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Why Setting Deadlines in Time Management is Important?

Why Setting Deadlines in Time Management is Important?

Productivity is one of the ultimate goals for most of the people. It doesn’t matter if you work in an organization or just stay at home and take care of things; you will most probably be interested in being productive, which implies that you must be efficient. But the question is how to do it? Many things can be done, and one of the most important is time management. If you want to be productive, setting deadlines in time management is necessary.

Deadlines in Time Management

You do not have always to achieve your deadline at work, go to the gym and exercise, spend time with family and friends, or manage your business. This limitation in the time that you have in a day makes setting deadlines in time management important. If you do not keep a track of your time, chances are, you will be missing a lot of important things, which drives directly to the piling up things to do. Such an attitude causes additional stress, making you feel you’re running out of control.

Deadlines in Time Management

How to deal with it?

There’s no quick approach to deal with such stress unless you have good team building skills, discuss the possible solutions to resolve the problem, and then stick to the plan. After that, here are some useful measures that can help you to solve the problems.

Choose the right tool

Timelo - Time Tracking Software

First and foremost, you should have a competent time tracking software with lots of advanced features, effective when running your own business, or working as a freelancer. Timelo provides you the facility of time tracking with reporting to show the real team’s performance. It’s also equipped with budgeting and invoicing features to bill the customers precisely.

Avoid Procrastination

Avoid Procrastination

Setting deadlines will help people who are used to procrastinating. By tracking time, it is likely to know how much time is left before the deadline of a particular project. This will assist you to be under the schedule that has been originally planned. 

Improves discipline

Deadlines in Time Management

Setting deadlines in time management can also be necessary when it comes to discipline. In times like these, when we’re locked down at our homes, both working and living at the same place, it’s difficult to stay completely focused on our tasks. When you understand how much time is left, you will be compelled to let go of distractions and, rather, focus on the things that you need to achieve within a specified time.

Determine Improvements

Productivity

Another importance of setting deadlines in management is that it will assist to decide the required improvements. You can learn from the time that has been tracked from earlier projects. Were the past deadlines reasonable? Based on data that your hours’ tracker points, it can be perceived that the plan was a little tight, you can allot more time for the tasks so that it can be achieved based on the plan that is envisioned.

Why Team Building is Important for Your Business?

Why Team Building is Important for Your Business?

You would be familiar with how difficult it is to deal with the responsibilities when the team isn’t sufficiently collaborated if you work for any firm. Projects, like solving problems, collaboration, and reaching the company’s goals, need the team to work together and each team member should thoroughly prepare to cooperate. But when people aren’t on the same intuition, it is very difficult to deliver the highest quality of outcomes. In this article, you will learn why team building is important to get the desired goals.

Why Team Building is Important?

Team building is a cumulative term for different types of exercises used to improve social associations and determine roles within teams, often including collaborative responsibilities.

Why Team Building is Important?

Team building implies the presence of correlations between the employees. Most of the businesses are based on a particular hierarchy; consist of the teams managed by the team leader accountable for the allocation of the duties. The way they’re leading the team of different characters is the key to success – the more energy they put them to work together efficiently, the greater the results team scores. 

What is Team Building?

Unluckily, it’s usually different from reality, particularly when the business owners are profits-oriented and don’t care about the process the objectives are achieving. The lack of precise project management results in inadequate communication and surpassing deadlines. So the question is how to avoid all these problems?

Benefits of Team Building

Team building or teamwork is an accurate solution to this. The process involves every single action that influences the group of people to become a one, progress-oriented structure. Each of its measures should be concentrated on employees’ progress, unleashing their creativity, highlighting their strong points.

Teamwork

Team building means spending time as a team together and in fact, it doesn’t need too many funds to invest. One of the most affordable options is just ensuring your employees a lunchtime when the teammates can just enjoy the meal together. Such breaks can also use to build the relationships between the departments – sales team, marketing team, dev team, and leaders can just spend some time in person because in the online collaboration age we’re lack of face-to-face communication.

Why Team Building is Important?

As you can see, team building needs social intercommunication. Managing a team of individuals can be difficult and sometimes causes a true headache, but directing team-building gatherings can help manage the process quickly and efficiently.

How to Develop Creative Problem Solving Skills?

How to Develop Creative Problem Solving Skills?

