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How to Manage Profits and Costs with Time Tracking Software?

How to Manage Profits and Costs with Time Tracking Software?

Nowadays, almost every company is providing excellent customer service to its clients, by actively spending on business solutions that use the most advanced technology and the best time tracking software. Many businesses also improve their productivity as well as streamline processes by executing such solutions. Once such great business tool is time tracking and in this article, we will discuss how to manage profits and costs with it.

Either you run a big firm or just starting a business; wasting operational costs are not acceptable. Even a minor mistake can end up in serious disasters if not handled appropriately. Therefore, time tracking tools are an excellent technique to increase profits and cost breakdown, altogether. 

Manage Profits and Costs

Manage Profits and Costs

Many businesses greatly lessen their costs, by adopting the modern trend of automating daily processes. Every moment and every assignment is important for the ultimate project delivery no matter how small they are. By using time tracking software, you can efficiently handle unseen billable hours such as time spent on emails, phone calls, project management and discussion, conferences, and fieldwork.

Working with freelancers or remote teams

Working with freelancers

When you are fully aware of what your remote workers are doing and how much time they are using on each task can provide you a bigger insight into how well they are using the resources. Even though outsourcing workers can decrease expenses but handling them can be a difficult task. You must adjust them strategically and productively. 

It doesn’t matter how many freelancers you are working with, time tracking will identify how much time they spent on your project and produces a record so that you can count billable hours

Improved productivity means increased profits

Increase profits

Upgrade your workplace with a time tracking tool particularly if the method is antiquated. This can help your workers be more prolific throughout the day. You can quickly determine which tasks turn into earnings and track the achievement to understand if your team is winning when they spend time on that particular task. This will not only assist you set goals but open expectations to increase profits and distinguish the idle time. 

Time tracking apps show hidden work and unproductive workflows. But it also assists you to keep a fitting check and balance on preferences, and overhead expenses. Maintain employee ineffectiveness and effectiveness by distinguishing the responsibilities that waste your time, ultimately your budget. 

Decide what you need

Time Tracking Tool

In this fast-developing world, technology is also growing at a fast speed. Using too many tools can be a poor approach. Don’t go for the products, or subscriptions that you understand you will never actually use. This is one of the techniques through which you can cut extra expenses. 

Picking just one right time tracking tool can go a long way. Not only will this save money but also supports streamline workflow. 

Use Your Customer List to Create Custom Audiences in Facebook

Use Your Customer List to Create Custom Audiences in Facebook

If you’re a marketing manager, your view and customer list are one of your valuable possessions. It’s a tool for staying in touch. It’s a method to convert contacts into clients. It’s a big source for creating audience personas. With Facebook Custom Audiences, you can also use that list to get an advantage from targeted advertisements. And if you follow the procedure properly, your Facebook audience will automatically increase alongside your list.

What are Facebook Custom Audiences?

Facebook Custom Audiences enable you to use existing contacts and visitors for Facebook advertising. Facebook uses the data you provide it, then works to meet it to program users. Those users can then view—and engage with—your ads. Custom Audiences are part of Facebook Ads, so they don’t cost you anything extra.

What are Facebook Custom Audiences?

There are four kinds of Custom Audiences on Facebook:

In this article, we will discuss the last one: Custom Audiences from a customer list.

How to Upload Customer List to Facebook?

If you want to upload your list for use as a Custom Audience, go to Ads Manager, then click on Audiences on the left section.

Marketing tools

Then, click Create a Custom Audience.

Business tools

At last, select Customer List as your source.

Facebook marketing

Now, you won’t be able to simply export a .CSV from your CRM and upload it. The data—what Facebook calls “identifiers”—requires to be formatted accurately.

Once your Custom Audience is in the system, you can decide it when you create a new Facebook Ads campaign.

Creating Lookalike Audiences on Facebook

Creating Lookalike Audiences on Facebook

Once your Custom Audience is created from your list, you can use it as the source of a Lookalike Audience.

