done.

Don’t Micromanage

Micromanagement

Project managers who aren’t pleased delegating usually do so reluctantly. Then, they try to micromanage team members to do things precisely their way.

Don’t do that. It destroys the meaning of delegating. Also, micromanagement puts stress on your team, decreases productivity, and undermines their trust in you.

Track Performance

Timelo - Time Tracking Software

Make certain to track your progress across all of your tasks at the same time. It’s easy to concentrate on each project individually rather than looking at the big picture.

For that purpose we recommend Timelo, a time-tracking software to keep the record of worked hours for billing, payroll, and other processes. This great tool is giving 15-day free trial with no credit card required.

Why Team Building is Important for Your Business?

Why Team Building is Important for Your Business?

You would be familiar with how difficult it is to deal with the responsibilities when the team isn’t sufficiently collaborated if you work for any firm. Projects, like solving problems, collaboration, and reaching the company’s goals, need the team to work together and each team member should thoroughly prepare to cooperate. But when people aren’t on the same intuition, it is very difficult to deliver the highest quality of outcomes. In this article, you will learn why team building is important to get the desired goals.

Why Team Building is Important?

Team building is a cumulative term for different types of exercises used to improve social associations and determine roles within teams, often including collaborative responsibilities.

Why Team Building is Important?

Team building implies the presence of correlations between the employees. Most of the businesses are based on a particular hierarchy; consist of the teams managed by the team leader accountable for the allocation of the duties. The way they’re leading the team of different characters is the key to success – the more energy they put them to work together efficiently, the greater the results team scores. 

What is Team Building?

Unluckily, it’s usually different from reality, particularly when the business owners are profits-oriented and don’t care about the process the objectives are achieving. The lack of precise project management results in inadequate communication and surpassing deadlines. So the question is how to avoid all these problems?

Benefits of Team Building

Team building or teamwork is an accurate solution to this. The process involves every single action that influences the group of people to become a one, progress-oriented structure. Each of its measures should be concentrated on employees’ progress, unleashing their creativity, highlighting their strong points.

Teamwork

Team building means spending time as a team together and in fact, it doesn’t need too many funds to invest. One of the most affordable options is just ensuring your employees a lunchtime when the teammates can just enjoy the meal together. Such breaks can also use to build the relationships between the departments – sales team, marketing team, dev team, and leaders can just spend some time in person because in the online collaboration age we’re lack of face-to-face communication.

Why Team Building is Important?

As you can see, team building needs social intercommunication. Managing a team of individuals can be difficult and sometimes causes a true headache, but directing team-building gatherings can help manage the process quickly and efficiently.