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What is the Pomodoro Technique and How It Works?

What is the Pomodoro Technique and How It Works?

It is commonly said that time and tide wait for none. It is uncertain to say either time is our friend or foe, but for most people, it is a mix of both. We begin our workday with big hopes of getting more done, and usually, we have a full eight-hour workday ahead of us. Then the unexpected happens. In just a blink of an eye, the day is over and we find we haven’t been almost as productive as we should have been. In this article, we will tell you what the Pomodoro technique is and how it can help you in time management.

What is the Pomodoro Technique?

What is the Pomodoro Technique?

No doubt, time management is one of the most difficult things to control and it is one thing that gets many people in mismanaging. The outcome is that our deadlines are hanging on our heads like a sword, and we have a big workload that needs our immediate attention to complete.

There are many time management techniques out there, but sometimes, they don’t work for many people. They include lists of tasks in unrealistic timeframes, and when we find ourselves hurrying at the last minute, the work pressure kicks in, and we get failed to achieve the target.

However, it is possible to use one time management technique that works better than the rest. And that’s called the Pomodoro Technique.

How the Pomodoro Technique Works?

How the Pomodoro Technique Works?

Implementing the Pomodoro Technique is a time management practice in which you divide your workday into 25-minute intervals. In those 25 minutes, you try to get as much done as you likely can. To promote this explosion of productivity, you will need to set a timer for 25 minutes.

Once your 25 minutes is up, and the timer has declared its completion, you stop working and take a 5-minute break. These 25-minute periods are c Pomodoros, therefore the name of this technique. Once you have performed four Pomodoro Intervals, take a longer break for 15 to 20 minutes.

Benefits of Pomodoro Technique

Benefits of Pomodoro Technique

The Pomodoro technique improves focus immensely when practiced accurately. In turn, this leads to an improvement in work completion and boost the productivity and quality of work.

Here is what the Pomodoro technique helps you to achieve:

  1. Control distractions and manage your time
  2. Develop accountability
  3. Improve weekly and quarterly planning
  4. Decrease back pain and mental fatigue
  5. Support motivation
What is Cost Estimate and Its Importance for Your Business

What is Cost Estimate and Its Importance for Your Business

Producing an accurate cost estimate is one of the most important factors in project management for the success of your project as they also define your project budget, your work plan, and how you manage your resources. In this article, we will tell you what is cost estimate and explain why accurate estimates are so crucial for improving business outcomes.

What is Cost Estimate?

A cost estimate is the service provider’s approximation of what the project is expected to cost. The idea of cost estimation is to predict the amount, cost, and value of the resources needed to complete a task within the outline range. Cost estimates are used to bid on new contracts from proposed clients and to notify your job and resources planning process.

Difference between an estimate and a quote

Difference between an estimate and a quote

Usually, the terms ‘estimate’ and ‘quote’ are used reciprocally within an industry, as they both serve a related role and need a comparable project costing method to complete; though, they have one fundamental difference which is necessary to describe:

A quote (or a price quote/quotation) describes the precise cost that the client will pay for the project being proposed. Upon approval, the service provider is contractually committed to accomplishing the project at the defined price based on the terms that are described in the quote.

An estimate, on the other hand, is not contractually compulsory. Clients know that the prices described are subjected to change as the project proceeds to show a higher level of detail about needed resources, extent, or timelines.

What is Cost Estimate?

A recent study observed that original costs were, on average, 28% higher than estimated costs. Due to lack of clarity into job performance data on prior projects, excitement to win a client bid, or internal pressures to get a project accepted, it’s usual for businesses to miscalculate the amount of time and resources that will be needed to accomplish a project.

How to make cost estimate for your project?

An estimate is much more than a mere list of project costs. Cost estimates analyze every element of a project that is needed to bring the plan to life by describing the presumptions that carry each cost, additions and omissions, and associated risks.