For this, you have to go to the Ads Manager’s Audience section, and this time click Create a Lookalike Audience. Select your new Custom Audience as the source. Then show Facebook where you need your new targets to be located and how related they should be to the peoples on your list.

Pomodoro Technique

What is the Pomodoro Technique and How It Works?

It is commonly said that time and tide wait for none. It is uncertain to say either time is our friend or foe, but for most people, it is a mix of both. We begin our workday with big hopes of getting more done, and usually, we have a full eight-hour workday ahead of us. Then the unexpected happens. In just a blink of an eye, the day is over and we find we haven’t been almost as productive as we should have been. In this article, we will tell you what the Pomodoro technique is and how it can help you in time management.

What is the Pomodoro Technique?

What is the Pomodoro Technique?

No doubt, time management is one of the most difficult things to control and it is one thing that gets many people in mismanaging. The outcome is that our deadlines are hanging on our heads like a sword, and we have a big workload that needs our immediate attention to complete.

There are many time management techniques out there, but sometimes, they don’t work for many people. They include lists of tasks in unrealistic timeframes, and when we find ourselves hurrying at the last minute, the work pressure kicks in, and we get failed to achieve the target.

However, it is possible to use one time management technique that works better than the rest. And that’s called the Pomodoro Technique.

How the Pomodoro Technique Works?

How the Pomodoro Technique Works?

Implementing the Pomodoro Technique is a time management practice in which you divide your workday into 25-minute intervals. In those 25 minutes, you try to get as much done as you likely can. To promote this explosion of productivity, you will need to set a timer for 25 minutes.

Once your 25 minutes is up, and the timer has declared its completion, you stop working and take a 5-minute break. These 25-minute periods are c Pomodoros, therefore the name of this technique. Once you have performed four Pomodoro Intervals, take a longer break for 15 to 20 minutes.

Benefits of Pomodoro Technique

Benefits of Pomodoro Technique

The Pomodoro technique improves focus immensely when practiced accurately. In turn, this leads to an improvement in work completion and boost the productivity and quality of work.

Here is what the Pomodoro technique helps you to achieve:

  1. Control distractions and manage your time
  2. Develop accountability
  3. Improve weekly and quarterly planning
  4. Decrease back pain and mental fatigue
  5. Support motivation
Best Collaboration Skills to Bring Your Teams Together

Best Collaboration Skills to Bring Your Teams Together

Collaboration skills are not a new thing for humans. We have been collaborating to achieve goals since our history started. The magnificent architectural wonders of the world, progress in medicine and technology, amazing visual effects that we see on the movie screen, these are all the outcomes of collaboration. The few above-mentioned examples prove the importance of collaboration. So in this article, we will discuss some best collaboration skills that will help to bring your teams together.

Best Collaboration Skills

In the business field, most workplaces need a specific level of collaboration among team members. Even in organizations where employees work essentially on their own, there’s possibly some kind of collaboration to connect the business with other businesses and clients. So we bring the best collaboration skills you should practice.

Active Listening

Active Listening

Without powerful active listening skills from all teams, the possibilities of desirable collaboration are rare. Open and intellectual communication needs self-awareness because workers need to know their choices and still try to hear the interests of others. Good active listeners are great communicators, both verbally and with written communication. Understanding how to deliver ideas is necessary for team collaboration, but so is listening to the ideas and feedback of others.

Organization

Organization

There is no single unorganized team on earth that collaborates well and achieves the goals on schedule. Team organization is essential for achieving the desired goals at the desired time. It’s up to whoever is managing the company to ensure that each team leader has assigned the people on their team assignments and responsibilities they’re most adapted for. 

Engagement

Employee Engagement - Best Collaboration Skills

Strong collaboration is the outcome of team members who are engaged with each other and the task they’re performing. Building effective engagement and therefore, more satisfying collaboration skills that unite teams should incorporate frequent feedback and discussion. This enables employees to voice their views, share ideas, improve productivity and even search for possibly taking on new job responsibilities.

