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Some Important Things to Include in Daily Activity Reports

Some Important Things to Include in Daily Activity Reports

A daily activity report is one of the most important evaluations that plays an essential role in updating the client about their product and service tasks, by management to monitor the performance of the employee, and often act as a piece of solid proof when needed. In this article, we will discuss some essential things to include in daily activity reports.

Daily Activity Reports

Employees need to be mindful of their work and daily tasks in detail and have to include a few things like their total working hours, time spent on each task to ensure they are producing quality daily outcomes that meet the business requirements.

Start and Finish Time

Time Tracking Software

The first and foremost requirement of creating the daily activity reports starts with the time employees check-in the workplace. The activity report must indicate the actual time of starting the shift, not the round-off figures. As this can bring a wrong impact on the management. To stop this situation where work assessment can be manipulated, a good time tracking software like Timelo can do wonders. It can help both the employees and managers to track the time spent on each task and check for improvements where needed.

Descriptive Work Detail

Daily Activity Reports

The appropriate and comprehensive information management performed by employees is a difficult task. Employees have to include every detail on how every task is performed. This allows the managers who were not present on the floor to oversee them and check they are active throughout their shift. Managers can simply go through the assessment at a glance and quickly find relevant information. If managers need special reports, Timelo enables them to customize the evaluation according to their requirements and particular criteria.

Results

Business guides

Another wise approach is to not forget to highlight progress and the goals accomplished. In this regard, you should discuss metrics with the person you report to beforehand. In this way, you’d know how to describe your progress. 

Challenges and Roadblocks

Challenges and Roadblocks

Last but not least, note the issues you have faced in your working day while also providing suggestions for any steps that the management can take to ensure smooth workflow.

Final Thoughts

Timelo is a great business tool helping managers, employees, and organizations. From the daily activity report to finish the project or task, it assists the organization to deliver the best to their clients. Furthermore, it also helps to improve the productivity & efficiency of both employees and the organization.

How Time Tracking Software Can Help Education Sector?

How Time Tracking Software Can Help Education Sector?

In this difficult time of the global pandemic, it is becoming a challenge for teachers to see what their students are doing and likewise for the school/college/university administrators to see how much attention teachers are giving to students. Whether classes have been conducting properly or not, proper timings, assignments are shared or not, etc., there are many concerns at the same time. In such situations, good time tracking software can be a game-changer. Learn how time tracking tools can help in the education sector.

Time Tracking Software Can Help in Education

So now we all understand that it is very difficult to manage online classes, satisfying parents and children as they are not intimate with the online education system. In this article, we will discuss how time tracking software can help in the education sector.

Time Tracking

Time Tracking Software

With a fitting time tracking software, university admins can learn how teachers & students are spending their time, whether or not their performance is adequate and effective. Nevertheless, examining an individual’s activities manually is not a great idea as it takes more time and effort. Tracking the time of your staff can you help you to monitor productivity and performance.

Real-Time Monitoring

Real-Time Monitoring

Real-time monitoring enables you to identify the real-time availability status of staff and students during the classes, understand an individual’s workflow, and protect them from undesired behavior. Time tracking tools can readily help you to implement real-time monitoring.

Attendance Monitoring

Attendance Monitoring

In the educational sector, activities are usually pre-planned. With such solutions, the teacher’s activities are being tracked by the administrators, while senior staff or teachers can respectively observe the students that they are regularly attending the classes or not.

Reduce Manual Process

Reduce Manual Process

Managing the paperwork of the entire organization is not a simple task and when an automated solution is available, you don’t need to be. An employee monitoring tool can help educational institutions to automate all the processes of time and attendance recording and improve the payroll process at the highest precision.

Keep Track of Accurate Data

Time Tracking Software Can Help in Education

The educational process relies on reliable statistics and practical insight to examine working patterns and make judgments on them. A time tracking software can help to improve interpersonal relations, improves transparency, and presents a fair result for the whole staff and class.

How Companies Unintentionally Limit Employee Productivity?

How Companies Unintentionally Limit Employee Productivity?

While the past few years have changed some of the ways we used to define our productivity, from a business perspective productivity is still generally something that needs to be regulated and improved. But racing to review employee activity, preferences and improvement usually neglect a simple fact: employee productivity starts at a systems level.