Project Cost Breakdown

Your estimate should incorporate a breakdown of all costs included in the project. There are two main categories to classify costs:

  • Direct costs: Costs directly linked with the job (such as labor, supplies, tools)
  • Indirect costs: Costs acquired by the firm as a part of doing business (such as services, office space, insurance)

Your estimate should also cover all related details about the project that gives context for the costs listed and the project deliverables. Consider including job description, work breakdown schedule, cost disclaimer, expiry dates, applicable taxes, and terms and conditions, etc.

How to Improve Time Management within a Team?

How to Improve Time Management within a Team?

Any average manager managing a team understands the effort of improving productivity in the workplace. Sometimes, it’s difficult to drive workers to do their most salutary, get to know their time management abilities, and get insights on how to improve time management within the team. In this article, we will discuss some easy steps to boost time management skills within a team.

Improve Time Management

In this modern era, there are many useful things busy entrepreneurs and team supervisors can do to not just improve their productivity and business but make their teams grow together with that.

Track Team’s Time

Track Team’s Time - Improve Time Management

Try to make sure to track your team’s time expenses – and choose the best tool for that purpose. Sometimes, tracking time takes too much time, which ruins the very concept of that. So you’d require an effective tool if you need to manage a team of workers more productively. It can improve your business in various ways: from handling work assignments and tracking time to running reports and examining them, so you can find weak points and correct them.

Review Management Practices

Review Management Practices

If you want to become a successful manager and lead a productive team, you’ll need to take a step back and examine whether your practices are actually efficient. That demands examining your management procedures, communicating with co-workers and employees and getting feedback, and taking notes.

Decrease Management Busywork

Decrease Management Busywork

With intelligent time management techniques, your team can get more done in less time. The same goes for busy managers who are responsible for the entire team. You can see techniques to manage less when actually achieving the development you want. What’s wrong with managing too much? It’s that you don’t delegate enough or mentor employees on your team.

Implement Remote Work Practices

Remote Working - Improve Time Management

Many studies propose that remote working is the future and the reasons for that are numerous. Remote workers are those who have attained the balance between work and personal life and are much satisfied with how they are living. Try to get more remote workers on your team. This enables you to hire some ambitious and hard-working people from around the world rather than being restricted to one location.

Some Easy Approaches for Problem Solving Proficiency

Some Easy Approaches for Problem Solving Proficiency

Whether you run a business, lead a company, or work in an enterprise where diversity is the norm, it may feel like something is always going wrong. Luckily, there are many easy approaches for problem solving process that will relieve a great deal of the pressure that dealing with business problems can create. Apply these approaches step by step to get the results.

Easy Approaches for Problem Solving

Knowing the accurate way to solve problems not only takes the guesswork out of how to deal with difficult, surprising, or complicated circumstances, it can lead to more efficient long-term solutions.

Figure out what’s causing the problem

Problem Solving Techniques

You may need to find information and estimate input from various records, departments, and employees to separate the factors that are adding to your problem. Timelo is a great tool that will give you complete transparency of the projects’ development and employees’ productivity.

Come up with a few viable solutions

Business Guides

Since going on precisely the right solution – right away – can be difficult, confusing with your team, and mapping out different scenarios is the best method to move forward. If your first approach doesn’t pan out, you’ll have others on tap you can turn to.

Choose the best option

Easy Approaches for Problem Solving

Decision-making abilities, and tools that allow you layout process connections, preferences, and standards, are precious for selecting the most encouraging solution. Whether it’s you or someone higher up making that decision, it should include estimating costs, time consignments, and any implementation difficulties.

Put your chosen solution to work

problem solving process

Before executing your fix of choice, you should make key employees conscious of changes that might influence their regular workflow, and set up benchmarks that will make it simple to understand if your solution is working.

Evaluate your outcome

Easy Approaches for Problem Solving

Now comes the time of revelation: did the solution you performed solve your problem? Do your benchmarks bestow you obtained the result you desired? If so, congratulations! If not, you’ll need to squeeze your solution to satisfy your problem solving intent.

What Time Management Strategies Always Work?

What Time Management Strategies Always Work?

Time management is the borderline separating success from failure. It describes why big businesses invest in training their employees not only to promote professional skills but practice the right time management strategies to maximize the personal productivity of employees. In this article, you will learn about the best time management strategies that always work.