If you want to develop creative problem solving skills in yourself for whatever the field and profession you are working in, you need to develop some certain qualities and habits in yourself to be a successful person in whatever the problem fate throws at you. So what are those qualities and habits? Keep reading to know that.

Problem Solving Skills

It is generally said that creativity is all about going with the flow. While, in a professional situation where you need to achieve the required result on time, it’s not really true: the “flow” in its common sense can lead you anywhere, anytime. To make your creative processes more likely and flexible, certain skills are needed. So here’s what that will encourage you to develop creativity and start discovering non-trivial solutions.

Self-Consciousness

Self-Consciousness

We usually think within the preset designs and frameworks. We permit them to determine our preferences and ideas without realizing that, which drives us to superficial solutions and stereotypical situations. Groupthink and other traditional preferences hold back our productivity skills, making us perform and conceive “the same traditional way”. Being conscious of these patterns and preferences exposes the way to productive strategies and more effective techniques to manage obstacles.

Analyzing the problem

Analyzing the problem - Problem Solving Skills

The way you solve a problem is determined by how you analyze it. The ability to disengage yourself from the problem and look at it from outside is what assists get accurate framing of the problem. Furthermore, asking questions on why this is a problem and what consequence would be deemed best can point the idea to its adequate solution.

Using a systematic approach to think

Using a systematic approach to think

This is where creativity is not about “going with the flow”: creativity doesn’t just happen – you need to produce a proper structure where creative ideas can develop. Systematic thinking is what controls the process of getting ideas and assists you get rid of preferences, patterns, and limitations. 

Empathy

Empathy

Being empathetic means being capable to understand other people’s requirements, emotions, motives, etc. without judging them. Being empathetic helps to be understood and get solutions that work for others. It also implies being exposed to fresh ideas and strategies. While you don’t certainly need to coincide with other people’s points of view, you can use their idea and proposals to develop or improve results that you need to deliver.

Increase your knowledge

Learn everyday - Problem Solving Skills

The last rule is to never allow your knowledge, skills, and ideas to deteriorate! Use your free time to learn more about problems you face, communicate within your society to learn about other experts’ opinions, and invest in your basic expert abilities by taking workshops and attending events.

Why You Should Plan Your Day Hour by Hour?

Why You Should Plan Your Day Hour by Hour?

Nowadays, we all are facing the times when we have to deal with many different tasks and often coping with having less time than we need to deliver the results on time. Hence, how to deal with all the tasks to efficiently concentrate on your work, have your responsibilities under control, and, additionally, plan everything in advance? In this article, we’ll discuss why it’s necessary to plan your day hour by hour and how to do it.

Stop multitasking first

You may accept the fact that multitasking is a productivity killer, but do you know why? When you’re doing multiple things at once, you just keep the assignments and lengthen the time of their execution, so it’s the reverse of what was expected. As a consequence, you lose more time than you required and you’re left with many undone tasks and ultimately depression, but can’t decide when you’ll finish them.

Multitasking

Rather than wasting your time on unproductive tasks, better concentrate on one thing at once. You will be convinced that everything is done in the proper way, not with a lick and promise. Always set a specific amount of time for each task and design a plan or to-do list for each day. Don’t even consider starting a new thing before completing the previous one – do as much as was planned, never more – tomorrow is another day! Otherwise, you will lose sight of what’s necessary at a critical moment.

Plan Your Day

Plan Your Day Hour by Hour

There are two types of people when it comes to making a plan for a day. One person favors to do it manually, with a piece of paper and a pen, but others prefer digital solutions more cool and adequate. It depends on you what you choose, depends on the kind of projects you’re working on.

Time tracking software

Timelo - Time Tracking Software

Time tracking software keeps you organized all the time: just add to-do things to the list, set the date and it will remind you of the upcoming deadlines! All the tasks are arranged in one place and organized to help you remember all your activities. It will also keep the record of your tasks and the amount of time it took to complete them. Thus, you can easily have an idea of your performance.

Paper and a Pen

Plan Your Day

It is the most common way and by some of the people regarded as the most efficient. You can use the sticky notes, e.g. separate colors for every project. But it is difficult to manage the papers on a daily basis as it may create a mess. Try to find out what method suits you best and give it a try! If you want to be a tech-savvy person, try Timelo, a time management software, and you will never miss a deadline again.

