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Simple Tricks to Keep Your Remote Team Motivated

Simple Tricks to Keep Your Remote Team Motivated

2020 has certainly been a devastating year for everyone, particularly for the whole business sector. The COVID-19 pandemic has forced almost every business to work remotely to ensure the safety of employees. A remote work setup has its own advantages. It has no daily commutes, no dress codes, and you also have the privilege to work at a flexible time. In this article, we will cover some tricks to keep your remote team motivated and productive.

Keep Your Remote Team Motivated

Working remotely has become a necessity for businesses that opt to maintain their operations despite opposing external factors. Practice these tricks to keep your remote team motivated.

 

Trust Your Team

Trust Your Team

Build trust by getting a reliable rapport with your remote workforce. Remember that micromanaging is the ultimate motivation killer as it demonstrates a lack of trust in your workers. Unnecessary control usually leads to poor work performance or incomplete tasks, as employees require sufficient autonomy and creativity to do their tasks efficiently. 

Recognize Accomplishments

Keep Your Remote Team Motivated

Recognize and honor your remote employees’ achievements as this will encourage and motivate them to exceed more in their given duties. Recognizing your staff’s participation empowers them to feel more engaged and acknowledged. Employees who feel valued will wish to serve in your firm for a longer period.

Practice the Right Tools

Productivity tips

Working from home isn’t achievable without technology. Failing to provide your remote workforce with the right technological tools to do their tasks accurately will result in an obstructed workflow, unproductive tasks, and unfulfilled deadlines.  

Communicate and Stay Connected

Communicate and Stay Connected

Communication is the key in every walk of life. It is important not just in building a sound relationship with each of your team members – but also in assuring the success of every project. Apart from recognition, it is also necessary to provide frequent feedback. This tells your employees that you care about their work performance and what they present to the company.

Apart from the points above, always try to emphasize having a pleasant work culture enjoyable, despite new remote working conditions. Developing a positive remote work environment will considerably influence your team’s productivity. 

Simple Tricks to Improve Time Management and Productivity

Simple Tricks to Improve Time Management and Productivity

The ability to improve time management and create space for deep and productive work can make all the difference when you have deadlines to meet and customers to keep happy. Time management and productivity are the most important concerns for any business. In this article, we will tell you a simple solution to improve time management and productivity.

Improve Time Management and Productivity

Time management is a skill, which means it can be developed, learned, practiced, and improved. As with any skill, it takes effort to improve, primarily because getting better at time management often demands learning new behaviors.

Make a Schedule and Stick to It

Make a Schedule and Stick to It

Most people use a work calendar to schedule meetings and events. Though, you can also use it to block out time to work on tasks. To get the most from this habit, schedule your tasks around the times that you tend to be most productive. Be sure to start each day by looking at your schedule, not by jumping on the first task somebody asks you about.

Set Practical Expectations and Deadline

Set Practical Expectations and Deadline

When you schedule tasks, it becomes much easier for you to let others know when they can expect the work to be completed. Setting deadlines for every task is a great way to ensure that items don’t consistently fall to the bottom of your list.

Split Down Large Tasks

Split Down Large Tasks

If a to-do list is made up of large, multi-step tasks or entire projects, it can feel overwhelming to even the most experienced professional. Breaking up large tasks into smaller steps makes it more manageable and allows you to feel like you are steadily moving forward as you check items off your list.

Link Time Management and Productivity

Improve Time Management and Productivity

Everybody has different systems for time management, and there is nothing wrong with that as long as they are effective. When considering your own time management behaviors, ask yourself whether they increase productivity. If not, use the above-mentioned tips.

Why Do You Need to Start Business Process Improvement in 2021?

Why Do You Need to Start Business Process Improvement in 2021?

Business process improvement means diagnosing, analyzing, and developing current processes in the business to improve performance, advance project management methods, and present continuous business growth. It is the type of process that can relate to any change in the current process in a business. It depends on the company, its structure, and field of operation.

Business Process Improvement

Business Process Improvement is especially critical for businesses that cope with poor project management and have difficulties with establishing the appropriate business processes. But it also serves to improve existing procedures and add value to projects.

If you’re thinking about why business process improvement is important, here are some of the benefits of BPI.

Work Automation

Work Automation

According to the latest research, as many as 45 percent of the activities people are paid to perform can be automated by adapting technologies. The technology used with people’s skills and the appropriate methodologies can automate and optimize work.

It can enhance the quality of work by reducing tiresome activities and administration, streamlining workflow, and producing more clarity to teamwork.

Waste Elimination

Business Process Improvement

BPI assists in better planning, organization, and thoroughly prepare for a project in the long-term. By setting clear methods and procedures, you know your goals, the means to achieve them, what to avoid, and what to look for.