Time Management Strategies

Without discussing the topic of strategies, we tend to adhere to the regular ‘time management techniques‘ guiding us helpful but hardly realistic rules: their uncontrolled implementation drives nowhere. So here are the easy time management strategies for you.

Time Tracking

Time Management Strategies

To avoid confusion and disorder, anyone with time management in mind needs metrics. Time tracking for the precision of metrics on-time spending provides insights about how adequate your time allocation is, how productive you are during the day, and how financially repaying your work time is.

Aside from saving you regretting over the time loss, time tracking draws focus on productive activities, stops multitasking, and delivers a summary of your working day in a precise timeline.

Setting Goals

Set Goals - Business Guides

Time management is impracticable without planning. Mastering to plan and prioritize builds space for critical things, which reduces stress and increases motivation by producing a sense of achievement. The planning strategy involves setting goals, determining priorities, and making the task dependencies.

Habit Building

Habit Building - Time Management Strategies

By introducing basic habits (being punctual, exercising, avoiding sleep deprivation, eating healthy, identifying stress triggers, etc.) into everyday routine, you upgrade your time management skills to a new level. Habits when developed and cultivated tendencies to become intuitive. Therefore, building the ‘right habits menu’ enables you with skills to achieve success in the long-term perspective.

Try Helping Tools

Timelo - Time Tracking Software

We investigated supporting software that assured to enhance time management skills to get tools for this article. Our goal was to find the software that best track work hours to bill for them, promote goal setting, and support in developing healthy habits.

We checked that our recommendations would apply to work-related tasks and, thus, could support the idea of work-life balance. After keeping every perspective in mind, we recommend Timelo, a time tracking software that is a complete package for businesses and freelancers.

Why Setting Deadlines in Time Management is Important?

Why Setting Deadlines in Time Management is Important?

Productivity is one of the ultimate goals for most of the people. It doesn’t matter if you work in an organization or just stay at home and take care of things; you will most probably be interested in being productive, which implies that you must be efficient. But the question is how to do it? Many things can be done, and one of the most important is time management. If you want to be productive, setting deadlines in time management is necessary.

Deadlines in Time Management

You do not have always to achieve your deadline at work, go to the gym and exercise, spend time with family and friends, or manage your business. This limitation in the time that you have in a day makes setting deadlines in time management important. If you do not keep a track of your time, chances are, you will be missing a lot of important things, which drives directly to the piling up things to do. Such an attitude causes additional stress, making you feel you’re running out of control.

Deadlines in Time Management

How to deal with it?

There’s no quick approach to deal with such stress unless you have good team building skills, discuss the possible solutions to resolve the problem, and then stick to the plan. After that, here are some useful measures that can help you to solve the problems.

Choose the right tool

Timelo - Time Tracking Software

First and foremost, you should have a competent time tracking software with lots of advanced features, effective when running your own business, or working as a freelancer. Timelo provides you the facility of time tracking with reporting to show the real team’s performance. It’s also equipped with budgeting and invoicing features to bill the customers precisely.

Avoid Procrastination

Avoid Procrastination

Setting deadlines will help people who are used to procrastinating. By tracking time, it is likely to know how much time is left before the deadline of a particular project. This will assist you to be under the schedule that has been originally planned. 

Improves discipline

Deadlines in Time Management

Setting deadlines in time management can also be necessary when it comes to discipline. In times like these, when we’re locked down at our homes, both working and living at the same place, it’s difficult to stay completely focused on our tasks. When you understand how much time is left, you will be compelled to let go of distractions and, rather, focus on the things that you need to achieve within a specified time.

Determine Improvements

Productivity

Another importance of setting deadlines in management is that it will assist to decide the required improvements. You can learn from the time that has been tracked from earlier projects. Were the past deadlines reasonable? Based on data that your hours’ tracker points, it can be perceived that the plan was a little tight, you can allot more time for the tasks so that it can be achieved based on the plan that is envisioned.

Why Team Building is Important for Your Business?

Why Team Building is Important for Your Business?