You don’t know how exactly productive you are until you don’t start calculating your time to complete a specific task. Business owners are performing lots of various projects every day; it’s not easy to point which of the projects are time-consuming and need better planning. Looking at the clock frequently doesn’t help, because it creates additional distractions.

How to Manage Tasks Better with Basic Planning?

How to Manage Tasks Better with Basic Planning?

If you are wondering how to manage tasks better, then you are in the right place. One of the best techniques to stay organized at work is with a well-structured strategy. Not only does a task management plan give specific administration in your own daily efforts, it gives you better command over group or collaborative goals. In this article, we will discuss the basic planning tips to manage your task better.

How to manage tasks?

A few of basic planning elements form the basis of most management tactics. So if you’re ready to learn how to organize tasks at work with a strategy to improve productivity and keep distractions at bay, keep reading.

Break big goals into small objectives

Break big goals into small objectives - How to manage tasks?

Breaking large-scale goals into smaller, more actionable steps is the only approach to map out a feasible method for organizing work and marking progress.

By working with a combo of short-term and long-term objectives, you can:

  • prioritize and direct actions that will need to be taken
  • recognize how each action suits into the whole

Clarify objectives by converting them into series of tasks

Clarify goals

Arranging mini-objectives into tasks and sub-tasks allows you produce a range of daily and weekly to-do’s for yourself or team members. One benefit of understanding precisely what needs to get done and when is that you won’t feel so confused by the bigger endgame.

So to stay on point, provide your process a boost with task management software that will also track your time.

Lay out and manage task timelines visually

Manage task timelines visually

Running multiple projects – whether they’re daily, weekly, or group project one-offs – is much less of a trouble when you have a crystal-clear view of:

  • the start date and end date for each task
  • the various milestones along the way

Not only does visualizing your plan make it more comfortable to evaluate your own progress, it allows you inspect the status of shared tasks and revise or update pre-planned actions as required.

Implement this plan with centralized system

How to manage tasks?

Now that you have a strong hold on how to manage tasks for better performance at work, how do you bring these fundamental elements together?

Having determined that the most reliable approach to stay organized at work is with a personal or team task management plan, it should also be obvious that the best approach to design and implement that plan is with the help of one centralized system.

Simple Tricks to Help You Start Working Remotely

Simple Tricks to Help You Start Working Remotely

With ongoing worldwide health issues due to COVID-19, working remotely is the go-to framework for most of the firms that run in the customary office-working environment. While for the majority of startups and tech corporations that’s nothing new, some employers and their teams might deem this as a big difference in the way they work. So we have decided to share with you some easy tricks that assist you to start working remotely with much more productivity.

Start Working Remotely

If you’re new to the concept of working remotely, there’s a huge chance you might have some issues about keeping good work performance not only as an exclusive worker but also as a team that you’re part of.

Create your home office

Create your home office

Try to build your home office to improve your productivity and keep you concentrated. It can be a simplistic desk somewhere in the corner of your room or it can be an office in a separate room. Provide yourself a peaceful working environment that will help you to perform well.

Log your time

Log your time - Start Working Remotely

Time management is one of the fundamental features of keeping self-discipline at work. Otherwise, you will get stranded in your daily assignments. Keep the record of your working hours and performance. If you want to keep things more simple and clear, give a try to Timelo which is giving a 15-day free trial with no credit card required.

Create a daily routine

Create a daily routine

People who work daily have it more manageable. They get up in the morning, go to work, come back from work, and leave all the issues related to working at the office. That’s why it is very necessary to design your remote work schedule. Once you set a goal, then stay stick to it.

Take breaks

Take breaks at work - start working remotely

Don’t spend your entire time sitting in front of a computer as it does not mean more time more productivity. Get up and do some exercise maybe even 10 minutes of yoga practice. Keep your mind and body refresh and motivated. Don’t let yourself burnout. Having regular breaks from the screen time can help you to stay focused and creative.

Log off

Know when to stop working

In the regular office environment, you can log-off when you are done and accomplished your daily goals. But when you are working from home, it can be complicated. So what’s the solution? Just set a non-negotiable hour by which you stop working after giving your full potential.

How to Get More Done in 2 Hours than in a Day?

How to Get More Done in 2 Hours than in a Day?

