Simple Tricks to Improve Time Management and Productivity

Simple Tricks to Improve Time Management and Productivity

The ability to improve time management and create space for deep and productive work can make all the difference when you have deadlines to meet and customers to keep happy. Time management and productivity are the most important concerns for any business. In this article, we will tell you a simple solution to improve time management and productivity.

Improve Time Management and Productivity

Time management is a skill, which means it can be developed, learned, practiced, and improved. As with any skill, it takes effort to improve, primarily because getting better at time management often demands learning new behaviors.

Make a Schedule and Stick to It

Make a Schedule and Stick to It

Most people use a work calendar to schedule meetings and events. Though, you can also use it to block out time to work on tasks. To get the most from this habit, schedule your tasks around the times that you tend to be most productive. Be sure to start each day by looking at your schedule, not by jumping on the first task somebody asks you about.

Set Practical Expectations and Deadline

Set Practical Expectations and Deadline

When you schedule tasks, it becomes much easier for you to let others know when they can expect the work to be completed. Setting deadlines for every task is a great way to ensure that items don’t consistently fall to the bottom of your list.

Split Down Large Tasks

Split Down Large Tasks

If a to-do list is made up of large, multi-step tasks or entire projects, it can feel overwhelming to even the most experienced professional. Breaking up large tasks into smaller steps makes it more manageable and allows you to feel like you are steadily moving forward as you check items off your list.

Link Time Management and Productivity

Improve Time Management and Productivity

Everybody has different systems for time management, and there is nothing wrong with that as long as they are effective. When considering your own time management behaviors, ask yourself whether they increase productivity. If not, use the above-mentioned tips.

Some Easy Ways to Save Time in Your Business and Get More Done

Some Easy Ways to Save Time in Your Business and Get More Done

Do you want to save time and get more done? You’re not alone in this race. Being prepared makes everything easier; it improves focus and productivity. Here are some useful strategies that can help you keep your business clean, organized, and simplified for fast growth. Try these easy ways to save time and get more done.

Easy Ways to Save Time

Time is money. Being a business owner, you know the importance of time. But the question is how to manage it well? Here are some easy ways to save time and get more done. 

Organize Your Workspace

Organize Your Workspace

The first important thing to get started with, make sure your workspace and office are tidy and organized. This will enhance your performance and ultimately, your productivity. The structure of the whole business depends on how organized your workspace is.

Keep everything in a specific place. Then, remove the jumble on your computer desktop. A neat and streamlined computer screen can motivate and make you more productive. Take a few minutes every day to remove unnecessary files and store new ones into appropriate folders.

Create a To-Do List and Use It

Create a To-Do List - Easy Ways to Save Time

Creating to-do lists is very prevalent in the business world. Though, only a few people actually follow up their lists. So what’s the point of creating to-do lists if you don’t use them as references for your task preferences?

List everything you want to get done. Then list group-related projects which you can do together. Number the activities according to their preference level and order them. Base preference on correspondence, time-sensitivity, and productivity. And do mark things off once they’re finished.

Monitor Customer Support

Customer Support

Regular clients are the backbone of any business. And keeping them happy with your products or services is the best use of your time and resources.

With a program such as Groove, you can reach your customers adequately. This program can help you manage your customer tickets efficiently. You’ll be able to spend less time managing customers and more time focusing on other important areas of your business, such as product development.

Plan Your Social Media Marketing Campaigns in Advance

Social Media Marketing Campaigns

Are you running your social media campaigns on a budget? Then, you need to decrease the time you spend online.

Avoid publishing posts every few hours. This is time-consuming, and it wastes a lot of time. Rather, schedule posts in advance. You’ll save many hours, which you can use to enhance your performance and productivity.

How to Eliminate Distractions at Work?

How to Eliminate Distractions at Work?

As earlier, we told you that one of the major productivity killers is distractions. They throw you out of your working flow. Every time you get distracted, you probably lose much more time than the actual period of the distraction. Even if the distraction might look insignificant and natural to you, it will have a serious impact on your concentration and productivity. In this article, we will discuss how to eliminate distractions at work.

Eliminate Distractions at Work

A research has revealed that on average you need 23 minutes to completely regain your concentration after a single distraction. Distractions significantly influence the quality and efficiency of your performance at work. So what is the solution? Here are a few tips to eliminate distractions at work.

Find your frequent distractions

Eliminate Distractions at Work

Even if distractions are an unavoidable part of our working day, each of us gets detracted differently. So, you need to observe your own weaknesses and working habits. Keep a record of your working day by a time tracker to find out the recurrence and the character of your distractions. Since, first, you need to recognize your main time-waster behaviors to be able to nip them in the bud.

Turn off notifications

Social Media

Notifications have grown into another significant cause of distraction in today’s life. Turn off the alerts that appear on your computer screen, smartphone, or any other device you own. You can respond to your missed calls or messages once you have a certain break in your task.

Schedule Email Check

Schedule Email Check

An average person checks his/her email about 15 times per day at work. By that, you can imagine how much time you waste on checking and replying to those emails. For a solution, try to decrease this number as much as feasible. Checking your email once a day is a perfect habit if you can manage this. Find the rhythm of your day and schedule the email check-in on the low productivity duration of your working day. Keep your peak hours for more critical tasks.

Avoid gossips during working hours

Gossips at work

Another big distraction seen in the office is distractions. Also, this “shoulder tapping” is one of the most common delays at work. A suitable solution for this sort of distraction is to use headphones, which will “protect” you from unnecessary topics and random chats with co-workers. You can also use other methods to tell your associates that you are involved in work that needs a special focus. For instance, put a “do not disturb” sticker or flag on your desktop.