Employee Productivity

To empower employee productivity, businesses need to constantly revisit and improve their existing processes, culture, and policy. 

Increase employee autonomy and authority

Increase employee autonomy and authority

One of the most powerful ways productivity can be increased at a systems level is by giving employees more freedom and authority, rather than misjudging towards more top-down control. Increasing employee autonomy and power can also massively decrease workflows. If an employee is responsible for a task or any assignment, they should also have the authority to make decisions relating to that task without waiting for approval or sign-off. 

Improve communication processes

Improve communication processes

Another great way productivity can be increased at a systems level is by establishing clear communication protocols. Without adequate, two-way communication, you can’t expect expectations or responsibilities to be clear to your team. One big difficulty many businesses face today is that there are so many communication channels and platforms in use, people aren’t sure which technology to use and when.

Increase work visibility

Employee Productivity

The third change you can make to improve productivity at a system level is to increase work visibility. With so many employees working remotely, it’s more important than ever to keep workers visible. When teams work in isolation – potentially spread across different countries and time zones – it’s easy to lose sight of team capacity and availability. 

Conclusion

Eventually, businesses don’t need to spend huge amounts of money to improve productivity at a systems level. In general, it’s the things that cost the least that make the biggest difference – like establishing clear communication protocols, increasing employee autonomy, and giving people the time and space to thrive in their work.

Some Techniques to Make Sure Your Employees are Working Properly

Some Techniques to Make Sure Your Employees are Working Properly

Distractions are an inevitable part of any working environment. Employees sometimes waste time during working hours doing activities that are not productive. For that you might be considering; is there something you can do to track their work? One of the major concerns of business owners is to make sure that their employees are actually working when they are supposed to. In such situations, there are two choices. They can rely on employees’ loyalty and sincerity or they can use time tracking software. Keep reading to know how to make sure your employees are working properly.

Employees are Working Properly

The best solution for all the above-discussed concerns is just to use functional software to observe employees like Timelo which ensures you always get reliable data and detailed information about what employees are doing during their working hours.

Here is the list of some other things you can do to enhance working efficiency.

Set Clear Expectations

Set Clear Expectations

The one who is planning a task needs to be considered out beforehand. That implies every task should have a well-defined expected result and due date. This provides employees a clear understanding of what needs to be done and in which time frame. This encourages them to adjust accordingly. Team Monitoring Software can be helpful in this. All team members have a clear understanding of which assignments are pending which are completed and at what time.

Track the Performance Regularly

Make Sure Your Employees are Working Properly

Supervisors have to physically present with employees to review their work as they have to track the employee’s work regularly and regulate their productivity. But, the Employee Tracking App like Timelo keeps an eye on all the things and makes processes more manageable. Using this solution, you do not have to present physically. The tool can track the performance and even notify you where they are lacking.

Manage Timesheets – Employees are Working Properly

Manage Timesheets

Every team has weekly meetings where they review the task done and prepare for the ones that need to start. This is an efficient way to keep every employee responsible and can know about development on tasks, getting feedback on assignments, and results. But if employers need to assure that the staff is on the right track, they need to introduce daily reports. To overcome the difficulty you can simply implement employee reporting software that enables you to examine which task employees are working on and how much time they spent on each task.

How to Stop Procrastination at Work to Achieve Higher Goals?

How to Stop Procrastination at Work to Achieve Higher Goals?

According to the dictionary, procrastination means “to delay or postpone something”. When you procrastinate, you take an action, an action that destroys your ability to do a good job. So why not take an action to succeed? Here are some helpful basic tips to help stop procrastination at work.

Stop Procrastination at Work

Delaying is one of the biggest productivity killers in the workplace. Learn these simple tips to stop procrastinating at work.

Understand perfectionism

Perfectionism

Many people hesitate because they want everything to be perfect. The problem is that the perfect doesn’t exist. The best you can do is doing your best for something. The aim is just to start doing it and then make it better with time. It’s always better than doing nothing at all and waiting for perfection.