You would be familiar with how difficult it is to deal with the responsibilities when the team isn’t sufficiently collaborated if you work for any firm. Projects, like solving problems, collaboration, and reaching the company’s goals, need the team to work together and each team member should thoroughly prepare to cooperate. But when people aren’t on the same intuition, it is very difficult to deliver the highest quality of outcomes. In this article, you will learn why team building is important to get the desired goals.

Why Team Building is Important?

Team building is a cumulative term for different types of exercises used to improve social associations and determine roles within teams, often including collaborative responsibilities.

Why Team Building is Important?

Team building implies the presence of correlations between the employees. Most of the businesses are based on a particular hierarchy; consist of the teams managed by the team leader accountable for the allocation of the duties. The way they’re leading the team of different characters is the key to success – the more energy they put them to work together efficiently, the greater the results team scores. 

What is Team Building?

Unluckily, it’s usually different from reality, particularly when the business owners are profits-oriented and don’t care about the process the objectives are achieving. The lack of precise project management results in inadequate communication and surpassing deadlines. So the question is how to avoid all these problems?

Benefits of Team Building

Team building or teamwork is an accurate solution to this. The process involves every single action that influences the group of people to become a one, progress-oriented structure. Each of its measures should be concentrated on employees’ progress, unleashing their creativity, highlighting their strong points.

Teamwork

Team building means spending time as a team together and in fact, it doesn’t need too many funds to invest. One of the most affordable options is just ensuring your employees a lunchtime when the teammates can just enjoy the meal together. Such breaks can also use to build the relationships between the departments – sales team, marketing team, dev team, and leaders can just spend some time in person because in the online collaboration age we’re lack of face-to-face communication.

Why Team Building is Important?

As you can see, team building needs social intercommunication. Managing a team of individuals can be difficult and sometimes causes a true headache, but directing team-building gatherings can help manage the process quickly and efficiently.

Top 5 Time Tracking Software in 2020

Top 5 Time Tracking Software in 2020

In today’s fast world, tracking time is a necessity for every individual from a business owner to an employee. Everyone has its own needs to track the time; some track their work hours because they need to create project billing and invoicing for clients, some track their time to check how long different tasks take to complete, while some use time tracking to check their productivity. Are you interested to take your business to the next level of transparency? Here are the top 5 time tracking software for you.

Top Time Tracking Software

A time tracking software includes a lot of beneficial features for your business like project management, expense tracking, visual summaries, better accountability, better scheduling, better payroll, better client billing, and much more. Given below is the list of top time tracking software.

Timelo

 Timelo is topping the list of top time tracking software in 2020 because of its versatile features and easy to use capability. It is a cloud-based time tracking tool that you can use wherever you want. Generally, the main duty of this tool is to track worked hours in real-time and record them on a real timesheet. Then this timesheet is used to bill clients, create payrolls and invoices.

Timelo - Top Time Tracking Software

Although many time tracking tools are equipped with a larger project management system, sometimes tracking tools do feature lightweight project management tools. For example, Timelo allows you to organize tasks or set deadlines by project and set preferences. You can also review the project’s progress by time factors like daily, weekly, and monthly or set budgets per project. From small to large projects, this time tracking software performs a great job.

Another added feature of Timelo is its great user experience. It is a mobile-friendly cloud-based tool that allows you to access the system via a browser of your smartphone. It makes sure the software is also compatible with different desktop and smartphone OS and browser types.

Timelo generates accountability amongst operating teams because it notifies their owners of relevant information like which employees completed specific tasks when the tasks were finished and how much time was allotted to each task.

Best Time Tracking Software in 2020

It also provides you better clarity for your project. Managers assign jobs for their employees to perform, but they usually know very little about the working method. It also provides complete clarity about the tasks being completed; how long they are taking to get accomplished, and highlight which other tasks are being neglected.

The advantages of time tracking software do not end here; you must ensure that you keep reliable software that has a reputable name and is befitted to your plan. For that purpose, we recommend Timelo as it is providing a 15-day free trial with no credit card required and the best part; it is supported by all the three platforms that are Windows, iOS, and Android.