Follow your to-do list

Follow to-do list - Eliminate Distractions at Work

Try to strictly follow your planned agenda. Of course, several surprising tasks will arise during work. To tackle them efficiently, simply retain an extra half an hour for them on your plan. Concentrate constantly on one thing. Don’t try to manage unscheduled jobs by multitasking. Because in most cases, multitasking affects your brain’s efficiency and lowers your IQ.

No doubt distractions are an integral part of our lives as they are natural. Hence, totally avoiding them might be difficult, but try to do your best to overcome them as much as possible. Develop new attitudes that assist you to reduce interruptions and boost your focus.

How to Organize Your Day at Work?

How to Organize Your Day at Work?

There are times and situations when we thought that we could’ve done more work or possibly faced some situations when some critical tasks were left unfinished by the end of the day. How about the feeling of misused time? It happens because of a lack of strategy for organizing our day. If any of those situations feel familiar, it’s important to do some organizing. In this article, we will tell you some simple tips on how to organize your day at work.

Organize Your Day at Work

Be on Time

Be on Time - Organize Your Day at Work

Reaching at your workplace on time isn’t just an everyday habit. It assists you to stay focused and confident and gives more time to get ready for the day’s work. Not to mention leaving a big impression about you on your coordinates and managers.

Make To-Do List

To-Do list

It is productive to make a better list of tasks that needed to be done before you start working properly. Start with the most crucial ones — those need to be done first. This will allow you to concentrate on them more and give sufficient time to complete them precisely. The simple and short ones should be left for later, as you won’t need much focus to finish them. Note that your list can be digital — it’s more comfortable and more natural to operate.

Check your mail

Checking emails

Checking your email before doing important work should be a rule, as it can distract you later. While checking your inbox center on the most relevant messages and respond only to the most critical ones. It’s straightforward to misplace yourself in checking your email continually, so keep it to a bare minimum — no more than 3-4 check per day. The same is the case with checking voice mails.

Reward Yourself

Reward yourself

Motivation and recognition are very essential for productive work. So it’s great to present yourself small rewards after finishing a tough task. Even something as minute as a tea break can work phenomenally after an obnoxious meeting with a client.

Take Breaks

Take short breaks - Organize Your Day at Work

Even on the most hectic day, you need a pause. Continuous work produces a lot of stress and isn’t as powerful as you might imagine. Your mind and body require some downtime every now and then. It’s best to spend your break outside your workplace, as it assists you to relax and tackle the difficulty later with new enthusiasm. Frequent breaks are great for maintaining your productivity high every day.

Avoid Multitasking

Avoid Multitasking

It takes a long time to regain your concentration on the task at hand if you take your focus away from it, it will take you much more time to regain it. So if you need to be productive, set your mind on one task at a time. As a non-focused mind is not useful for productivity and achieving a desirable goal.

Be Realistic

Set realistic goals

Confidence is helpful but you should keep it in line at the workplace. Your goals must be realistic and you have to recognize that it can be tricky to accomplish everything you’ve planned for a particular day. The same task will be presumably left for the next day. Just try to organize the remaining tasks for the next day. This will assist you to be free of depression and anxiety.

How to Cope with Working Longer Hours?

How to Cope with Long Hours Working?

In most of the days, you have to work for long hours because of the workload or the difficulty level of the project. If you often go for long work hours, you will probably start feeling exhausted and unmotivated. Moreover, there is also the risk of anxiety and depression because work overload directly influences your mind and mood. So it is important to learn how to cope with long hours working.

Cope with Long Hours Working

Make sure you pace yourself carefully and take good care of your health throughout. Given below are some of the techniques to cope with working long hours.

Cope with Long Hours Working

Prioritize your to-do list

If you plan your whole day to the minute, you’ll find it more comfortable to work longer – because you’ll understand how you’ll be using your day in the first place.

Prioritize your to-do list

First of all, list your priorities in a precise to-do list and then make sure your priorities are important, critical and relevant tasks, i.e. assignments that will remarkably take the load off your shoulders and head for the upcoming days.

Avoid distractions

Absolutely, avoiding distractions is easier said than done. However, you still have a lengthy task you need to complete and need to resist the nearby attractions. So, what do you do?

Avoid distractions - Cope with Long Hours Working

Well, your most beneficial practice is always to isolate yourself in a private room when you’re working. Try to turn on light music on the speakers to not get distracted somewhere else. But you must also know how music affects your productivity.

Take short breaks

Short breaks in between the work are equally important for the mind and body. These short pauses help you to relax and regain your energy and freshen your mind that helps you not to lose interest in your work and improve your productivity.

Short breaks in office

Some modern researches also found that a person’s productivity builds up for an hour before it starts to fall down. So it is a useful approach to take 5 to 10 minutes break after every hour.

Take quality sleep

You should never cut your sleep for anything – this may sound like careless speech, but the fact is that you need sufficient quality sleep in order to produce quality work in the first place.

Take quality sleep

According to a sleep researcher, Sarah Mednick, 20-90 minutes of nap time during the day helps with memorization, creativity, perceptual processing, and alertness.

Track time

Recognizing how much time you spend on your tasks gives you a sense of control – and tracking time on all your jobs encourages you to gain and sustain this control.

Time tracking software

Your best choice is to track time as you work on assignments – each time you start working on a task, start the timer, and then stop it once you’ve finished the task. Timelo is a complete package for all types of businesses and freelancers which is providing a 15-day free trial with no credit card required.