Improve your self-esteem

Improve your self-esteem

To develop self-esteem, one has to believe in himself and make sure that their inner voice is positive. Tell yourself you can do it. It’s really destructive when there are external forces that undermine your self-esteem and worth. Don’t let yourself be your own bully.

Disconnect

Social Media - Stop Procrastination at Work

When you have a job to do, turn off all unnecessary external distractions such as television, social media, and your mobile phone, except in case of emergency. Of course, you can turn off your phone and check your messages every 90 minutes. But often there is nothing you can do in an emergency.

Create a realistic timeline

Set realistic goals

Some people hesitate because their plans are unrealistic and out of date. Be realistic about what you can accomplish every day. Everyone’s busy these days, so be practical. Include everything in your schedule that you know you can achieve in the given time frame.

Use time tracking tools

Time Tracking software

Nowadays, many time tracking tools are providing useful features to efficiently track your time and monitor your performance. Furthermore, they also provide options such as project billing and invoicing, expense tracking, and project management. 

Top Productivity Tools for Remote Teams to Help Your Business

Top Productivity Tools for Remote Teams to Help Your Business

If you have recently searched for job ads, you may have noticed a big hike in the number of positions that allow remote working. It is no coincidence. In fact, remote work has been on the rise in recent years especially after the pandemic. There are also many benefits to this type of working method. A study shows that 99% of all remote workers fancy working this way for the rest of their careers. To get the most out of it, here are some productivity tools for remote teams.

Productivity Tools for Remote Teams

Although remote work is a very popular and prevalent working system, there are also certain difficulties associated with it. Working in remote environments can sometimes be challenging because of barriers in communication, collaboration, storage, and many other processes. For these obstacles, try these productivity tools for remote teams.

Time Tracking Tools

Time Tracking Software - Productivity Tools for Remote Teams

The tradition of time tracking is not a new invention. It’s been around since the days of punch cards in factories. In remote teams, time tracking can be beneficial for a variety of reasons other than studying how productive someone is. It’s actually an excellent method to track how much time a particular job takes away and assists you to drop the tasks that waste your time.

You can check out these top time tracking tools to help boost the productivity of your remote team.

Communication Tools

Communication tools

The most influential obstacle in remote work is definitely communication. Since you can’t easily walk over to the other person in your office, you’re bound to resort to other means of staying in touch with your team. Using a phone is fairly expensive while emailing is sluggish and clunky. So, the ideal solution comes in the shape of team chat apps.

You can use apps like Skype, Google Meet, and Zoom to maintain good communication within your team.

Cloud Storage and File-Sharing Tools

Cloud Storage and Data Transfer

Working remotely needs not only various means of communication but also file management and sharing. Since your team members can be spread all around the world, it’s essential to have a secure method of saving and sharing your files so they can be accessed at all times.

For this purpose, you can use well-known tools like Dropbox, OneDrive, and Google Drive.

Some Effective Strategies of Time Management at Work

Some Effective Strategies of Time Management at Work

We often face a time when we feel so overwhelmed with the pressure of work we have to face in the office that we just don’t know how to handle it all. Apart from that, there are also many things that distract us from focusing on what needs to get accomplished. Suddenly, we notice the time has passed by too quickly, and we are stuck there with a lot of work. So what to do to avoid this situation? Here are effective strategies of time management that will help you to achieve more.

Effective Strategies of Time Management

In this article, we will tell you the most effective strategies of time management that will help you in handling situations where time is limited and work is abundant.

Limit the use of technology to save more time

Social media

In today’s advanced world, technology has the potential to distract us and consume our productivity by drawing most of our concentration and time during a working day. Phone calls, emails, messages, and engaging news feeds on social media sites like Facebook, Twitter, etc., you name it. Technological disturbances can cause severe harm to your daily time management at work. If you learn how to handle your use of technology, you will lose no time and thus get the desired results.

Make notes to remember what needs your immediate attention

To-Do list

In the cluster of your daily tasks, discussions, and activities, we should understand how necessary it is to remember all the little details. Act intelligent, and make notes. Even if you think you will remember that one, just do it! Be it a sticky note, an Excel sheet, productivity or time tracking software, or any other tool, make notes to identify what needs to get accomplished promptly.