Transparency

Transparency - Best Collaboration Skills

When we talk about developing collaboration among teams in the workplace, transparency plays an important role to do that. Without it, employees feel that they’re working “for” their manager rather than working “with” their managers and that’s not always a desired thing. Let the members on your team understand where the company is concerning any projects, why particular aspects are critical, and any challenges that may come up along the way.

Adaptability

Adaptability

It is a universal fact that people are not always going to coincide with the workplace preferences of other team members, their managers, or other areas in an organization. That said, being open-minded and getting to adapt and compromise will improve the chances of victorious team collaboration by a great number.

Avoid These Time Wasters at Work to Improve Productivity

Avoid These Time-Wasters at Work to Improve Productivity

If you are trying to improve the productivity of your team or looking for methods to work more efficiently yourself, the first important thing to do so is to avoid time-wasters at work to make the most of your work time. From the peers who often stop by for gossips to doing online shopping while you are on the clock, there are always lots of time wasters. Avoid these time-wasters at work to improve productivity.

Avoid These Time-Wasters at Work

Recognizing your time wasters is your first step in decreasing them. In this article, we have outlined some common time wasters so you can recognize the traps you and your team might fall into.

Overwhelming emails

Emails - Avoid These Time-Wasters at Work

According to research, an average person sends and receives an estimated 121 business emails every day. Reading and replying to email can readily consume a huge 28% of the workweek. Furthermore, sometimes it takes much longer to look through old messages searching for that one relevant thread where someone shared a document. If your business deals with lots of emails, there is a big chance that you are wasting hours of productive time.

Multitasking

Multitasking - Productivity Killers

Doing two things at once doesn’t mean achieving two things at once. Most of us are physically inadequate in concentrating on more than one thing at a time. Multitasking can reduce productivity by as much as 40%. However, there are many reasons people try to multitask at work, from nearing deadlines to repeated delays. You might feel like you’re getting more done, but you’re just making the same tasks take longer and probably delivering worse results.

Unnecessary meetings

Unnecessary meetings - Avoid These Time-Wasters at Work

Meetings are an essential part of any business but sometimes, they seem less important and more corrupt than they have to be. That’s because unnecessary meetings tend to be draining on employees and waste company time.

Social Media

Social Media - Avoid These Time-Wasters at Work

Checking your social media accounts in your break time is fine. The problem is that it is so addictive that it can quickly add up when you check your accounts 5 to 6 times every day. A study reveals that workers waste at least an hour and a half every day scrolling through their social media accounts during work time. If we make a rough estimate of the entire week, you can lose almost a whole workday on social media.

Personal Conversations

Personal Conversations

Talkative coworkers, text messages, and even personal phone calls can consume a considerable amount of time. Did you ever face a situation of non-stop gossips and realized that an hour slipped by before you noticed? Sure, it takes some time away from your to-do lists, but it’s also necessary for your team to develop closeness and support.

Reasons Why You are Not Achieving Success

Reasons Why You are Not Achieving Success

We all face a time when we start to feel we are not achieving the desired success. The most common reason for that is we do not know what is success or we have not defined what success means to us. If you want to be successful and reach where you want to, you should define what your success is. In this article, we will tell you about the reasons why you are not achieving success.

Why You are Not Achieving Success?

Success is not a one-step process. It comes after a long process and competitive efforts. One of the best steps to achieve success is to set goals. Setting goals provides you both long-term vision and short term vision. Some studies have found that the most common reasons you are not achieving success is not having clear goals. And almost all of these conflicts occur because you are not seeing goal setting as a solution.

Your Goals Are Too Indefinite

Indefinite Goals - Why You are Not Achieving Success

Many times, people set goals that are too indefinite. You might consider “I’d like to get in shape.” And yes, it would be great — but unless you plan your goals more precisely, you’re apparently not going to achieve them. Definite goals are necessary because when you define precisely what you need to do, it’s more comfortable to envision yourself doing it and ultimately go through the actions.