One of the most important advantages of waste elimination is the ability to precisely evaluate the profitability of projects or specific processes that waste too much time and money, and don’t bring any value to the business.

Cost Optimization

Cost Optimization

One of the main premises of business process improvement is cost optimization.

BPI includes a thorough review of statistics, figures, budget, and projects to recognize weak spots. With this technique, you can save money on additional expenses with work automation, by improving your workplace with innovative solutions, and apply time management strategies.

Productive Workflow

Productive Workflow

Business process improvement also enables you to eliminate redundant procedures and optimize performance time for specific activities.

If you conduct a precise examination of your workflow, you can redesign it to be more productive, less time-consuming, and modernized.

How Companies Unintentionally Limit Employee Productivity?

How Companies Unintentionally Limit Employee Productivity?

While the past few years have changed some of the ways we used to define our productivity, from a business perspective productivity is still generally something that needs to be regulated and improved. But racing to review employee activity, preferences and improvement usually neglect a simple fact: employee productivity starts at a systems level.

Employee Productivity

To empower employee productivity, businesses need to constantly revisit and improve their existing processes, culture, and policy. 

Increase employee autonomy and authority

Increase employee autonomy and authority

One of the most powerful ways productivity can be increased at a systems level is by giving employees more freedom and authority, rather than misjudging towards more top-down control. Increasing employee autonomy and power can also massively decrease workflows. If an employee is responsible for a task or any assignment, they should also have the authority to make decisions relating to that task without waiting for approval or sign-off. 

Improve communication processes

Improve communication processes

Another great way productivity can be increased at a systems level is by establishing clear communication protocols. Without adequate, two-way communication, you can’t expect expectations or responsibilities to be clear to your team. One big difficulty many businesses face today is that there are so many communication channels and platforms in use, people aren’t sure which technology to use and when.

Increase work visibility

Employee Productivity

The third change you can make to improve productivity at a system level is to increase work visibility. With so many employees working remotely, it’s more important than ever to keep workers visible. When teams work in isolation – potentially spread across different countries and time zones – it’s easy to lose sight of team capacity and availability. 

Conclusion

Eventually, businesses don’t need to spend huge amounts of money to improve productivity at a systems level. In general, it’s the things that cost the least that make the biggest difference – like establishing clear communication protocols, increasing employee autonomy, and giving people the time and space to thrive in their work.

Some Easy Ways to Save Time in Your Business and Get More Done

Some Easy Ways to Save Time in Your Business and Get More Done

Do you want to save time and get more done? You’re not alone in this race. Being prepared makes everything easier; it improves focus and productivity. Here are some useful strategies that can help you keep your business clean, organized, and simplified for fast growth. Try these easy ways to save time and get more done.

Easy Ways to Save Time

Time is money. Being a business owner, you know the importance of time. But the question is how to manage it well? Here are some easy ways to save time and get more done. 

Organize Your Workspace

Organize Your Workspace

The first important thing to get started with, make sure your workspace and office are tidy and organized. This will enhance your performance and ultimately, your productivity. The structure of the whole business depends on how organized your workspace is.

Keep everything in a specific place. Then, remove the jumble on your computer desktop. A neat and streamlined computer screen can motivate and make you more productive. Take a few minutes every day to remove unnecessary files and store new ones into appropriate folders.

Create a To-Do List and Use It

Create a To-Do List - Easy Ways to Save Time

Creating to-do lists is very prevalent in the business world. Though, only a few people actually follow up their lists. So what’s the point of creating to-do lists if you don’t use them as references for your task preferences?

List everything you want to get done. Then list group-related projects which you can do together. Number the activities according to their preference level and order them. Base preference on correspondence, time-sensitivity, and productivity. And do mark things off once they’re finished.

Monitor Customer Support

Customer Support

Regular clients are the backbone of any business. And keeping them happy with your products or services is the best use of your time and resources.

With a program such as Groove, you can reach your customers adequately. This program can help you manage your customer tickets efficiently. You’ll be able to spend less time managing customers and more time focusing on other important areas of your business, such as product development.

Plan Your Social Media Marketing Campaigns in Advance

Social Media Marketing Campaigns

Are you running your social media campaigns on a budget? Then, you need to decrease the time you spend online.

Avoid publishing posts every few hours. This is time-consuming, and it wastes a lot of time. Rather, schedule posts in advance. You’ll save many hours, which you can use to enhance your performance and productivity.

Quick Tips to Estimate and Manage Time Better

Quick Tips to Estimate and Manage Time Better

Time and tide wait for none. Time is running every day, every minute, and every second. Even though it is the same for everyone (24 hours a day, 60 minutes an hour), every person experiences it differently, depending on the activity. But for a business, it is important to plan tasks and duties and therefore to know how long every step in a project takes. In this article, we will discuss how to estimate and manage time better.

