Some Important Things to Include in Daily Activity Reports

Some Important Things to Include in Daily Activity Reports

A daily activity report is one of the most important evaluations that plays an essential role in updating the client about their product and service tasks, by management to monitor the performance of the employee, and often act as a piece of solid proof when needed. In this article, we will discuss some essential things to include in daily activity reports.

Daily Activity Reports

Employees need to be mindful of their work and daily tasks in detail and have to include a few things like their total working hours, time spent on each task to ensure they are producing quality daily outcomes that meet the business requirements.

Start and Finish Time

Time Tracking Software

The first and foremost requirement of creating the daily activity reports starts with the time employees check-in the workplace. The activity report must indicate the actual time of starting the shift, not the round-off figures. As this can bring a wrong impact on the management. To stop this situation where work assessment can be manipulated, a good time tracking software like Timelo can do wonders. It can help both the employees and managers to track the time spent on each task and check for improvements where needed.

Descriptive Work Detail

Daily Activity Reports

The appropriate and comprehensive information management performed by employees is a difficult task. Employees have to include every detail on how every task is performed. This allows the managers who were not present on the floor to oversee them and check they are active throughout their shift. Managers can simply go through the assessment at a glance and quickly find relevant information. If managers need special reports, Timelo enables them to customize the evaluation according to their requirements and particular criteria.

Results

Business guides

Another wise approach is to not forget to highlight progress and the goals accomplished. In this regard, you should discuss metrics with the person you report to beforehand. In this way, you’d know how to describe your progress. 

Challenges and Roadblocks

Challenges and Roadblocks

Last but not least, note the issues you have faced in your working day while also providing suggestions for any steps that the management can take to ensure smooth workflow.

Final Thoughts

Timelo is a great business tool helping managers, employees, and organizations. From the daily activity report to finish the project or task, it assists the organization to deliver the best to their clients. Furthermore, it also helps to improve the productivity & efficiency of both employees and the organization.

The Right Ways Hiring Tool Make Recruiting Easier

The Right Ways Hiring Tool Make Recruiting Easier

Most business owners would agree that hiring the right person is still a difficult process for their business. With online applications opening the floodgates to applicants, no matter their applications, HR experts and supervisors have found the quest for the best applicant takes more time. Many potential candidates can get through to the interview or even the onboarding phase before companies realize they just do not hold the right skill set they want. In this article, we will discuss how hiring tool make recruiting easier.

Hiring Tool Make Recruiting Easier

With pre-employment screening and other hiring tools, managers are helping with the hiring process. Learn how hiring tool make recruiting easier for your business.

Get Rid of Mass Applications

https://timelo.com/how-to-do-remote-hiring-a-guide-to-get-good-candidate/

One of the obstacles of modern hiring is what we sometimes call the mass applicant. This is the candidate who takes the same resume and cover letter and sends it to almost any new listing that’s posted, regardless of the job or the level of experience needed. 

A hiring tool presents an extra step like a pre-employment test can actually exclude these candidates right out. That implies you will spend far less time ordering through the applications that shouldn’t be there, giving you time to concentrate on the motivated and able applicants.

Test the Skills Ahead of Time

Test the Skills Ahead of Time

Almost every job out there needs some set of skills. These may be hard skills, like expertise in a particular programming language, or more flexible skills, like sales skills or customer service skills. In every case, though, you need to evaluate these skills before you hire them. That’s where a hiring tool can help.

The right hiring tool can actually evaluate people on the skills you want before you even look at their application. 

Lead to Competent Interviews Faster

Hiring process

There is probably nothing more frustrating than going through a prolonged hiring process, only to get to the interview process and have no one be exceptional. This is frequently because what’s on the paper and who a person is can be different.

But with the appropriate hiring tool, you can actually make certain your interviewees are pre-screened to be much more encouraging. And that implies you can concentrate on questions that matter in the interview rather than trying to evaluate their skills.

Why Do You Need to Start Business Process Improvement in 2021?

Why Do You Need to Start Business Process Improvement in 2021?