Setting Unattainable Goals

Unattainable Goals

Setting goals is always an important task for any project or business. You might have great plans — such as becoming a billionaire or building your dream house. But first, you must contemplate if these are attainable goals. If you set the bar too high, you’re not going to achieve your goals, and you’ll feel discouraged and disappointed in yourself and burned out. An easy approach to stop this is by setting goals that are attainable.

Setting Irrelevant Goals

Why You are Not Achieving Success

Accomplishing any goal may be exciting, but if it doesn’t move you further down the road on your overall strategy for your life, it wasn’t really worth it. That’s why you should always make sure your goals aren’t a waste of your time. You set the goals that are going to help you in the overall success you want and in the long run. Each goal should have a reason behind it to help make it appropriate.

Not Setting Timeframe

Time Tracking

Adding a deadline to every goal you set is crucial and helpful to track your performance and productivity. When you add a deadline to your goals, you’ll be much more concentrated on your work and try to give your full to ensure you achieve them before the time is up. To ensure you attain the goals you give yourself realistic time frames. These help you keep your goals regulated and within reach. You can also try some tools like Timelo to track your performance and productivity.

How to Get More Done in 2 Hours than in a Day?

How to Get More Done in 2 Hours than in a Day?

There are many situations when you think you have not done enough even if you have spent a whole day on it. To know what is refraining you to get things done; you should pay close attention to the pattern or way of your work. It is not about how much you give time to a specific task, it is about how and when you give your time to a specific time. In this article, we will show you how to get more done in less time.

According to some researches, it is found that the employee’s productivity and focus are on the peak for three hours in a working day. After that, the graph of productivity starts to decline. If you know how to use your time, even these three hours are sufficient to get desirable results.

How to Get More Done?

How to Get More Done?

Thinking you’re going to be 100% focused for an entire day is naive at best. Instead, you simply need to accept your limitations and then optimize your day around them. Two hours of intense focus can yield more results than a day loaded with meetings, emails, calls, and tasks.

Find your optimal time to work

Find your optimal time to work

We all have moments during the day where we’re naturally more active, concentrated, and productive than others. If you can schedule your focused time during these times, you’ll easily get more out of them. We all have several factors that define when we’re most prolific. But if you’re uncertain, the morning is a reliable spot to begin.

Provide yourself a suitable environment

Peaceful Workplace Environment

You need to provide yourself the suitable environments to take benefit of that time. That involves optimizing how and where you work as well as making sure you’re beginning the day with competent energy.

Start by eliminating the outside distractions from your surroundings. This implies finding a peaceful, uncluttered place to keep you stimulated and focused. Remove things that are simple to access and that take your concentration away, such as your phone or even your to-do list. 

Prioritize your work

Prioritize your work - How to Get More Done?

The aim here is to use your most eminent energy, peak productive hours to make a substantial improvement in your most critical work. What you decide to spend your time on should be important and urgent. If the rest of the day gets consumed by meetings, calls, and important tasks, you should be able to look back on it and know you got something meaningful done. You can use Eisenhower’s decision matrix to prioritize your work.

Listen to your body, not the clock

Listen to your body, not the clock

While we’ve been practicing “two hours” as our guide for this whole method, it’s not a command that’s set in stone. Pushing yourself to work when you’re missing your focus and energy will only lead to burnout. Rather, you need to preserve your concentration by giving yourself time to heal. Just take breaks in between your work. Keep yourself hydrated and energized.

Making your daily highlight each day guarantees that you feel fulfilled and accomplished at the end of the day. But it doesn’t mean you have to stop there. Use the rest of your time to make advancement on important tasks and catch up on conferences, meetings, and other updates. 

How to Organize Your Day at Work?

How to Organize Your Day at Work?

There are times and situations when we thought that we could’ve done more work or possibly faced some situations when some critical tasks were left unfinished by the end of the day. How about the feeling of misused time? It happens because of a lack of strategy for organizing our day. If any of those situations feel familiar, it’s important to do some organizing. In this article, we will tell you some simple tips on how to organize your day at work.