Estimate and Manage Time Better

At work and for your individual life, it is necessary to plan your daily tasks and activities. Check out these tips to estimate and manage time better.

Plan Ahead

Plan Ahead - Estimate and Manage Time Better

One of the best techniques to estimate time is to sit back and plan your day in advance. This may seem very ordinary but it is very effective. It’s not a good idea to start working with no direction at all. You often fail when you try to deal with things with no certainty. Plan the night before: Before you go to bed, take 10-15 minutes to figure out essential tasks for tomorrow. Early morning planning: Get up earlier to get some clarity on how to go about your day. 

Prioritize Wisely

Prioritize Wisely

Inadequate prioritization or no prioritization usually results in time wastage. Doing anything and everything isn’t always the most sensible decision. To prioritize properly, use the following recommended prioritization technique. Divide tasks at hand into four categories as described in the above picture.

Delegate

Delegate - Estimate and Manage Time Better

Delegation is one of the most difficult tasks to do but if you know how to do it, it can bring marvelous achievements for your business. If you’re a project manager or someone helming a senior position, you should see what can be passed to your team members so you can focus on high-priority stuff.

Find out the time-consuming task

Find out the time-consuming task

If you’re not good at estimating time, try to find out where you’re doing it wrong. We often spend a lot of time on things that aren’t of much importance or don’t contribute much to the bigger goal. Be careful of habits or activities that are time-wasters. At the end of the day, take a look at all the work you have done and see how much time was spent on them. Make note of what was productive and what was not.

Time Tracking Software

Time Tracking Software

An adequate time tracking software assists track time and planning work. Setting individual goals and adhering to them is much more comfortable with such a tool. It helps you to plan work smartly with visual boards. A time management tool is a must-have for companies that like to make the most of their time.

Some Techniques to Make Sure Your Employees are Working Properly

Some Techniques to Make Sure Your Employees are Working Properly

Distractions are an inevitable part of any working environment. Employees sometimes waste time during working hours doing activities that are not productive. For that you might be considering; is there something you can do to track their work? One of the major concerns of business owners is to make sure that their employees are actually working when they are supposed to. In such situations, there are two choices. They can rely on employees’ loyalty and sincerity or they can use time tracking software. Keep reading to know how to make sure your employees are working properly.

Employees are Working Properly

The best solution for all the above-discussed concerns is just to use functional software to observe employees like Timelo which ensures you always get reliable data and detailed information about what employees are doing during their working hours.

Here is the list of some other things you can do to enhance working efficiency.

Set Clear Expectations

Set Clear Expectations

The one who is planning a task needs to be considered out beforehand. That implies every task should have a well-defined expected result and due date. This provides employees a clear understanding of what needs to be done and in which time frame. This encourages them to adjust accordingly. Team Monitoring Software can be helpful in this. All team members have a clear understanding of which assignments are pending which are completed and at what time.

Track the Performance Regularly

Make Sure Your Employees are Working Properly

Supervisors have to physically present with employees to review their work as they have to track the employee’s work regularly and regulate their productivity. But, the Employee Tracking App like Timelo keeps an eye on all the things and makes processes more manageable. Using this solution, you do not have to present physically. The tool can track the performance and even notify you where they are lacking.

Manage Timesheets – Employees are Working Properly

Manage Timesheets

Every team has weekly meetings where they review the task done and prepare for the ones that need to start. This is an efficient way to keep every employee responsible and can know about development on tasks, getting feedback on assignments, and results. But if employers need to assure that the staff is on the right track, they need to introduce daily reports. To overcome the difficulty you can simply implement employee reporting software that enables you to examine which task employees are working on and how much time they spent on each task.

How to Stop Procrastination at Work to Achieve Higher Goals?

How to Stop Procrastination at Work to Achieve Higher Goals?

According to the dictionary, procrastination means “to delay or postpone something”. When you procrastinate, you take an action, an action that destroys your ability to do a good job. So why not take an action to succeed? Here are some helpful basic tips to help stop procrastination at work.

Stop Procrastination at Work

Delaying is one of the biggest productivity killers in the workplace. Learn these simple tips to stop procrastinating at work.

Understand perfectionism

Perfectionism

Many people hesitate because they want everything to be perfect. The problem is that the perfect doesn’t exist. The best you can do is doing your best for something. The aim is just to start doing it and then make it better with time. It’s always better than doing nothing at all and waiting for perfection.

Improve your self-esteem

Improve your self-esteem

To develop self-esteem, one has to believe in himself and make sure that their inner voice is positive. Tell yourself you can do it. It’s really destructive when there are external forces that undermine your self-esteem and worth. Don’t let yourself be your own bully.