Business process improvement means diagnosing, analyzing, and developing current processes in the business to improve performance, advance project management methods, and present continuous business growth. It is the type of process that can relate to any change in the current process in a business. It depends on the company, its structure, and field of operation.

Business Process Improvement

Business Process Improvement is especially critical for businesses that cope with poor project management and have difficulties with establishing the appropriate business processes. But it also serves to improve existing procedures and add value to projects.

If you’re thinking about why business process improvement is important, here are some of the benefits of BPI.

Work Automation

Work Automation

According to the latest research, as many as 45 percent of the activities people are paid to perform can be automated by adapting technologies. The technology used with people’s skills and the appropriate methodologies can automate and optimize work.

It can enhance the quality of work by reducing tiresome activities and administration, streamlining workflow, and producing more clarity to teamwork.

Waste Elimination

Business Process Improvement

BPI assists in better planning, organization, and thoroughly prepare for a project in the long-term. By setting clear methods and procedures, you know your goals, the means to achieve them, what to avoid, and what to look for.

One of the most important advantages of waste elimination is the ability to precisely evaluate the profitability of projects or specific processes that waste too much time and money, and don’t bring any value to the business.

Cost Optimization

Cost Optimization

One of the main premises of business process improvement is cost optimization.

BPI includes a thorough review of statistics, figures, budget, and projects to recognize weak spots. With this technique, you can save money on additional expenses with work automation, by improving your workplace with innovative solutions, and apply time management strategies.

Productive Workflow

Productive Workflow

Business process improvement also enables you to eliminate redundant procedures and optimize performance time for specific activities.

If you conduct a precise examination of your workflow, you can redesign it to be more productive, less time-consuming, and modernized.

How Time Tracking Software Can Help Education Sector?

How Time Tracking Software Can Help Education Sector?

In this difficult time of the global pandemic, it is becoming a challenge for teachers to see what their students are doing and likewise for the school/college/university administrators to see how much attention teachers are giving to students. Whether classes have been conducting properly or not, proper timings, assignments are shared or not, etc., there are many concerns at the same time. In such situations, good time tracking software can be a game-changer. Learn how time tracking tools can help in the education sector.

Time Tracking Software Can Help in Education

So now we all understand that it is very difficult to manage online classes, satisfying parents and children as they are not intimate with the online education system. In this article, we will discuss how time tracking software can help in the education sector.

Time Tracking

Time Tracking Software

With a fitting time tracking software, university admins can learn how teachers & students are spending their time, whether or not their performance is adequate and effective. Nevertheless, examining an individual’s activities manually is not a great idea as it takes more time and effort. Tracking the time of your staff can you help you to monitor productivity and performance.

Real-Time Monitoring

Real-Time Monitoring

Real-time monitoring enables you to identify the real-time availability status of staff and students during the classes, understand an individual’s workflow, and protect them from undesired behavior. Time tracking tools can readily help you to implement real-time monitoring.

Attendance Monitoring

Attendance Monitoring

In the educational sector, activities are usually pre-planned. With such solutions, the teacher’s activities are being tracked by the administrators, while senior staff or teachers can respectively observe the students that they are regularly attending the classes or not.

Reduce Manual Process

Reduce Manual Process

Managing the paperwork of the entire organization is not a simple task and when an automated solution is available, you don’t need to be. An employee monitoring tool can help educational institutions to automate all the processes of time and attendance recording and improve the payroll process at the highest precision.

Keep Track of Accurate Data

Time Tracking Software Can Help in Education

The educational process relies on reliable statistics and practical insight to examine working patterns and make judgments on them. A time tracking software can help to improve interpersonal relations, improves transparency, and presents a fair result for the whole staff and class.

How Companies Unintentionally Limit Employee Productivity?

How Companies Unintentionally Limit Employee Productivity?

While the past few years have changed some of the ways we used to define our productivity, from a business perspective productivity is still generally something that needs to be regulated and improved. But racing to review employee activity, preferences and improvement usually neglect a simple fact: employee productivity starts at a systems level.

Employee Productivity

To empower employee productivity, businesses need to constantly revisit and improve their existing processes, culture, and policy. 