There are many situations when you think you have not done enough even if you have spent a whole day on it. To know what is refraining you to get things done; you should pay close attention to the pattern or way of your work. It is not about how much you give time to a specific task, it is about how and when you give your time to a specific time. In this article, we will show you how to get more done in less time.

According to some researches, it is found that the employee’s productivity and focus are on the peak for three hours in a working day. After that, the graph of productivity starts to decline. If you know how to use your time, even these three hours are sufficient to get desirable results.

How to Get More Done?

How to Get More Done?

Thinking you’re going to be 100% focused for an entire day is naive at best. Instead, you simply need to accept your limitations and then optimize your day around them. Two hours of intense focus can yield more results than a day loaded with meetings, emails, calls, and tasks.

Find your optimal time to work

Find your optimal time to work

We all have moments during the day where we’re naturally more active, concentrated, and productive than others. If you can schedule your focused time during these times, you’ll easily get more out of them. We all have several factors that define when we’re most prolific. But if you’re uncertain, the morning is a reliable spot to begin.

Provide yourself a suitable environment

Peaceful Workplace Environment

You need to provide yourself the suitable environments to take benefit of that time. That involves optimizing how and where you work as well as making sure you’re beginning the day with competent energy.

Start by eliminating the outside distractions from your surroundings. This implies finding a peaceful, uncluttered place to keep you stimulated and focused. Remove things that are simple to access and that take your concentration away, such as your phone or even your to-do list. 

Prioritize your work

Prioritize your work - How to Get More Done?

The aim here is to use your most eminent energy, peak productive hours to make a substantial improvement in your most critical work. What you decide to spend your time on should be important and urgent. If the rest of the day gets consumed by meetings, calls, and important tasks, you should be able to look back on it and know you got something meaningful done. You can use Eisenhower’s decision matrix to prioritize your work.

Listen to your body, not the clock

Listen to your body, not the clock

While we’ve been practicing “two hours” as our guide for this whole method, it’s not a command that’s set in stone. Pushing yourself to work when you’re missing your focus and energy will only lead to burnout. Rather, you need to preserve your concentration by giving yourself time to heal. Just take breaks in between your work. Keep yourself hydrated and energized.

Making your daily highlight each day guarantees that you feel fulfilled and accomplished at the end of the day. But it doesn’t mean you have to stop there. Use the rest of your time to make advancement on important tasks and catch up on conferences, meetings, and other updates. 

What is Float Project Management and what are the Benefits of It?

What is Float Project Management and what are the Benefits of It?

If you’ve been working in project management for quite some time, then you have presumably heard about float project management. While it is not so famous as other project management structures, float project management can be an effective way to boost your projects and give your productivity a great rise.

Float or slack is the amount of time an assignment or task can be delayed without it affecting the overall deadline or other assignments in the project. Counting them can assist you to verify your project plans and make certain you recognize whether you’ll be able to finish projects on time.

What is Float Project Management?

What is Float Project Management?

Float project management is a kind of project management that assists you to verify your project plans and work out how much time individual assignments can shift without affecting the overall timeline or delivery date.

If you already have a reliable method of handling the assignments that make up a project but cope with resource management or resource scheduling, float project management can be an exceptional approach to evaluate your team’s time more precisely and stop projects missing their deadlines.

What are the Benefits of it?

Benefits of Float Project Management

Float project management is extremely helpful because it assists distinguish which tasks are ready to be affected by delay or restructuring without harming your overall project. It also assists you to stop cutting path tasks from being taken back or moved which then prevents your project from missing the deadline.

Being able to distinguish float or slack in your projects is especially beneficial. Finding compliance in your plans indicates you can improve resource scheduling without requiring additional client or management approval for new deadlines. 

How to Calculate Float in Project Management?

How to Calculate Float in Project Management?

If all of this seems beneficial to you, you’re apparently thinking about how to determine float time in your projects. Luckily, float can be readily calculated using the float time formula.

The float time formula works out float using the earliest and latest start or finish times for individual tasks. The formulas are:

  • Float = Late Start – Early Start 
  • Float = Late Finish – Early Finish

For illustration, let’s consider two tasks, Task A and Task B. Task B can’t start until Task A is completed and Task A takes 5 days. But in your schedule, you’ve allotted 15 days for Task A to be finished. That implies that Task A could start 10 days after the scheduled start date without affecting Task B. The float for Task A is then 10.

What is Multitasking and how does it affect Your Brain?