Pricing

Timelo says we’ve a plan for everyone. Made easy and affordable. As we discussed above that it is offering a 15-day free trial with no credit card required. Once you gave it a try and now want to become a regular member. Timelo has the best plans for you.

Time Management tools

Timelo is offering 3 smart plans according to your needs and that are Basic, Pro, and Business. The Basic plan is free for life in which you can get 1 user and 1GB of storage. In a Pro plan, you can enjoy all the perks at just $9.99 each user per month with 10GB of storage. And in Business plan, you can get unlimited storage and unlimited projects at just $19.99 each user per month.

Employee Tracking software

Timelo is offering its yearly plans at 20% OFF. That means the Pro plan will cost you only $95.99 each user per year and the Business plan will cost you just $191.99 each user per year.

Toggl

Toggl is nice time tracker software that provides you a better deal of versatility for how you organize your tracking. It offers a manageable time tracking interface that allows you to allocate tasks to projects and customers on-the-fly, including time-saving benefits that let you create new projects or clients without leaving your dashboard.

Toggl

It allows primary time tracking features, reporting, labeling, and project and team management. It’s primarily a work hours tracker, and you can pick between 100+ integrations to streamline your work. Its features make it suitable for small businesses and freelancers.

Pricing

Toggl pricing

Toggl provides paid plans that start at $9 per user per month (billed annually) and go up to $49 per user per month for the enterprise plan, which is presumably a suitable option if you need an employee time tracking app.

Clockify

Clockify is a time tracking tool created specifically for teams that can be used in the cloud or installed on Mac, Windows, or Linux OS. Key features include a stopwatch timer, the ability to set adjustable rates (e.g., per project, category, or user), differentiate between billable and non-billable hours, and view user timesheets, in addition to reporting and analytics (track profitability and project development).

Clockify - Time Tracking Software

Clockify also has a simple and automatic user interface, that it’s very straightforward and comfortable to use. You can make use of 100+ integrations, available through the Clockify Chrome extension. Both freelancers and organizations can take help from this app.

Pricing

Clockify pricing

Clockify’s monthly plan starts at $9.99 (Plus), $29.99 per month (Premium), $450 per month (Server). Paid plans are offered on a flat price for the workspace, not per user.

Hubstaff

One of the leading and famous employee-monitoring time tracking tools on the market, with Mobile GPS tracking, keystroke recording, internet, and application monitoring, as well as automatic screenshots. These features make Hubstaff ideal for bigger organizations, where the manager can’t always keep track of all employees.

Hubstaff - Best Time tracking tools

Now all the big things got bigger issues. The difficulty is that a lot of the features don’t come with the free plan, and you’ll have to go for a paid plan (starting at $7). You can also upgrade to a Premium Plan, and make use of the app’s invoicing features.

Pricing

Hubstaff pricing

Hubstaff offers an inadequate free solo plan. Paid plans subscription starts at $7 per user per month and ranges up to $10 or $20 per user per month for Premium and Enterprise plan respectively for more integration, computerized payroll, and other features.

TimeCamp

TimeCamp has also managed to make its name in the class of the best time tracking software. It introduces a timesheet with choices for both the automatic and manual time entry, a cost tracking functionality and features for the calculation of income based on the number of hours tracked. TimeCamp is also of great use when it comes to invoice creation – with its support, your invoices will always be reliable and expert looking.

TimeCamp - Top Time Tracking Software

Though there is no weekly timesheet report, and the exporting options (PDF and Excel) are only available in the paying plans. The apps’ highlights incorporate the internet and application monitoring feature and automatic screenshots, which make TimeCamp a better option for average employee monitoring.

Pricing

TimeCamp - Top Time Tracking Software

The billing plans of TimeCamp starts for per month at $5.25 per user, per month (Basic), $7.50 per user, per month (Pro). Reach out the company for enterprise pricing for organizations with more than 100 users.

Why You Should Plan Your Day Hour by Hour?

Why You Should Plan Your Day Hour by Hour?