Schedule your day beforehand to stay ahead of time

Effective Strategies of Time Management

The very first thing you should do when starting a new working day is to plan it beforehand. Whether you have a few things to do or a big day ahead, plan when you will begin doing each of them and how much time each one of them will take. In this way, you will have an arranged and well-balanced schedule in hand to make you feel comfortable and be more productive throughout the day.

Prioritize work

Prioritize work

In our daily life working routine, we usually have a lot of work to do, but still, not all of them can be of equal importance. Some may be of significant value, while others can just consume too much of your time with not that of exceptional significance in expected outcomes. Here, the key to effective time management is prioritizing the work according to significance and urgency.

Eliminate Distractions

Eliminate Distractions

Whenever you feel it challenging to focus and it is important to get your work done with limited time, go ahead and shut the door of distractionsA study concluded that every interruption takes on average 10-15 minutes to return to the train of thoughts afterward. Hence, only 4 interruptions in a day can take an hour of concentration from you. So nip the distractions in the bud.

How to Eliminate Distractions at Work?

How to Eliminate Distractions at Work?

As earlier, we told you that one of the major productivity killers is distractions. They throw you out of your working flow. Every time you get distracted, you probably lose much more time than the actual period of the distraction. Even if the distraction might look insignificant and natural to you, it will have a serious impact on your concentration and productivity. In this article, we will discuss how to eliminate distractions at work.

Eliminate Distractions at Work

A research has revealed that on average you need 23 minutes to completely regain your concentration after a single distraction. Distractions significantly influence the quality and efficiency of your performance at work. So what is the solution? Here are a few tips to eliminate distractions at work.

Find your frequent distractions

Eliminate Distractions at Work

Even if distractions are an unavoidable part of our working day, each of us gets detracted differently. So, you need to observe your own weaknesses and working habits. Keep a record of your working day by a time tracker to find out the recurrence and the character of your distractions. Since, first, you need to recognize your main time-waster behaviors to be able to nip them in the bud.

Turn off notifications

Social Media

Notifications have grown into another significant cause of distraction in today’s life. Turn off the alerts that appear on your computer screen, smartphone, or any other device you own. You can respond to your missed calls or messages once you have a certain break in your task.

Schedule Email Check

Schedule Email Check

An average person checks his/her email about 15 times per day at work. By that, you can imagine how much time you waste on checking and replying to those emails. For a solution, try to decrease this number as much as feasible. Checking your email once a day is a perfect habit if you can manage this. Find the rhythm of your day and schedule the email check-in on the low productivity duration of your working day. Keep your peak hours for more critical tasks.

Avoid gossips during working hours

Gossips at work

Another big distraction seen in the office is distractions. Also, this “shoulder tapping” is one of the most common delays at work. A suitable solution for this sort of distraction is to use headphones, which will “protect” you from unnecessary topics and random chats with co-workers. You can also use other methods to tell your associates that you are involved in work that needs a special focus. For instance, put a “do not disturb” sticker or flag on your desktop.

Follow your to-do list

Follow to-do list - Eliminate Distractions at Work

Try to strictly follow your planned agenda. Of course, several surprising tasks will arise during work. To tackle them efficiently, simply retain an extra half an hour for them on your plan. Concentrate constantly on one thing. Don’t try to manage unscheduled jobs by multitasking. Because in most cases, multitasking affects your brain’s efficiency and lowers your IQ.

No doubt distractions are an integral part of our lives as they are natural. Hence, totally avoiding them might be difficult, but try to do your best to overcome them as much as possible. Develop new attitudes that assist you to reduce interruptions and boost your focus.

What is the Purpose of Employee Time Tracking and How It Improves Productivity?

What is the Purpose of Employee Time Tracking and How It Improves Productivity?

If you are running a business and want to achieve desired results in time tracking, business owners should back it up by giving reasons why employee time tracking improves productivity. The most reliable way to do so is by using suitable time tracking software that offers much more than just employees’ activity. In this article, we will discuss the purpose of employee time tracking and how it can improve their productivity.

Purpose of Employee Time Tracking

Before practicing a time tracking tool with high-level features, there are many aspects, which are important enough to discuss with your team to prevent the negative judgment of time tracking or your employees take it as the tool of spy or oppression. To get productivity in time tracking, business owners should back up its implementation by explaining how employee time tracking improves productivity.