Disconnect

Social Media - Stop Procrastination at Work

When you have a job to do, turn off all unnecessary external distractions such as television, social media, and your mobile phone, except in case of emergency. Of course, you can turn off your phone and check your messages every 90 minutes. But often there is nothing you can do in an emergency.

Create a realistic timeline

Set realistic goals

Some people hesitate because their plans are unrealistic and out of date. Be realistic about what you can accomplish every day. Everyone’s busy these days, so be practical. Include everything in your schedule that you know you can achieve in the given time frame.

Use time tracking tools

Time Tracking software

Nowadays, many time tracking tools are providing useful features to efficiently track your time and monitor your performance. Furthermore, they also provide options such as project billing and invoicing, expense tracking, and project management. 

Top Productivity Tools for Remote Teams to Help Your Business

Top Productivity Tools for Remote Teams to Help Your Business

If you have recently searched for job ads, you may have noticed a big hike in the number of positions that allow remote working. It is no coincidence. In fact, remote work has been on the rise in recent years especially after the pandemic. There are also many benefits to this type of working method. A study shows that 99% of all remote workers fancy working this way for the rest of their careers. To get the most out of it, here are some productivity tools for remote teams.

Productivity Tools for Remote Teams

Although remote work is a very popular and prevalent working system, there are also certain difficulties associated with it. Working in remote environments can sometimes be challenging because of barriers in communication, collaboration, storage, and many other processes. For these obstacles, try these productivity tools for remote teams.

Time Tracking Tools

Time Tracking Software - Productivity Tools for Remote Teams

The tradition of time tracking is not a new invention. It’s been around since the days of punch cards in factories. In remote teams, time tracking can be beneficial for a variety of reasons other than studying how productive someone is. It’s actually an excellent method to track how much time a particular job takes away and assists you to drop the tasks that waste your time.

You can check out these top time tracking tools to help boost the productivity of your remote team.

Communication Tools

Communication tools

The most influential obstacle in remote work is definitely communication. Since you can’t easily walk over to the other person in your office, you’re bound to resort to other means of staying in touch with your team. Using a phone is fairly expensive while emailing is sluggish and clunky. So, the ideal solution comes in the shape of team chat apps.

You can use apps like Skype, Google Meet, and Zoom to maintain good communication within your team.

Cloud Storage and File-Sharing Tools

Cloud Storage and Data Transfer

Working remotely needs not only various means of communication but also file management and sharing. Since your team members can be spread all around the world, it’s essential to have a secure method of saving and sharing your files so they can be accessed at all times.

For this purpose, you can use well-known tools like Dropbox, OneDrive, and Google Drive.

Benefits of a Virtual Assistant: How It Can Help Your Business

Benefits of a Virtual Assistant: How It Can Help Your Business

In this modern world, starting a small business is not that difficult. Anyone can his own business. Most entrepreneurs, however, find it difficult to start their own business. They were frustrated when others went ahead with their business to grow and grow. They change their attitude towards themselves, their families, and their friends. So how to manage this situation? In this article, we will discuss the benefits of a virtual assistant and how it can help you with your business.

Benefits of a Virtual Assistant

Starting a business should have a solid framework as this will help keep the business in the market. As entrepreneurs live in modern technology, they need to think about what can help their business move forward. Attract and maintain more clients all over the world as a market.

Hiring a virtual assistant will help you grow and thrive in your business, feel more relaxed, and live a life without worry. Building a team can make it more manageable to run the company and keep clients involved with informational details. By growing your business, it can progress efficiently and effectively.

Benefits of a Virtual Assistant

Some of the benefits of a virtual assistant are:

With the virtual assistant you can lessen the busy time so that you can focus on other business processes. Support your business to run smoothly without conflicting with other activities that you need to focus on instantly. He can handle the time to accomplish the task assigned to him. Multitasking is the most efficient VA solution for your business.

Virtual Assistant

The virtual assistant assists you save money by not having to work in an office to take up space and buy new tools such as computers, headsets, or phones. You do not have to pay for any extra services or expenses. You only pay your VA for the time he worked on the task you assigned him.

Best Business Tools

The virtual assistant will assist you to avoid workload. If you concentrate too much on everything, you can become disturbed, frustrated, and damaging to your business. It helps you get things fixed and run smoothly and can do multiple tasks with no undesired downtime until everything is done. You can concentrate on growing your business and giving it more confidence.

Project Management

A virtual assistant will help you strengthen the weak point that you have. Compared to working in the office, you will multitask if you focus and manage your people while you work. They are always by their side to keep you updated and there are a few rules that you need to follow as you work.

Business tips

With trained virtual assistants, they can do more tasks, such as: For example, ask someone to reply to customer emails, receive social media advertisements, or do research. Find the right people online and who can buy your products. VAs are trained specialists.