Organize Your Day at Work

Be on Time

Be on Time - Organize Your Day at Work

Reaching at your workplace on time isn’t just an everyday habit. It assists you to stay focused and confident and gives more time to get ready for the day’s work. Not to mention leaving a big impression about you on your coordinates and managers.

Make To-Do List

To-Do list

It is productive to make a better list of tasks that needed to be done before you start working properly. Start with the most crucial ones — those need to be done first. This will allow you to concentrate on them more and give sufficient time to complete them precisely. The simple and short ones should be left for later, as you won’t need much focus to finish them. Note that your list can be digital — it’s more comfortable and more natural to operate.

Check your mail

Checking emails

Checking your email before doing important work should be a rule, as it can distract you later. While checking your inbox center on the most relevant messages and respond only to the most critical ones. It’s straightforward to misplace yourself in checking your email continually, so keep it to a bare minimum — no more than 3-4 check per day. The same is the case with checking voice mails.

Reward Yourself

Reward yourself

Motivation and recognition are very essential for productive work. So it’s great to present yourself small rewards after finishing a tough task. Even something as minute as a tea break can work phenomenally after an obnoxious meeting with a client.

Take Breaks

Take short breaks - Organize Your Day at Work

Even on the most hectic day, you need a pause. Continuous work produces a lot of stress and isn’t as powerful as you might imagine. Your mind and body require some downtime every now and then. It’s best to spend your break outside your workplace, as it assists you to relax and tackle the difficulty later with new enthusiasm. Frequent breaks are great for maintaining your productivity high every day.

Avoid Multitasking

Avoid Multitasking

It takes a long time to regain your concentration on the task at hand if you take your focus away from it, it will take you much more time to regain it. So if you need to be productive, set your mind on one task at a time. As a non-focused mind is not useful for productivity and achieving a desirable goal. 

Be Realistic

Set realistic goals

Confidence is helpful but you should keep it in line at the workplace. Your goals must be realistic and you have to recognize that it can be tricky to accomplish everything you’ve planned for a particular day. The same task will be presumably left for the next day. Just try to organize the remaining tasks for the next day. This will assist you to be free of depression and anxiety.

Budgeting Time for a Remote Team

How Budgeting Time for a Remote Team can Help Your Business?

The most absolute purpose of every project manager is to get the maximum out of every minute of the working day. In this quest, time is an important factor. If you save time and manage it well, you are also saving budget, effort, and stress. It is a great thing to improve your productivity. In this article, we will discuss how budgeting time for a remote team can help your business.

Budgeting Time for a Remote Team

Time budgeting is a technique that encourages you to organize your working day in a more useful style. It suggests that you’re more prone to get through all the assignments you have proposed. Without setting aside chunks of time, it’s much more natural to get rattled by other people’s craft and plans and not focus on what you should be doing.

Budgeting Time for a Remote Team

Useful for the entire team

Time budgeting is also an exceptional method of developing clarity within your company and employees. By putting blocks into your calendar for all to see, your plan becomes clear and accessible. Employees can accomplish their responsibilities and manage time more efficiently; see fields where people are probably reproducing work, and better plan conferences and other projects.

Teamwork

Improve work-life balance

By setting all your programs in your calendar, you can view and recognize precisely how long you are spending on various tasks. Possibly you notice that something is taking up an excessive amount of your time, or that something is being missed. By getting this summary, it becomes much more comfortable to prioritize your tasks next time as you receive good working guides.

Improve work-life balance

If you also save some time for lunch and put it in your plan, you’re much less prone to work through it or end up eating at your desk.

Timeboxing

Timeboxing is a unique behavior of budgeting your time, which is related to blocking but comes at it from a slightly unconventional perspective. Rather than setting a 2-hour block to accomplish a task, you allocate a specific amount of time for that task which is bound and can’t be prolonged. What you produce and have at the end of the allocated time is the accomplished task, no matter what time it is in.

Timeboxing - Budgeting Time for a Remote Team

Timeboxing helps to limit the amount of time you spend on a task, decreasing time loss and in theory enabling you to work on more tasks. It can be simple to just spend an additional half an hour on something, but not make much difference to the outcome.