Purpose of Employee Time Tracking 

Work-Life Balance

Work-Life Balance

Time tracking software is a great tool to maintain a work-life balance. It proves to be a great tool for maintaining work-life balance, especially in remote work mode.

Time trackers are one of such tools as they make sure to keep the record of employees’ performance and keep them on track by providing a sense of achievement. Time tracking explicitly marks the boundary between working hours and time for yourselves. It prevents burnout and makes your mind keep fresh and relaxed. When you maintain work-life balance, you’re automatically able to produce better results thus improving productivity.

Work Time Accuracy

Work Time Accuracy

Ask yourself what is the worth of your time? In financial terms, with the tool for precise work time calculations and categorizing billable and non-billable activities, every worker can simply break down their hours by projects and tasks to allocate time precisely.

Time tracking presents businesses with key operational metrics important for companies and workers and guarantees quantifying project estimate, project evaluation, and identifying top performers.

Project Goals

Project Goals

Employee time tracking allows bridging preparation and project management at best by drawing concentration on even the smallest part of goal setting. Working according to designated time estimates and achieving short-term and long-term goals within desired time limits results in improving the sense of determination.

Flexible Schedule

Flexible Schedule

A time tracker that harmonizes your data across any program or project builds flexibility of the working day. Giving ways for producing flexibility of working hours turns into resolving various issues with one simple solution: an automatic tracker that allows employees to work flexible hours increases employee confidence, reduces absenteeism, and can be seen as an effective tool for reducing employee turnover.

Improves Productivity

Improve Productivity - Purpose of Employee Time Tracking

Using the right time tracker featuring a timeline, employees get an obvious summary not only of their work time but also of its distribution during the day in terms of productivity level and performance.

 

How to Manage Profits and Costs with Time Tracking Software?

How to Manage Profits and Costs with Time Tracking Software?

Nowadays, almost every company is providing excellent customer service to its clients, by actively spending on business solutions that use the most advanced technology and the best time tracking software. Many businesses also improve their productivity as well as streamline processes by executing such solutions. Once such great business tool is time tracking and in this article, we will discuss how to manage profits and costs with it.

Either you run a big firm or just starting a business; wasting operational costs are not acceptable. Even a minor mistake can end up in serious disasters if not handled appropriately. Therefore, time tracking tools are an excellent technique to increase profits and cost breakdown, altogether. 

Manage Profits and Costs

Manage Profits and Costs

Many businesses greatly lessen their costs, by adopting the modern trend of automating daily processes. Every moment and every assignment is important for the ultimate project delivery no matter how small they are. By using time tracking software, you can efficiently handle unseen billable hours such as time spent on emails, phone calls, project management and discussion, conferences, and fieldwork.

Working with freelancers or remote teams

Working with freelancers

When you are fully aware of what your remote workers are doing and how much time they are using on each task can provide you a bigger insight into how well they are using the resources. Even though outsourcing workers can decrease expenses but handling them can be a difficult task. You must adjust them strategically and productively. 

It doesn’t matter how many freelancers you are working with, time tracking will identify how much time they spent on your project and produces a record so that you can count billable hours

Improved productivity means increased profits

Increase profits

Upgrade your workplace with a time tracking tool particularly if the method is antiquated. This can help your workers be more prolific throughout the day. You can quickly determine which tasks turn into earnings and track the achievement to understand if your team is winning when they spend time on that particular task. This will not only assist you set goals but open expectations to increase profits and distinguish the idle time. 

Time tracking apps show hidden work and unproductive workflows. But it also assists you to keep a fitting check and balance on preferences, and overhead expenses. Maintain employee ineffectiveness and effectiveness by distinguishing the responsibilities that waste your time, ultimately your budget. 

Decide what you need

Time Tracking Tool

In this fast-developing world, technology is also growing at a fast speed. Using too many tools can be a poor approach. Don’t go for the products, or subscriptions that you understand you will never actually use. This is one of the techniques through which you can cut extra expenses. 

Picking just one right time tracking tool can go a long way. Not only will this save money but also supports streamline workflow.