Increase employee autonomy and authority

Increase employee autonomy and authority

One of the most powerful ways productivity can be increased at a systems level is by giving employees more freedom and authority, rather than misjudging towards more top-down control. Increasing employee autonomy and power can also massively decrease workflows. If an employee is responsible for a task or any assignment, they should also have the authority to make decisions relating to that task without waiting for approval or sign-off. 

Improve communication processes

Improve communication processes

Another great way productivity can be increased at a systems level is by establishing clear communication protocols. Without adequate, two-way communication, you can’t expect expectations or responsibilities to be clear to your team. One big difficulty many businesses face today is that there are so many communication channels and platforms in use, people aren’t sure which technology to use and when.

Increase work visibility

Employee Productivity

The third change you can make to improve productivity at a system level is to increase work visibility. With so many employees working remotely, it’s more important than ever to keep workers visible. When teams work in isolation – potentially spread across different countries and time zones – it’s easy to lose sight of team capacity and availability. 

Conclusion

Eventually, businesses don’t need to spend huge amounts of money to improve productivity at a systems level. In general, it’s the things that cost the least that make the biggest difference – like establishing clear communication protocols, increasing employee autonomy, and giving people the time and space to thrive in their work.

Some Techniques to Make Sure Your Employees are Working Properly

Some Techniques to Make Sure Your Employees are Working Properly

Distractions are an inevitable part of any working environment. Employees sometimes waste time during working hours doing activities that are not productive. For that you might be considering; is there something you can do to track their work? One of the major concerns of business owners is to make sure that their employees are actually working when they are supposed to. In such situations, there are two choices. They can rely on employees’ loyalty and sincerity or they can use time tracking software. Keep reading to know how to make sure your employees are working properly.

Employees are Working Properly

The best solution for all the above-discussed concerns is just to use functional software to observe employees like Timelo which ensures you always get reliable data and detailed information about what employees are doing during their working hours.

Here is the list of some other things you can do to enhance working efficiency.

Set Clear Expectations

Set Clear Expectations

The one who is planning a task needs to be considered out beforehand. That implies every task should have a well-defined expected result and due date. This provides employees a clear understanding of what needs to be done and in which time frame. This encourages them to adjust accordingly. Team Monitoring Software can be helpful in this. All team members have a clear understanding of which assignments are pending which are completed and at what time.

Track the Performance Regularly

Make Sure Your Employees are Working Properly

Supervisors have to physically present with employees to review their work as they have to track the employee’s work regularly and regulate their productivity. But, the Employee Tracking App like Timelo keeps an eye on all the things and makes processes more manageable. Using this solution, you do not have to present physically. The tool can track the performance and even notify you where they are lacking.

Manage Timesheets – Employees are Working Properly

Manage Timesheets

Every team has weekly meetings where they review the task done and prepare for the ones that need to start. This is an efficient way to keep every employee responsible and can know about development on tasks, getting feedback on assignments, and results. But if employers need to assure that the staff is on the right track, they need to introduce daily reports. To overcome the difficulty you can simply implement employee reporting software that enables you to examine which task employees are working on and how much time they spent on each task.

Top Productivity Tools for Remote Teams to Help Your Business

Top Productivity Tools for Remote Teams to Help Your Business

If you have recently searched for job ads, you may have noticed a big hike in the number of positions that allow remote working. It is no coincidence. In fact, remote work has been on the rise in recent years especially after the pandemic. There are also many benefits to this type of working method. A study shows that 99% of all remote workers fancy working this way for the rest of their careers. To get the most out of it, here are some productivity tools for remote teams.

Productivity Tools for Remote Teams

Although remote work is a very popular and prevalent working system, there are also certain difficulties associated with it. Working in remote environments can sometimes be challenging because of barriers in communication, collaboration, storage, and many other processes. For these obstacles, try these productivity tools for remote teams.

Time Tracking Tools

Time Tracking Software - Productivity Tools for Remote Teams

The tradition of time tracking is not a new invention. It’s been around since the days of punch cards in factories. In remote teams, time tracking can be beneficial for a variety of reasons other than studying how productive someone is. It’s actually an excellent method to track how much time a particular job takes away and assists you to drop the tasks that waste your time.

