Quick Tips to Estimate and Manage Time Better

Time and tide wait for none. Time is running every day, every minute, and every second. Even though it is the same for everyone (24 hours a day, 60 minutes an hour), every person experiences it differently, depending on the activity. But for a business, it is important to plan tasks and duties and therefore to know how long every step in a project takes. In this article, we will discuss how to estimate and manage time better.

Estimate and Manage Time Better

At work and for your individual life, it is necessary to plan your daily tasks and activities. Check out these tips to estimate and manage time better.

Plan Ahead

One of the best techniques to estimate time is to sit back and plan your day in advance. This may seem very ordinary but it is very effective. It’s not a good idea to start working with no direction at all. You often fail when you try to deal with things with no certainty. Plan the night before: Before you go to bed, take 10-15 minutes to figure out essential tasks for tomorrow. Early morning planning: Get up earlier to get some clarity on how to go about your day.

Prioritize Wisely

Inadequate prioritization or no prioritization usually results in time wastage. Doing anything and everything isn’t always the most sensible decision. To prioritize properly, use the following recommended prioritization technique. Divide tasks at hand into four categories as described in the above picture.

Delegate

Delegation is one of the most difficult tasks to do but if you know how to do it, it can bring marvelous achievements for your business. If you’re a project manager or someone helming a senior position, you should see what can be passed to your team members so you can focus on high-priority stuff.

Find out the time-consuming task

If you’re not good at estimating time, try to find out where you’re doing it wrong. We often spend a lot of time on things that aren’t of much importance or don’t contribute much to the bigger goal. Be careful of habits or activities that are time-wasters. At the end of the day, take a look at all the work you have done and see how much time was spent on them. Make note of what was productive and what was not.

Time Tracking Software

An adequate time tracking software assists track time and planning work. Setting individual goals and adhering to them is much more comfortable with such a tool. It helps you to plan work smartly with visual boards.

A time management tool is a must-have for companies that like to make the most of their time.