Nowadays, we all are facing the times when we have to deal with many different tasks and often coping with having less time than we need to deliver the results on time. Hence, how to deal with all the tasks to efficiently concentrate on your work, have your responsibilities under control, and, additionally, plan everything in advance? In this article, we’ll discuss why it’s necessary to plan your day hour by hour and how to do it.

Stop multitasking first

You may accept the fact that multitasking is a productivity killer, but do you know why? When you’re doing multiple things at once, you just keep the assignments and lengthen the time of their execution, so it’s the reverse of what was expected. As a consequence, you lose more time than you required and you’re left with many undone tasks and ultimately depression, but can’t decide when you’ll finish them.

Multitasking

Rather than wasting your time on unproductive tasks, better concentrate on one thing at once. You will be convinced that everything is done in the proper way, not with a lick and promise. Always set a specific amount of time for each task and design a plan or to-do list for each day. Don’t even consider starting a new thing before completing the previous one – do as much as was planned, never more – tomorrow is another day! Otherwise, you will lose sight of what’s necessary at a critical moment.

Plan Your Day

Plan Your Day Hour by Hour

There are two types of people when it comes to making a plan for a day. One person favors to do it manually, with a piece of paper and a pen, but others prefer digital solutions more cool and adequate. It depends on you what you choose, depends on the kind of projects you’re working on.

Time tracking software

Timelo - Time Tracking Software

Time tracking software keeps you organized all the time: just add to-do things to the list, set the date and it will remind you of the upcoming deadlines! All the tasks are arranged in one place and organized to help you remember all your activities. It will also keep the record of your tasks and the amount of time it took to complete them. Thus, you can easily have an idea of your performance.

Paper and a Pen

Plan Your Day

It is the most common way and by some of the people regarded as the most efficient. You can use the sticky notes, e.g. separate colors for every project. But it is difficult to manage the papers on a daily basis as it may create a mess. Try to find out what method suits you best and give it a try! If you want to be a tech-savvy person, try Timelo, a time management software, and you will never miss a deadline again.

You don’t know how exactly productive you are until you don’t start calculating your time to complete a specific task. Business owners are performing lots of various projects every day; it’s not easy to point which of the projects are time-consuming and need better planning. Looking at the clock frequently doesn’t help, because it creates additional distractions.

How to Manage Tasks Better with Basic Planning?

How to Manage Tasks Better with Basic Planning?

If you are wondering how to manage tasks better, then you are in the right place. One of the best techniques to stay organized at work is with a well-structured strategy. Not only does a task management plan give specific administration in your own daily efforts, it gives you better command over group or collaborative goals. In this article, we will discuss the basic planning tips to manage your task better.

How to manage tasks?

A few of basic planning elements form the basis of most management tactics. So if you’re ready to learn how to organize tasks at work with a strategy to improve productivity and keep distractions at bay, keep reading.

Break big goals into small objectives

Break big goals into small objectives - How to manage tasks?

Breaking large-scale goals into smaller, more actionable steps is the only approach to map out a feasible method for organizing work and marking progress.

By working with a combo of short-term and long-term objectives, you can:

  • prioritize and direct actions that will need to be taken
  • recognize how each action suits into the whole

Clarify objectives by converting them into series of tasks

Clarify goals

Arranging mini-objectives into tasks and sub-tasks allows you produce a range of daily and weekly to-do’s for yourself or team members. One benefit of understanding precisely what needs to get done and when is that you won’t feel so confused by the bigger endgame.

So to stay on point, provide your process a boost with task management software that will also track your time.

Lay out and manage task timelines visually

Manage task timelines visually

Running multiple projects – whether they’re daily, weekly, or group project one-offs – is much less of a trouble when you have a crystal-clear view of:

  • the start date and end date for each task
  • the various milestones along the way

Not only does visualizing your plan make it more comfortable to evaluate your own progress, it allows you inspect the status of shared tasks and revise or update pre-planned actions as required.

Implement this plan with centralized system

How to manage tasks?

Now that you have a strong hold on how to manage tasks for better performance at work, how do you bring these fundamental elements together?

Having determined that the most reliable approach to stay organized at work is with a personal or team task management plan, it should also be obvious that the best approach to design and implement that plan is with the help of one centralized system.