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How to Get More Done in 2 Hours than in a Day?

How to Get More Done in 2 Hours than in a Day?

There are many situations when you think you have not done enough even if you have spent a whole day on it. To know what is refraining you to get things done; you should pay close attention to the pattern or way of your work. It is not about how much you give time to a specific task, it is about how and when you give your time to a specific time. In this article, we will show you how to get more done in less time.

According to some researches, it is found that the employee’s productivity and focus are on the peak for three hours in a working day. After that, the graph of productivity starts to decline. If you know how to use your time, even these three hours are sufficient to get desirable results.

How to Get More Done?

How to Get More Done?

Thinking you’re going to be 100% focused for an entire day is naive at best. Instead, you simply need to accept your limitations and then optimize your day around them. Two hours of intense focus can yield more results than a day loaded with meetings, emails, calls, and tasks.

Find your optimal time to work

Find your optimal time to work

We all have moments during the day where we’re naturally more active, concentrated, and productive than others. If you can schedule your focused time during these times, you’ll easily get more out of them. We all have several factors that define when we’re most prolific. But if you’re uncertain, the morning is a reliable spot to begin.

Provide yourself a suitable environment

Peaceful Workplace Environment

You need to provide yourself the suitable environments to take benefit of that time. That involves optimizing how and where you work as well as making sure you’re beginning the day with competent energy.

Start by eliminating the outside distractions from your surroundings. This implies finding a peaceful, uncluttered place to keep you stimulated and focused. Remove things that are simple to access and that take your concentration away, such as your phone or even your to-do list. 

Prioritize your work

Prioritize your work - How to Get More Done?

The aim here is to use your most eminent energy, peak productive hours to make a substantial improvement in your most critical work. What you decide to spend your time on should be important and urgent. If the rest of the day gets consumed by meetings, calls, and important tasks, you should be able to look back on it and know you got something meaningful done. You can use Eisenhower’s decision matrix to prioritize your work.

Listen to your body, not the clock

Listen to your body, not the clock

While we’ve been practicing “two hours” as our guide for this whole method, it’s not a command that’s set in stone. Pushing yourself to work when you’re missing your focus and energy will only lead to burnout. Rather, you need to preserve your concentration by giving yourself time to heal. Just take breaks in between your work. Keep yourself hydrated and energized.

Making your daily highlight each day guarantees that you feel fulfilled and accomplished at the end of the day. But it doesn’t mean you have to stop there. Use the rest of your time to make advancement on important tasks and catch up on conferences, meetings, and other updates. 

How to Organize Your Day at Work?

How to Organize Your Day at Work?

There are times and situations when we thought that we could’ve done more work or possibly faced some situations when some critical tasks were left unfinished by the end of the day. How about the feeling of misused time? It happens because of a lack of strategy for organizing our day. If any of those situations feel familiar, it’s important to do some organizing. In this article, we will tell you some simple tips on how to organize your day at work.

Organize Your Day at Work

Be on Time

Be on Time - Organize Your Day at Work

Reaching at your workplace on time isn’t just an everyday habit. It assists you to stay focused and confident and gives more time to get ready for the day’s work. Not to mention leaving a big impression about you on your coordinates and managers.

Make To-Do List

To-Do list

It is productive to make a better list of tasks that needed to be done before you start working properly. Start with the most crucial ones — those need to be done first. This will allow you to concentrate on them more and give sufficient time to complete them precisely. The simple and short ones should be left for later, as you won’t need much focus to finish them. Note that your list can be digital — it’s more comfortable and more natural to operate.

Check your mail

Checking emails

Checking your email before doing important work should be a rule, as it can distract you later. While checking your inbox center on the most relevant messages and respond only to the most critical ones. It’s straightforward to misplace yourself in checking your email continually, so keep it to a bare minimum — no more than 3-4 check per day. The same is the case with checking voice mails.

Reward Yourself

Reward yourself

Motivation and recognition are very essential for productive work. So it’s great to present yourself small rewards after finishing a tough task. Even something as minute as a tea break can work phenomenally after an obnoxious meeting with a client.

Take Breaks

Take short breaks - Organize Your Day at Work

Even on the most hectic day, you need a pause. Continuous work produces a lot of stress and isn’t as powerful as you might imagine. Your mind and body require some downtime every now and then. It’s best to spend your break outside your workplace, as it assists you to relax and tackle the difficulty later with new enthusiasm. Frequent breaks are great for maintaining your productivity high every day.

Avoid Multitasking

Avoid Multitasking

It takes a long time to regain your concentration on the task at hand if you take your focus away from it, it will take you much more time to regain it. So if you need to be productive, set your mind on one task at a time. As a non-focused mind is not useful for productivity and achieving a desirable goal. 

Be Realistic

Set realistic goals

Confidence is helpful but you should keep it in line at the workplace. Your goals must be realistic and you have to recognize that it can be tricky to accomplish everything you’ve planned for a particular day. The same task will be presumably left for the next day. Just try to organize the remaining tasks for the next day. This will assist you to be free of depression and anxiety.

Budgeting Time for a Remote Team

How Budgeting Time for a Remote Team can Help Your Business?

The most absolute purpose of every project manager is to get the maximum out of every minute of the working day. In this quest, time is an important factor. If you save time and manage it well, you are also saving budget, effort, and stress. It is a great thing to improve your productivity. In this article, we will discuss how budgeting time for a remote team can help your business.

Budgeting Time for a Remote Team

Time budgeting is a technique that encourages you to organize your working day in a more useful style. It suggests that you’re more prone to get through all the assignments you have proposed. Without setting aside chunks of time, it’s much more natural to get rattled by other people’s craft and plans and not focus on what you should be doing.

Budgeting Time for a Remote Team

Useful for the entire team

Time budgeting is also an exceptional method of developing clarity within your company and employees. By putting blocks into your calendar for all to see, your plan becomes clear and accessible. Employees can accomplish their responsibilities and manage time more efficiently; see fields where people are probably reproducing work, and better plan conferences and other projects.

Teamwork

Improve work-life balance

By setting all your programs in your calendar, you can view and recognize precisely how long you are spending on various tasks. Possibly you notice that something is taking up an excessive amount of your time, or that something is being missed. By getting this summary, it becomes much more comfortable to prioritize your tasks next time as you receive good working guides.

Improve work-life balance

If you also save some time for lunch and put it in your plan, you’re much less prone to work through it or end up eating at your desk.

Timeboxing

Timeboxing is a unique behavior of budgeting your time, which is related to blocking but comes at it from a slightly unconventional perspective. Rather than setting a 2-hour block to accomplish a task, you allocate a specific amount of time for that task which is bound and can’t be prolonged. What you produce and have at the end of the allocated time is the accomplished task, no matter what time it is in.

Timeboxing - Budgeting Time for a Remote Team

Timeboxing helps to limit the amount of time you spend on a task, decreasing time loss and in theory enabling you to work on more tasks. It can be simple to just spend an additional half an hour on something, but not make much difference to the outcome.