What is Multitasking and How Does it Affect Your Brain?

We generally think of multitasking as our attempt to do multiple things at once. It’s just like the busy receptionist of any organization who is getting calls, dealing with clients, and taking files. Or just like a project manager spending all day in the office while writing reports, managing employees and getting updates from coworkers. But have you ever wonder what multitasking does to your brain? Learn now.

According to Dr. Meyer, trying to split your attention between tasks that require effort and concentration means one or both of them will suffer:

“Once you start to make things more complicated, things get messier, and as a result, there’s going to be interference with one or more of the tasks. Either you’re going to have to slow down on one of the tasks, or you’re going to start making mistakes.”

What Multitasking does to your brain?

What Multitasking does to your brain?

Many other studies have found that excessive multitasking has severe consequences on our mental and physical well-being.

  • Impacts your short-term memory:A 2011 research study from the University of California San Francisco found multitasking adversely affects your working memory—your brain’s “Scratchpad” used to control and concentrate on important knowledge.
  • Leads to prolonged anxiety: Neuroscientists state that multitasking literally consumes your mind’s power reserves, making you lose focus and become more worried.
  • Hinders creative thinking: Added stress and a shortage of brain “energy” caused by multitasking can also cause you to waste your capability to think outside the box. To be inventive, our minds need space to understand or “hatch” new ideas.
  • Prevents you from getting into a state of flow:Flow is the state of mind where we’re so concentrated on a task that our productivity skyrockets. (In one instance, officials said they were 500% more productive while inflow). Though, flow needs sustained energy and locus. Something multitasking gets in the way of.
  • Causes more mistakes and less productivity:Various investigations have found that multitasking causes people to take longer to do easy tasks, lower your IQ by an average of 10 points, and can even have the same adverse impression as losing a night’s sleep.
How to Organize Your Day at Work?

How to Organize Your Day at Work?

There are times and situations when we thought that we could’ve done more work or possibly faced some situations when some critical tasks were left unfinished by the end of the day. How about the feeling of misused time? It happens because of a lack of strategy for organizing our day. If any of those situations feel familiar, it’s important to do some organizing. In this article, we will tell you some simple tips on how to organize your day at work.

Organize Your Day at Work

Be on Time

Be on Time - Organize Your Day at Work

Reaching at your workplace on time isn’t just an everyday habit. It assists you to stay focused and confident and gives more time to get ready for the day’s work. Not to mention leaving a big impression about you on your coordinates and managers.

Make To-Do List

To-Do list

It is productive to make a better list of tasks that needed to be done before you start working properly. Start with the most crucial ones — those need to be done first. This will allow you to concentrate on them more and give sufficient time to complete them precisely. The simple and short ones should be left for later, as you won’t need much focus to finish them. Note that your list can be digital — it’s more comfortable and more natural to operate.

Check your mail

Checking emails

Checking your email before doing important work should be a rule, as it can distract you later. While checking your inbox center on the most relevant messages and respond only to the most critical ones. It’s straightforward to misplace yourself in checking your email continually, so keep it to a bare minimum — no more than 3-4 check per day. The same is the case with checking voice mails.

Reward Yourself

Reward yourself

Motivation and recognition are very essential for productive work. So it’s great to present yourself small rewards after finishing a tough task. Even something as minute as a tea break can work phenomenally after an obnoxious meeting with a client.

Take Breaks

Take short breaks - Organize Your Day at Work

Even on the most hectic day, you need a pause. Continuous work produces a lot of stress and isn’t as powerful as you might imagine. Your mind and body require some downtime every now and then. It’s best to spend your break outside your workplace, as it assists you to relax and tackle the difficulty later with new enthusiasm. Frequent breaks are great for maintaining your productivity high every day.

Avoid Multitasking

Avoid Multitasking

It takes a long time to regain your concentration on the task at hand if you take your focus away from it, it will take you much more time to regain it. So if you need to be productive, set your mind on one task at a time. As a non-focused mind is not useful for productivity and achieving a desirable goal. 

Be Realistic

Set realistic goals

Confidence is helpful but you should keep it in line at the workplace. Your goals must be realistic and you have to recognize that it can be tricky to accomplish everything you’ve planned for a particular day. The same task will be presumably left for the next day. Just try to organize the remaining tasks for the next day. This will assist you to be free of depression and anxiety.