You can check out these top time tracking tools to help boost the productivity of your remote team.

Communication Tools

Communication tools

The most influential obstacle in remote work is definitely communication. Since you can’t easily walk over to the other person in your office, you’re bound to resort to other means of staying in touch with your team. Using a phone is fairly expensive while emailing is sluggish and clunky. So, the ideal solution comes in the shape of team chat apps.

You can use apps like Skype, Google Meet, and Zoom to maintain good communication within your team.

Cloud Storage and File-Sharing Tools

Cloud Storage and Data Transfer

Working remotely needs not only various means of communication but also file management and sharing. Since your team members can be spread all around the world, it’s essential to have a secure method of saving and sharing your files so they can be accessed at all times.

For this purpose, you can use well-known tools like Dropbox, OneDrive, and Google Drive.

Benefits of a Virtual Assistant: How It Can Help Your Business

Benefits of a Virtual Assistant: How It Can Help Your Business

In this modern world, starting a small business is not that difficult. Anyone can his own business. Most entrepreneurs, however, find it difficult to start their own business. They were frustrated when others went ahead with their business to grow and grow. They change their attitude towards themselves, their families, and their friends. So how to manage this situation? In this article, we will discuss the benefits of a virtual assistant and how it can help you with your business.

Benefits of a Virtual Assistant

Starting a business should have a solid framework as this will help keep the business in the market. As entrepreneurs live in modern technology, they need to think about what can help their business move forward. Attract and maintain more clients all over the world as a market.

Hiring a virtual assistant will help you grow and thrive in your business, feel more relaxed, and live a life without worry. Building a team can make it more manageable to run the company and keep clients involved with informational details. By growing your business, it can progress efficiently and effectively.

Benefits of a Virtual Assistant

Some of the benefits of a virtual assistant are:

With the virtual assistant you can lessen the busy time so that you can focus on other business processes. Support your business to run smoothly without conflicting with other activities that you need to focus on instantly. He can handle the time to accomplish the task assigned to him. Multitasking is the most efficient VA solution for your business.

Virtual Assistant

The virtual assistant assists you save money by not having to work in an office to take up space and buy new tools such as computers, headsets, or phones. You do not have to pay for any extra services or expenses. You only pay your VA for the time he worked on the task you assigned him.

Best Business Tools

The virtual assistant will assist you to avoid workload. If you concentrate too much on everything, you can become disturbed, frustrated, and damaging to your business. It helps you get things fixed and run smoothly and can do multiple tasks with no undesired downtime until everything is done. You can concentrate on growing your business and giving it more confidence.

Project Management

A virtual assistant will help you strengthen the weak point that you have. Compared to working in the office, you will multitask if you focus and manage your people while you work. They are always by their side to keep you updated and there are a few rules that you need to follow as you work.

Business tips

With trained virtual assistants, they can do more tasks, such as: For example, ask someone to reply to customer emails, receive social media advertisements, or do research. Find the right people online and who can buy your products. VAs are trained specialists.

Business Reports Every Business Owner Needs to Analyze Regularly

Business Reports You Need to Check Regularly

Frequently analyzing data is an essential part of every business, regardless of its industry or size. This is the information that informs you exactly how your business is running, what is working, what isn’t, and what your strengths and weaknesses are. So in this article, we will tell you about some important business reports you need to check regularly.

Business Reports You Need to Check

In order to help you gather and examine accurate data, here are some important business reports you need to check regularly to keep your business flourishing.

Employee Time Tracking Report

Employee Time Tracking - Timelo

Using employee time tracking software that has detailed reporting enables you to dive in and actually see what your team is doing while on the clock. Small business owners can use these employee productivity reports to discover the particular periods that they were unproductive, and then examine what they were actually doing at that time. This enables you to discuss issues and ultimately eradicate practices that contribute to lower team productivity.

Sales and Revenue Report

Sales and Revenue Report

Sales and revenue are just like a backbone for every business. Without them, you have nothing. You must evaluate your sales and revenue figures as frequently as possible to make certain that you are on track to meet or exceed your monthly goals, while also steadily trending upward in terms of progress.

Expense Report

Expense Report - Business Reports You Need to Check

After the sales and revenue, the expense report is the next important thing you need to check regularly. Keeping a record of every single penny that leaves your business is just as critical as keeping a record of sales and the revenue coming in. You should try to keep your monthly burn-rate as low as feasible, while continually looking for areas to cut expenses, to always be above water.

Website Traffic Report

Website Traffic

Your website is literally running 24/7, so it’s very challenging to monitor all of your traffic in real-time. Where your website traffic comes from, what it does while on your website, and how long they stay before leaving, is all data that you can examine and use to produce a better user experience, leading to more conversions and generated revenue.

Social Media Analytics Report

Social Media Analytics

Social media presents small business owners with an astonishing platform to advertise and market their enterprise, but it takes the appropriate kind of content to connect with your audience. All of the main social media platforms like Facebook, Instagram, and Twitter have analytics available, which are free to access.

Why Your Projects Fail and How to Avoid Project Meltdown?

Why Projects Fail and How to Avoid Project Meltdown?

There are several reasons why projects fail. Many businesses frequently find deadfalls with projects due to inadequate planning, confusing financials, and neglecting risk management. So what are the business strategies to cope with this problem? Here are some tips to avoid project failure, and if you are already in one, how you can recover from it.

Why Projects Fail?

First of all, it is not unusual for schemes to fail. The main reason for failure is associated with management difficulties, concerning the way a project is approached. There is an endless number of reasons why schemes may crash. Here are the most common and substantial ones.

Lack of Planning

Lack of Planning - Why Your Projects Fail?

A lack of a reliable project plan regarding time management and inadequately set project goals usually drive to a breakdown of the project in the end. Final deadlines that are unlikely to deliver because of excessive workload and a shortage of time, as well as unrealistic goals are making the project to collapse.

Client Changes

Reasons for project failure

When a client chooses to change their priorities during the project, it surely points to a surge in expenses and also to an expansion of the previous set time frame. Clients, stakeholders, or sponsors of the scheme, might modify or add something to the project in the middle of the execution, which is one of the most prevalent causes for a project to fail.

Budget Overruns

Budget Overruns

Inadequate regulation of the budget puts the project in danger. Estimated costs in the initial stages of the plan may appear to look accurate at first, but miscalculating the size of the project and not having a financial backup strategy for unexpected errors that might befall, can cause the resources to overrun immediately.

These are some of the main causes why projects fail; however, there can be more reasons too. A scheme that doesn’t succeed can bring immense harm to your business, whether it results in demolishing the image of the firm or in a loss of clients due to delays of the schedule or budget overruns.

How to Avoid Project Failure?

Executing a project is an open-ended process of planning, outlining time management, budget management, risk management and so much more. To save your project from failure, try these simple tips:

Planning

Planning

Even though the scheme requires a substantial plan and execution, don’t micromanage every area of the project. Comprehensive and systematic preparation, setting practical time schedules, and goals to accomplish step by step, is the most reliable way to succeed. The planning process is ongoing. If anything does not go the way it was intended, you have to review and adapt everything to the changes. The best two preferences in the domain of planning are:

  • Time Schedule (Deadlines and when to meet which goals)
  • Budget Management (How to use your budget and resources efficiently)

Teamwork and Communication

Teamwork and Communication

A precise description of responsibilities and duties encourages everyone to perform their role effectively and decreases the risk of errors or defective work. Open communication should always be one of the top preferences when working in a team, to give everybody the freedom to speak about concerns or queries.

Risk Management

Risk Management - Why Projects Fail

The above-discussed causes for failing usually occur because of a deficiency in risk management. Risk management is all about being prepared and how to respond when a problem arises. The most critical element of risk management is identifying and interpreting the possible hazards that might happen. Identifying potential risks right away makes it more comfortable to deal with them later on.

Timelo offers a Project Time Tracking software solution for more effective project planning. It enables you to create a detailed project and task structures, so you can observe precisely how much time is spent on each activity.